Streamlining the Program Review Process
Streamlining the Program
Review Process
September 5, 2018
Report and recommendations for the Planning & Budget Committee (PBC) from:
Mary Concha Thia, Interim VP of Administrative Services
Dayo Diggs, Director of Operations
Karen Engel, Dean of PRIE
Allison Hughes, Instructional Technologist
Recommendations from FCMAT & IEPI Teams:
•
Develop processes and procedures to ensure that decisions at all stages
of budget development and updating, including resource allocations,
are aligned with the results of institutional program review and the
college's strategic plan. (FCMAT)
•
Connect program review to institutional planning and decision-making.
(FCMAT)
•
Develop a college procedure that includes criteria for approving,
creating and filling new permanent positions. (FCMAT)
•
Improve employees’ knowledge and skills related to planning and
resource allocation integration (IEPI)
Last year, PBC adopted a new
timeline for Program Review:
Timeframe for program review
process is different this year:
Three Options:
1.
Use existing SPOL platform “as is”
2.
Clean up SPOL
3.
Use TracDat
Demo SPOL clean-up and TracDat
Make all program reviews are visible to
everyone:
September 15
Process Begins
November 1
Programs submit
complete
program reviews
and all resource
requests
Nov. 2 - 16
Peer Review
feedback
happens in IPC,
SSPC, and APC
December 5
PBC
prioritizes
requests and
presents President
with prioritized list.
Oct. 30 –
Nov. 1
(Forums)
November 19
Validation concludes.
PRIE & Budget Office
provide complete
lists and rubric to PBC
for prioritization
April 15-30
VPA returns to PBC
with funding proposal
May 1-15
Programs notified of what is
funded for following year
October 12
New position
requests due
Timeline for this year:
Feb - April
Budget developed
Sept- Oct
Deans provide real-
time feedback
January
President
decides on
positions after
available
funding
announced
Nov. 2 - 16
Academic and
Classified Senates
provide position
prioritization
feedback
.
Our recommendations
•
Streamline process this year to ensure we meet new timeline and
goals for program review process
•
Conduct program review in TracDat this year
•
Evaluate changes in spring and plan for an even better cycle and
systems for 2018-19
•
Provide lots of training and 1:1 assistance!
This report provides recommendations from various teams to align budget decisions with program review results and the college's strategic plan. It includes challenges faced and proposed solutions for improving the process.
Download Presentation
Please find below an Image/Link to download the presentation.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.If you encounter any issues during the download, it is possible that the publisher has removed the file from their server.
You are allowed to download the files provided on this website for personal or commercial use, subject to the condition that they are used lawfully. All files are the property of their respective owners.
The content on the website is provided AS IS for your information and personal use only. It may not be sold, licensed, or shared on other websites without obtaining consent from the author.
E N D
Presentation Transcript
Streamlining the Program Review Process September 5, 2018 Report and recommendations for the Planning & Budget Committee (PBC) from: Mary Concha Thia, Interim VP of Administrative Services Dayo Diggs, Director of Operations Karen Engel, Dean of PRIE Allison Hughes, Instructional Technologist
Recommendations from FCMAT & IEPI Teams: Develop processes and procedures to ensure that decisions at all stages of budget development and updating, including resource allocations, are aligned with the results of institutional program review and the college's strategic plan. (FCMAT) Connect program review to institutional planning and decision-making. (FCMAT) Develop a college procedure that includes criteria for approving, creating and filling new permanent positions. (FCMAT) Improve employees knowledge and skills related to planning and resource allocation integration (IEPI)
Last year, PBC adopted a new timeline for Program Review:
Timeframe for program review process is different this year:
CURRENT CHALLENGE PROPOSED SOLUTION Clean up SPOL (or use TracDat) SPOL is problematic Set program goals first Program goals not driving process Request all resources at the same time Requests for people are handled separately from other resource requests Provide more complete information to Planning Councils Planning Councils lack the whole picture Provide more complete information to Planning Councils PBC lacks whole picture when setting priorities Create budget based on PBC priorities Budget not driven by PBC s priorities Notify programs of funding in spring Programs don t know if their requests got funded
Three Options: 1. Use existing SPOL platform as is 2. Clean up SPOL 3. Use TracDat
Make all program reviews are visible to everyone:
Timeline for this year: January President decides on positions after available funding announced November 19 Validation concludes. PRIE & Budget Office provide complete lists and rubric to PBC for prioritization May 1-15 Nov. 2 - 16 Peer Review feedback happens in IPC, SSPC, and APC Programs notified of what is funded for following year Oct. 30 Nov. 1 (Forums) September 15 Process Begins Feb - April Budget developed Sept- Oct Deans provide real- time feedback September October November December February March April May October 12 New position requests due November 1 Programs submit complete program reviews and all resource requests Nov. 2 - 16 Academic and Classified Senates provide position prioritization feedback. December 5 PBC prioritizes requests and presents President with prioritized list. April 15-30 VPA returns to PBC with funding proposal
Our recommendations Streamline process this year to ensure we meet new timeline and goals for program review process Conduct program review in TracDat this year Evaluate changes in spring and plan for an even better cycle and systems for 2018-19 Provide lots of training and 1:1 assistance!
