doForms in the Government Vertical
doForms in the Government Vertical
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June, 2015
doForms Background
•
Founded 2010
•
Headquartered in Cranford, NJ (NY Metro
Area) with offices in Georgia and Maine
•
SaaS, cloud-based technology model
•
Currently has over 13,000 paying customers
globally – many coming through the Web,
completely self-serviced
•
Horizontal solution – use cases in many
different industries and functional areas
•
Highly secure – used in HIPPA-compliant
solutions
Doforms and Government: Overview
•
200+ state, local, federal government,
NGOs, and public utility use cases globally
•
Horizontal use cases throughout many
different governmental functions
–
Facility, Utility, Public Works Field
Inspection
–
Repairs and Maintenance
Documentation and Management
–
Facilities Documentation
–
Data Gathering & In-Field Surveys
–
Work Force and Work Flow Management
–
Health Services
–
Police, Fire, Emergency Response
•
GSA registration pending (anticipated mid-
July, 2015)
Use Cases
Canton, GA uses doForms to create
mobile applications that allow their
departments to manage work orders
throughout the city.
Canton, GA: Workflow and Jobs Management
“By using doForms, we are able to
create mobile applications that allow
our departments to manage work
orders throughout the city. It provides
us with a more efficient way of
collecting data and distributing our
work force. By using doForms, we
are able to save time and money.”
--Camille Wehs, Director of IT/GIS, City of Canton, GA
One of the largest public schools
systems in the U.S. uses doForms to
track and QA janitorial services in its
schools.
doForms allows cleaning crews and
inspectors to easily monitor equipment
and cleaning materials usage, and
document, prioritize, and schedule
necessary maintenance and repairs.
Large Public School System:
Maintenance and Cleaning Services
Military Base Management & Inspection:
Water Supply Maintenance and
Environmental Compliance
A subcontractor to the U.S. military uses doForms
to inspect utilities and ensure water use and
environmental compliance for Ft. Benning, GA.
The subcontractor reports that it has cut the time
it takes to complete and document inspections by
over 75%: “What used to take us 6 days now
takes 1.”
Utilities Maintenance:
Gas Transmission Facilities Inspection
One of the largest West Coast utilities,
Pacific Gas & Electric, employs
doForms in its gas transmission
operations for maintenance and
inspection services.
“We can save money and training by
having people who work on the
collected data for analysis rather than
doing heavy lifting data work in the
field.”
National Center for Biotechnology Information:
Global Field Data Collection
doForms is used as part of
of an international, global
effort to combat the HIV
epidemic. Scientists are
using doForms to collect
data, including survey
responses, barcodes for
biological samples, and
GPS coordinates for study
sites
“This easy-to-use platform simplifies and facilitates the
design and creation of data collection instruments, as
well as the collection, management, and analysis of
data… immensely improving the quality of our work, while
saving us both time and money.”--
Stephen Delgado, Senior
Epidemiologist Consultant, HIV Prevention & Control, Central America
Operations
Case Study: Improving Excavation Management,
City of Brenham, Texas
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Bringing efficiencies and cost savings to state, local, and federal governments, DoForms offers secure and scalable solutions for various governmental functions. With over 13,000 customers globally, including a wide range of government agencies and public utilities, DoForms streamlines processes such as facility management, field inspection, workforce management, and health services. Explore how Canton, GA, a large public school system, and a military base subcontractor benefit from using DoForms to enhance their operations and compliance practices.
