SharePoint Search Functionality
Agenda
30
7.
SharePoint Changes
8.
Items & Lists
9.
Files & Libraries
10.
SharePoint & Office
11.
Help
12.
Wrap Up
How to Use Search
•
Basic search techniques
•
Advanced search techniques
•
Logical operators
•
Metadata
•
Transportation Project search
31
Demo of Search
32
Basic Search
•
In general, search returns results from the
website you are on
•
Search may return results from other sites
•
You may be able to change the scope of
the search on the results page
33
Search on Inside
•
Returns results from all of Inside except
•
Transportation Search
•
Team sites that have their own search
•
Permissions are factored in so you won’t
see things you shouldn’t
•
A team or project site might be a refiner
34
Search on Connect Unauthenticated (Public)
•
Returns results from Connect
unauthenticated (public) and NCDOT.GOV
•
Site refiners are available to limit results to
one site
35
Search on Connect Authenticated
•
Returns results from Connect team and
project sites, Connect unauthenticated
(public), NCDOT.GOV, and the Project Store
•
Returns results from Inside if you are an
NCDOT employee
•
Site refiners are available to filter results by
site
•
Permissions are factored in so you won’t see
things you shouldn’t
36
Example of Basic Search
37
Basic Search Results
See details by hovering over the results
38
Refiners for Basic Search
Refiners are additional filters available on
the initial search results page
39
Logical Operators
•
AND
•
set AND alert AND email
•
Results contain all three words in any order
•
OR
•
set OR an OR alert
•
Results contain any of the three words
•
NOT
•
set NOT alert
•
Results contain first word but not second word
40
Logical Operators
•
Quotation marks
•
“set an alert”
•
Results contain exact match - all words in that
specific order
•
Wildcard (*)
•
aler*
•
Results contain any word that starts with aler,
such as alert, alertly, alerts
41
Metadata Search
Metadata includes author, name, type, and
title of the file
•
author:Jean W. Merritt
•
filename:EmailLinkPage
•
filetype:docx
•
Title:“Set, Edit and Delete an Alert on a
Page”
42
Transportation Project Search
•
Uses a customized search interface
•
Searches the Project Store and
construction team sites
•
Demonstrates importance of accurate
metadata
43
Exercise 1 – Search
1.
Go to the Contributor Class home page
2.
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Explore the different search features in SharePoint such as basic and advanced techniques, logical operators, and search scopes. Learn how to use search effectively to find information within your organization's sites and refine results using filters.
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Presentation Transcript
Agenda 1. Overview 2. What is SharePoint? 3. NCDOT Websites 4. Roles Search 6. SharePoint Interface 7. SharePoint Changes 8. Items & Lists 9. Files & Libraries 10.SharePoint & Office 11.Help 12.Wrap Up 30
How to Use Search Basic search techniques Advanced search techniques Logical operators Metadata Transportation Project search 31
Demo of Search C:\Users\drspringall\Desktop\sharepoint_icons copy-06.png 32
Basic Search In general, search returns results from the website you are on Search may return results from other sites You may be able to change the scope of the search on the results page 33
Search on Inside Returns results from all of Inside except Transportation Search Team sites that have their own search Permissions are factored in so you won t see things you shouldn t A team or project site might be a refiner 34
Search on Connect Unauthenticated (Public) Returns results from Connect unauthenticated (public) and NCDOT.GOV Site refiners are available to limit results to one site 35
Search on Connect Authenticated Returns results from Connect team and project sites, Connect unauthenticated (public), NCDOT.GOV, and the Project Store Returns results from Inside if you are an NCDOT employee Site refiners are available to filter results by site Permissions are factored in so you won t see things you shouldn t 36
Basic Search Results See details by hovering over the results 38
Refiners for Basic Search Refiners are additional filters available on the initial search results page 39
Logical Operators AND set AND alert AND email Results contain all three words in any order OR set OR an OR alert Results contain any of the three words NOT set NOT alert Results contain first word but not second word 40
Logical Operators Quotation marks set an alert Results contain exact match - all words in that specific order Wildcard (*) aler* Results contain any word that starts with aler, such as alert, alertly, alerts 41
Metadata Search Metadata includes author, name, type, and title of the file author:Jean W. Merritt filename:EmailLinkPage filetype:docx Title: Set, Edit and Delete an Alert on a Page 42
Transportation Project Search Uses a customized search interface Searches the Project Store and construction team sites Demonstrates importance of accurate metadata 43
Exercise 1 Search 1. Go to the Contributor Class home page 2. Click Exercisesfor the links you ll need C:\Users\drspringall\Desktop\sharepoint_icons copy-07 (2).png 44
