Student Interest Group Policy Changes Overview
Student Interest Group Policy Changes involve implementing new criteria for student interest groups, setting membership requirements for preclinical and clinical years, consolidating existing groups, and establishing new interest groups. The policy includes guidelines on events, fundraisers, faculty mentor meetings, membership tracking, E-board positions, and mentorship roles. It also outlines the process for consolidating similar groups, applying for interest group status, and establishing new groups with funding considerations. Regular audits and requirements for existing and new groups are highlighted.
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Student Interest Group Policy Changes
New Criteria for Student Interest Groups - 2 events per year (including joint events between student interest groups) 1 fundraiser per year 1 faculty mentor meeting per semester Minimum number of members (~15 members, of which membership will be tracked through MedScope) Student organizations are encouraged to review E-board positions annually. Each position should have a defined role and set of responsibilities. Positions that no longer serve a distinct role should be eliminated and will be reviewed in the audit process. Encourage student organizations to create mentorship roles on the executive boards for MS3s/MS4s which serves to create a culture of longitudinal involvement and mentorship (not a strict requirement) - - - - -
Membership Requirements - Preclinical year membership requirements (MS1/MS2): students should attend a minimum of 30% of all events held per year. - Clinical year membership requirements (MS3/MS4): complete one of the following: - Assist in a fundraiser - Participate on a panel - Attend an event hosted by the student organization - Serve on the executive board as a medical student mentor
Consolidating Existing Groups that Serve a Similar Purpose - Yearly Audit for student interest groups that do not meet the minimum criteria during the yearly audit, the executive board members will meet with a member of Student Council and OSA to discuss existing groups the organization can potentially combine with
- Require that students applying for interest group status meet with OSA and a representative member of Student Council before going through the petition process, and require that they identify the following: - a clear need for their new organization - how their organization is different than existing groups on campus Student organizations that receive their own external funding should be able to apply for recognition as a student interest group with the understanding that they are not able to apply for internal funding until they undergo the official new student interest group application process and meet the interest group criteria Establishment of New Interest Groups - Note: Applications for new student interest groups can be accepted at any point in the year, but funding will occur at the beginning of each semester when the rest of funds are distributed
Leadership Cap - Moving forward, students may hold a maximum of 3 positions on student-run executive boards
Changes to Funding Request Form - Add the following mandatory items to the funding application - Current balance - External funding report (aid received from external sources) - Number of active members - Number of events within the last year - Amount of money spent in the past term/year - Amount fundraised in the past year
- Student Council will organize all of the interest group positions in a central application that will be released on the same day and have the same deadline - The central application will be a spreadsheet that contains all of the individual Google Form applications for each student interest group - Applications for all student interest groups will open and close on the same day (to prevent email spam and confusion of deadlines for separate interest group applications) - Leadership will be given a set period of time (1 or 2 weeks) to select the executive board for the upcoming year - There will be a set time and date where all interest groups will be required to notify their new executive board members of their selection, giving the selected students the opportunity to choose which leadership positions they would like to accept within a 48 hour period Regulation of Interest Group Executive Board Applications