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doForms in the Government Vertical Bringing efficiencies and cost savings to state, local, and federal goverments June, 2015
doForms Background Founded 2010 Headquartered in Cranford, NJ (NY Metro Area) with offices in Georgia and Maine SaaS, cloud-based technology model Currently has over 13,000 paying customers globally many coming through the Web, completely self-serviced Horizontal solution use cases in many different industries and functional areas Highly secure used in HIPPA-compliant solutions 2
Doforms and Government: Overview 200+ state, local, federal government, NGOs, and public utility use cases globally Horizontal use cases throughout many different governmental functions Facility, Utility, Public Works Field Inspection Repairs and Maintenance Documentation and Management Facilities Documentation Data Gathering & In-Field Surveys Work Force and Work Flow Management Health Services Police, Fire, Emergency Response GSA registration pending (anticipated mid- July, 2015) 3
Canton, GA: Workflow and Jobs Management Canton, GA uses doForms to create mobile applications that allow their departments to manage work orders throughout the city. By using doForms, we are able to create mobile applications that allow our departments to manage work orders throughout the city. It provides us with a more efficient way of collecting data and distributing our work force. By using doForms, we are able to save time and money. --Camille Wehs, Director of IT/GIS, City of Canton, GA 5
Large Public School System: Maintenance and Cleaning Services One of the largest public schools systems in the U.S. uses doForms to track and QA janitorial services in its schools. doForms allows cleaning crews and inspectors to easily monitor equipment and cleaning materials usage, and document, prioritize, and schedule necessary maintenance and repairs. 6
Military Base Management & Inspection: Water Supply Maintenance and Environmental Compliance A subcontractor to the U.S. military uses doForms to inspect utilities and ensure water use and environmental compliance for Ft. Benning, GA. The subcontractor reports that it has cut the time it takes to complete and document inspections by over 75%: What used to take us 6 days now takes 1. 7
Utilities Maintenance: Gas Transmission Facilities Inspection One of the largest West Coast utilities, Pacific Gas & Electric, employs doForms in its gas transmission operations for maintenance and inspection services. We can save money and training by having people who work on the collected data for analysis rather than doing heavy lifting data work in the field. 8
National Center for Biotechnology Information: Global Field Data Collection doForms is used as part of of an international, global effort to combat the HIV epidemic. Scientists are using doForms to collect data, including survey responses, barcodes for biological samples, and GPS coordinates for study sites This easy-to-use platform simplifies and facilitates the design and creation of data collection instruments, as well as the collection, management, and analysis of data immensely improving the quality of our work, while saving us both time and money. -- Stephen Delgado, Senior Epidemiologist Consultant, HIV Prevention & Control, Central America Operations 9
Case Study: Improving Excavation Management, City of Brenham, Texas Case 1: Streamlining dispatches for digging. In Texas (and many other states), any digging to a depth greater than 16 inches requires a call to the Texas 811 Call Center, which then dispatches a "ticket" to the utility company. The utility company then has 48 hours to mark the utility lines in the area of the excavation site. Disruption of service (gas, electric, water, telephone, etc.) and possible injury to the excavator is avoided by knowing where the utility lines are located. Before doForms, our line locators were contacted by our office whenever a 811 ticket was received and the ticket was placed in an out box for pickup. So the locator would have to drive in repeatedly from the field throughout the day to pickup new tickets and drop off completed tickets. With doForms Dispatch, the locators can stay out in the field and receive and send tickets, a much more efficient process. Case 2: Documenting line hits to end disputes. Each locate requires photos of the locator's line markings, which come into play whenever an excavator hits a utility line. All gas lines that have been hit have to be reported to the Texas Railroad Commission by the utility operator and the excavator. Each case is reviewed and fines assessed if any violations to excavation rules are discovered. Whenever there are disputes between parties or personal injuries involved, the photo evidence before and after pipe damage is critical. Before doForms, the locators took pictures with a digital camera and then transferred the pictures to a computer. They then had to organize and label the photos to the associated ticket. This was a very time-consuming and sometimes confusing process, particularly if multiple locations were assessed in a single day. With doForms, integration of the photos into the Line Locate form made this part much easier. Case 3: Improving compliance. With the Line Locate doForm, the locator has to answer a series of questions regarding the utility markings which follows the TX Railroad Commission rules and helps us from a compliance aspect. At the end of each month, we export the line locate data into an Excel worksheet and prepare a summary report for management. So, with this one process, you could capture a lot of features available with the doForm app. 10
