SVRSS Graduation 2023: Policies, Ceremonies, and Pathways
Welcome, potential 105 SVRSS graduates of 2023! Finish strong this term and make a difference. This meeting agenda includes discussions on SVSD Grad Policies, Grad Ceremony, Banquet, Safe Grad, the confirmed list of Graduates, and Graduation Pathway Meetings for students.
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Welcome 2023 Graduates 105 potential SVRSS graduates as of Feb 21, 2023. Well done finish strong this term Make a difference
Meeting Agenda SVSD Grad Policies Grad Ceremony, Banquet, Safe Grad Confirmed list of Graduates Graduation Pathway Meetings for students Scholarships/Bursaries Grad Photos Grad Composite for 2023 hangs at the SVRSS Grad Group Picture day of Grad June 23 Grads photo on stage with Diploma Grad Swag Grad Video includes grad slide show Grad Banquet Safe Grad Grad Retreat
Graduation 2023 Friday, June 23, 2023 3 PM SVRSS Gymnasium
Grad Steering Committee Awards Committee Banquet/Reception SVSD Graduation Policy Grad Souvenirs Ceremony Committee/Design Graduation Program Ceremony Tickets Graduation Gowns
Decorations Awards SVSD Graduation Policy cont d Ceremony Fee Decorum Accounting Political Aspects of Graduation Safe Grad Event
Grade 12 Pathway Meetings with Ms. Barabash Ensuring all students are on the list Correct legal spelling of name Applications Living Arrangements Student Aid/Funding applications Post-Secondary Planning Honours and Distinction points Transcript Requests Scholarships & Bursaries Star & Times Form Graduation Photos
Bursaries & Scholarships Awards' committee chair, Ms. Barabash Committee composed of SVRSS Teachers All scholarship/bursary information posted on Grade 12 Team Optional virtual presentations regarding awards Specific award information SVRSS application for awards Application for local awards is available Mid-April. All applications are due by Wednesday, May 17, 2023. Graduation Policy and Procedures to determine awards-9.30.
Fees Grad Fee $50.00 (Diploma Photo, ticket/program paper, decorations, time sensitive grad video link) All other outstanding school fees, textbooks and devices must be reconciled before grad fee can be paid Any outstanding fees would be indicated in an SVRSS letter/books an actual printout of outstanding materials
Student Ceremony Committee Committee comprised of staff advisors and interested students Mrs. Harness main staff advisor Students can sign up in the front hallway or show up to the first meeting on February 23rd during RTI in the Resource Centre. Details on ceremony particulars in SVSD division policy handout, SVRSS Website
Important Times Grad Ceremony Rehearsal: Thursday, June 22 @ 1:00 in the gym. All grads attending ceremony must attend Grads will pick up their gowns following the rehearsal. Grad Day: Friday, June 23, 2023, at 3pm Group Picture: outdoors time TBD
Mrs. Petelski helps to put this together student input needed Graduation Slide Show Need a baby picture and a recent picture Submit pictures to Mrs. Petelski in the Resource Centre to be scanned or email to cpetelski@svsd.ca cpetelski@svsd.ca
Grad Photos All Grad Photos must be booked online. Took place last week Grad Photo Session - $35.00 Composite photo only no cost Retakes TBA (spring) Call SVRSS Office if you have questions about the Lifetouch pictures
Graduation Souvenirs The graduation class may decide to use funds to purchase a class souvenir, for instance a hoodie or key- chain, etc. Students may purchase a grad ring, these will be organized through the Tiger s Den, Mrs. Wiepjes is the contact
Videographer (Kevin Penner) has been hired for grad ceremony Video link is available to all grads (time sensitive) to download after the ceremony Graduation Video This service was provided through the Ham Fundraiser Anyone wanting to purchase a DVD may do so by contacting Swan Valley Video Services at 204-734- 9179 Mr. Penner s email kcpenner@mts.net
Current Grad Funds Grad Funds Raised to date Carry over 2022: $2,000 December Peroghy Sale: $6,381.00 Pizza Place Donations: $1,080.00 Total Money = $9,461.00 The above funds will be put towards Grad 2023 activities
Grad Picture Retakes spring date TBD Grad Fees ($50) Received in the office starting March Grad 2023 Important Dates Grad Slide Show baby picture and recent picture to Mrs. Petelski by May 20 Yearbook quote and toddler photo email to Mrs. Laychuk at dlaychuk@svsd.ca Grad Souvenirs Mrs. Wiepjes/Mrs. Brown through the Tiger s Den TBA depending on grads interest
Graduation Banquet This is an optional event planned by parents This event is held at the Swan River Curling Club. Parent chair required for this event to run.
