Student Internship Data and Guidelines Survey Results

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The survey results show that 68% of agencies have hired interns, mostly unpaid or with minimal pay. 79% work with cities, 83% are urban organizations, and 62.5% offer internships for 3-6 months. Pay for interns is available in 26% of cases, usually for graduate students. Academic levels vary, with 37% hiring undergraduates, 44.44% MPA students, and 18.52% other graduate degrees.

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STUDENT STUDENT INTERNSHIP DATA INTERNSHIP DATA and GUIDELINES and GUIDELINES ACCMA ACCMA June 9,2017 June 9,2017

Question 1 Have you or your agency ever hired an intern? Question 1 Number of Responses Response 0 2 4 6 8 10 12 14 16 18 Yes No Further Comments # Answer 1 Yes 68.00 2 No 24.00 3 Further Comments 8.00 Total 100% % Count 17 6 2 25 Further Comments: We have unpaid interns. Not sure Employee at academic institution always looking for MPA intern placements. Been a very long time at least 5 years. Had volunteer interns.

Question 2 - Do you work with a city or county? Question 2 Number of Responses 0 2 4 6 8 10 12 14 16 18 20 Repsonse City County Other # Answer 1 City 2 County 3 Other % 79.17 20.83 0.00 100% Count 19 5 0 24 Total

Question 3 - Is your organization rural or urban? Question 3 Number of Responses 0 2 4 6 8 10 12 14 16 18 Rural Repsonse Urban Further Comments # Answer 1 Rural 2 Urban 3 Further Comments 8.33 2 Total 100% 24 % Count 20.83 5 70.83 17 Further Comments: Suburban Mixture of rural and urban

Question 4 - Would you be able to offer pay for an intern? Question 4 Number of Responses Response 0 2 4 6 8 10 12 Yes No Further Comments # Answer 1 Yes 2 No 3 Further Comments 26.09 6 Total 100% 23 Further Comments: We pay graduate students but not undergrads. If budgeted. Only with the councils approval. Only a slight salary. Need external support, i.e. Grants. Would require council approval and any college student intern would need a stipend. % Count 43.48 10 30.43 7

Question 5 - How long did the intern work or how long would you be able to have an intern? Question 5 Number of Responses 0 2 4 6 8 10 12 14 16 Response 3 to 6 months 1 year More than one year Length of student's college program Further Comments # Answer 1 3 to 6 months 2 1 year 4.17 3 More than one year 4 Length of student's college program 4.17 5 Further Comments Total % 62.50 Count 15 1 8.33 2 1 20.83 5 100% 24 Further Comments: Flexible but likely 6-12 months. We would hire for longer terms if intern available. Hours are determined by the University to gain credit. Not sure.

Question 6 - What academic level student have you hired or are interested in hiring? Question 6 Number of Responses Response 0 2 4 6 8 10 12 14 Undergraduate MPA Other Graduate Degree # Answer 1 Undergraduate 37.04 2 MPA 44.44 3 Other Graduate Degree 18.52 Total % Count 10 12 5 27 100% Other Graduate Degree: High School Diploma We have had both undergraduate and MPA students as interns. Planning, Engineering, Business, Marketing - would be interested to know what else might be available. Any related degree.

Question 7 - What obstacles need to be overcome for you to hire an intern? Question 7 Number of Responses 0 2 4 6 8 10 12 14 Response 1 2 3 4 5 6 # Answer 1 Revenue for pay 2 Lodging/Travel 3 Understanding role/job responsibilities for the intern 19.57 4 Available space in office for intern 5 Don't know how to locate and hire an intern 6 Any other obstacles/issues Total Any other obstacles/issues: Personnel Board Specifically housing during peak season. Planning appropriate work. Consent Decree. City not large enough to allow the intern the opportunity to shadow. Summers are harder to find housing. % 26.09 17.39 Count 12 8 9 8 3 6 46 17.39 6.52 13.04 100%

Question 8 - Provide an explanation of job responsibilities that would be available for an intern in your organization The job responsibilities would involve policy research and drafting proposed policies. We currently sponsor university fellowships for students from AU MPA. Various Follow up call, analyze accounts for possible audit Administration/Clerical Administrative Communications coordinator and researcher Assisting the City Engineer Problem solving, public relations, social media outreach, staff support, media assistance General office work, meeting public, answering phone, taking job applications, assisting surveyor, light accounting Special Projects, shadowing Clerical and research Administrative skill development, decision making with leadership team, technology related projects

Question 9 Has your organization ever hired an intern into a full-time position when the internship was completed? Question 9 Response 0 2 4 6 8 10 12 Yes No Further Comments Number of Responses # Answer 1 Yes 28.57 2 No 47.62 3 Further Comments 23.81 Total 100% % Count 6 10 5 21 Further Comments: We've not hired an intern before. Not certain. Our current HR Director started as an Intern. No, but this could be a consideration under the right circumstances.

Question 10 - Was the intern or would an intern be able to work for your agency in a full time or part time status? Question 10 Number of Responses Response 0 2 4 6 8 10 12 14 16 Full Time Temporary # Answer 1 Full Time 2 Part Time 3 Temporary 4 Further Comments 8.11 Total 100% 37 % Count 21.62 8 40.54 29.73 15 11 3 Further Comments: Personnel Board Issues Could transition to full-time depending on availability of position/budget. Several key staff and department heads began in our city as a college intern. Performance and skills excelled in each case.

Question 11 What information do you need in order to hire or consider hiring an intern? We would need resume and college transcript. Normal hiring procedures are used. Need to know the process. Cost to City Skills, transportation and work availability Resume or Professor recommendation Resume , Letter of Recommendations Job Application Same information as hiring any employee. We treat them as normal interviews. It aides them in their education as well. Resume We have an application process. Need to know availability, education, skills, etc. Contact Carin Mayo at UAB

Question 12 If offering pay, how much have you or would you pay per month? Question 12 Number of Responses 0 1 2 3 4 5 6 7 8 9 10 Response $0 to $250 $251 to $500 $501 to $1000 Over $1000 # 1 2 3 4 Answer % $0 to $250 $251 to $500 $501 to $1000 Over $1000 Total 100% Count 3 4 9 1 17 17.65 23.53 52.94 5.88

SO? WHAT IF I WANT TO HOST AN INTERN?

Internship Duties The following should be considered in setting up an internship opportunity in your local government. 1. 2. 3. Assign the intern specific projects. Allow the intern to shadow the administrator/manager. Rotate the intern in the various departments of the local government. Allow the intern to attend council/commission meetings to observe the relationship between the governing body and the administrator/manager. Have the intern attend other board/committee meetings of the local government. Allow time for feedback between the intern and the administrator/manager. 4. 5. 6.

Time Frame and Compensation Time Frame Internships usually last 8-10 weeks for summer and 14-15 weeks for fall and spring. Compensation Some interns are compensated, others are not. That is up to each local government. Most of the students are looking for experience and a mentor to assist them in launching their local government management career. All interns usually receive course credit towards their MPA degree by completing an internship.

Mountain Brook Internships Assignments: Draft articles for newsletter. Assist City s Safety Coordinator with implementation of safety programs and procedures. Draft and implement a New Employee Orientation policy and program for the City. Assist City Arborist and Tree Commission in updating Tree Selection brochure. Assist Parks & Recreation Superintendent with ADA compliance issues at parks and playing fields. Assist City Planner with Planning Commission, Board of Zoning Adjustment (BZA) and Villages Design Review Committee (VDRC) applications, field surveys and agenda packets. Complete Executive Summary for Annual Report. Shadow City Manager, conduct research and other duties as assigned.

Mountain Brook Internships Meetings: Dept. Head Staff meetings City Council Planning Commission BZA Villages Design Review Committee Library Board Park Board Tree Commission Chamber of Commerce School Board

Mountain Brook Internships Tours: Chamber of Commerce Finance Director Fire Department Police Department Public Works Department Library City Planner Building Inspections GIS Manager City Arborist Revenue Officer Parks/Recreation Department Safety Coordinator

Mountain Brook Internships Reading Assignments: This City: This Man L. P. Cookingham City Code Budget Land Use Plan ALM Directed Readings Manual Managing Local Government Services ICMA The Effective Local Government Manager ICMA Spending a Lifetime: The Careers of City Managers by Doug Watson Employee Handbook Organization Chart A History of Mountain Brook, Alabama City s Major Management Policies

Mountain Brook Internships Other: May attend civic organizations (ie. Kiwanis Club) and Regional Planning Commission Program Budget meetings with the City Manager. May attend conferences of the Alabama City-County Management Association (ACCMA).