Other Fees Safe Grad Fee -- TBD Fundraising all Grad fundraising done together Families will be receiving a final Grad newsletter in May Fundraising from this point on finances Safe Grad
What is Safe Grad ? Sponsored for the past 33 years by Manitoba School Boards Association, Manitoba Public Insurance, and Liquor and Gaming Authority of Manitoba.
Safe Grad A parent and student committee formation is a must for tonight s meeting Mrs. Glen is the SVRSS contact for Safe Grad
What is Safe Grad ? Safe Grad was originally organized as a method of allowing our graduating students to have a final party that is enjoyable and accident free. With the freedom that the Grads would like and the safety that you the parents need. With parent support, our Safe Grad party must be as safe as possible. Held the past 20 years at the Swan River Curling Club in conjunction with the Grad Banquet.
Safe Grad Must Follow the provisions of the Manitoba Liquor Control Act Apply for Safe Grad Liability Insurance from MAST (Manitoba Association of School Trustees) Follow Manitoba Public Insurance (re: transportation everyone must be accounted for)
Committees and Their Importance It is very important that parents become involved in the planning of the Safe Grad event. No parents --- No party ---- No Fun It is parents and a committee of students who make Safe Grad come together. This committee is responsible to plan Safe Grad. Basically what happens at tonight's meeting is that we form the working group that gets Safe Grad 2023 organized. This committee will make decisions as to the type of party that Safe Grad becomes.
Who Is This Working Group? Safe Grad Chair(s) --- parent(s) of grads School Representative --- Mrs. Glen Minimum 5 Student Representatives 12 Committee Chairs --- parents of grads This group meets monthly for March, April, May and then weekly, or as needed, for the month of June.
The Committees and Duties Associated with them Committee Chairs: there are information binders for each committee These binders contains chairperson reports and notes for previous years Committee chairs established this evening Other parents volunteer to help certain committees
Facility One parent Swan River Community Centre has been booked-contract yet to be signed. The person in charge will be responsible for: working with the community centre to provide access to the rink for other committees, as needed (eg. decorating). The facility chairperson must also arrange to borrow tables and chairs enough for both the Banquet and Safe Grad events.
Decorating 3 parents to organize 1 Parent Coordinator for Walls 1 Parent Coordinator for Ceilings 1 Parent Coordinator for Tables Most parents needed here At least 10 12 sets of parents Working with the students/parents and grad banquet where the rink is transformed into a themed atmosphere. This year the theme is yet to be decided. This takes time and planning to ensure to that there is not a scramble at the end of June. Student input and help is key
Entertainment 2 sets of parents needed to chair This committee will be working to provide things for grads and their guests to do at Safe Grad. Student input is key to this committee. This committee organizes the games which the grads & guests play throughout the evening Parent help needed day of Safe Grad Shifts of Parents-starts at 10:00pm to 4:00am Detailed plan must be submitted to get liquor license MLC will not grant us a license if entertainment is not organized
Prize Committee 2 sets of parents needed to chair This committee approaches business for prizes or purchase prizes for the grads and their guests at Safe Grad. This is a big consumer of the fundraising money Eg. Melfort lease towards a vehicle One big prize vs. many smaller ones ..TBA Student input is key do what they want! Buy local
Fundraising This committee is responsible for raising funds for Safe Grad. They have to raise enough money to cover the expenses of Safe Grad. At least 3 parents to coordinate Student support is key
Security One chair person that will be in attendance ALL night. Main job knowing who is at Safe Grad Guest List -- SVRSS generates a list and hands over to security Security is responsible for keeping order. Ensuring that no one leave Safe Grad by controlling all entrances. Works with transportation to ensure that everyone gets home safe.
Transportation One Chair person The committee is responsible for driving all guests home, who have been at Safe Grad. The organization of this committee is essential to the Safe Grad insurance policy. The organization takes place 2 weeks prior to the event generating lists and maps to ensure a safe ride home. Works with SVRSS & the guest list. Any students or guests attending Safe Grad must either be picked up by a parent or transported home by the transportation committee. No Grad or guest can sign for themselves no matter what age Many parent volunteers needed day of, usually later shifts; 2 6 am
Food One chair person No more than 6 sets of parents needed Free food is provided during Safe Grad It is the responsibility of the food committee to: Coordinate Prepare And also serve this food to the grads, guests, and the parents working at this event.
Bar 2 Sets of Parents to sign liquor permit The bar committee works with the Kinsmen Club in providing the bar services. This service club works the bar, and the Kinsmen receives the profits. It is the duties of the bar committee to provide the service club with what they need to obtain the liquor license. Parents on this committee apply and sign for liquor permit and must be present all evening.
Clean-Up 2 Chair persons (Banquet/Safe Grad) The committee works throughout the evening cleaning up table areas and ensuring that bathrooms are clean. This committee works with the facility chair as tables and chairs are all rented/borrowed for both events. The cleanup committee works after the completion of the events to get the facility back into the state that it was prior to grad. Numerous recommendations from past years more parents needed At least 10 families needed
Medical Personnel Nurse/LPN/First Responder/Fire Fighter to chair Committee members must be medical personnel. Must be present throughout event until the last guest/grad leaves No liquor license without this committee
Safe Grad Chairperson(s) Follows MSBA s Guidelines of How to Plan Your Safe Grad Works with school representatives, students reps. and committee chairs to plan function Responsible for the organization of future meetings, where decisions are made Responsible in seeing that Safe Grad 2023 is planned and that there are no problems within the individual committees Is the go-to-person/final decision maker for the Safe Grad Event
Committee Chair Volunteers A. Safe Grad 2023 Chair B. Committee Chairs C. Volunteers for Committees D. Questions?? Almost as many adults as grads & guests Party for 200 250 plus Over 100 volunteers
PARENT SIGN UP FORMS FOR THE VARIOUS COMMITTEES ARE AVAILABLE AFTER THIS MEETING!
Next Safe Grad Meeting March 13 If you have signed up as a committee chair, please stay behind and we will begin planning SAFE GRAD.
Contact Information Grad Grad Ceremony Committee Mrs. Harness- Grad Photos - SVRSS Main Office List/Scholarships - Ms. Barabash - jsimpson@svsd.ca jsimpson@svsd.ca kharness@svsd.ca kharness@svsd.ca Grad Tickets and Slideshow photos Mrs. Petelski- Yearbook Mrs. Laychuk Grad Banquet Mrs. Mydynski-Arp dlaychuk@svsd.ca dlaychuk@svsd.ca jmydynski@svsd.ca jmydynski@svsd.ca cpetelski@svsd.ca cpetelski@svsd.ca Safe Grad Mrs. Glen/JMA kglen@svsd.ca kglen@svsd.ca
Grad Information Packages Each Graduate has received their own package with pertinent grad information Those packages not picked up at the grad meeting Tuesday Feb. 21 are available at the main office After next week they will be mailed out to individual families *** All Graduation related information (policies, newsletters, etc. ) can be found on our website. www.svsd.ca/svrss/page/459/graduation-information
Thank You for volunteering, please sign-up, committee chairs will be in contact when help is needed.
