Oregon Department of Education 2022-2023 Training Updates

Updates for the 2022-2023 academic year from the Oregon Department of Education include changes in attendance requirements, new flags for identifying students, reminders for reporting periods, and more. Stay informed about important updates and requirements for the upcoming school year.

• Education
• Training
• Updates
• Oregon
• Attendance

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1. First Period Cumulative ADM 2022- 23 Training Changes and Updates Data Owner: Amanda Leopard September 15, 2022 Oregon Department of Education 1

2. Agenda 2022-2023 Updates General Reminders Collection Dates Additional Help & Contacts Online Resources ODE Data Collection Team Regional ESD Partners & ODE Helpdesk Upcoming Trainings Questions Oregon Department of Education 2

3. 2022-2023 Updates Attendance requirements remain the same for 2022-23. Distance learning programs are required to take attendance at least one time per day. SSO and SFSP no longer qualify for the Economically Disadvantaged Flag. The Talented and Gifted Flags have been consolidated into a single required Talented and Gifted Flag. This flag indicates that the student is identified as Academically Talented or Intellectually Gifted as determined by school district policy. There is a new optional flag for 2022-23, the Additional Language Code (AddnLangCd). It indicates any additional language a student uses to communicate that is not the language of origin. Essential Skill requirements remained waived for the 2019-20, 2020-21, 2021-22, 2022-23, and 2023-24 school years. Oregon Department of Education 3

4. Economically Disadvantaged Flag Flow Chart Oregon Department of Education 4

5. General Reminders The Fall Membership snapshot date is the first weekday in October. For 2022-23 that is October 3. If a student is enrolled on October 3, the last day of the First Period Cumulative ADM Reporting Period, the end date should be the first weekday after that. In 2022-23, the end date will be October 4, 2022. Failure to report a correct October 3 end date will result in the student not appearing in the Fall Membership Report and can affect the next year s Dropout Reporting. Program Type 13 may only be used as a temporary placeholder and must be replaced with membership information once it is known. Resident County refers to the county where the student's parents or guardians live, or where the student lives in the case of legally emancipated minors or students over 18. It is not a reflection of the district s county. Submit to the correct collection. The 2021-22 Annual Cumulative ADM Exit Adjustment will be open for part of the same time as First Period Cumulative ADM. Oregon Department of Education 5

6. Reporting Period First Period Cumulative ADM includes all students enrolled during the reporting period, July 1, 2022 October 3, 2022 Summer school enrollment is not included. For students enrolled through the end of the reporting period (October 3) their ADM End Date should be October 4. Oregon Department of Education 6

7. Collection Dates Collection Window Open September 22, 2022 October 24, 2022 Collection Closed To All October 25, 2022 October 26, 2022 Audit Review Window (Open to All) October 27, 2022 November 4, 2022 Collection Closed (Opened by request) November 5, 2021 January 20, 2023 Fall Membership Validation Window is November 3, 2022 January 19, 2023 Public release of the 20-21 Student Enrollment Report is in February 2023 Oregon Department of Education 7

8. Online Resources Cumulative ADM Resources Webpage Cumulative ADM Manual Cumulative ADM Audits & Review Manual Cumulative ADM Additional Guidance Documents Cumulative ADM Contacts Oregon Department of Education 8

9. ODE Collection Team Amanda Leopard Research Analyst amanda.leopard@state.or.us Robin Stalcup Research Analyst robin.stalcup@state.or.us Data Collections/Validations: Cumulative ADM Institutions Regular Attenders Data Collections/Validations: Fall Membership/ Student Enrollment Class Size Ryan Clark Research Analyst ryan.clark@state.or.us Paul Skomsvold Research Analyst Paul.Skomsvold@ode.state.or.us Data Collections/Validations: Class Roster Staff Position Staff FTE/Ethnicity/Turnover 9th Grade on Track Data Collections/Validations: Graduation/Dropout Reporting Oregon Department of Education 9

10. Regional ESD Partners & ODE Helpdesk Regional ESD Partners ODE Helpdesk Karen Brown Smith For Technical Help (File Upload Issues, SSID Merges, Application Issues) (800) 706-4447 x 3124 karen.brown@imesd.k12.or.us (503) 947-5715 ODE.Helpdesk@state.or.us Peter Campbell (800) 706-4447 x 3203 peter.campbell@imesd.k12.or.us Oregon Department of Education 10

11. Upcoming Trainings ADM Exit Adjustment and Dropout Reporting 21-22 Staff Position 22-23 Thursday, October 6, 2022 @ 2:00 p.m. Wednesday, November 30, 2022 @ 2:00 p.m. Graduation and Dropout Reporting 21-22 Second Period Cumulative ADM 22-23 Thursday, October 13, 2022 @ 2:00 p.m. Thursday, December 1, 2022 @ 2:00 p.m. Additional Resources Data Collection Committee (DCC) Meetings Assessment and Accountability Update (Subscribe) Informal Accountability Webinars (GoToTraining Registration) Oregon Department of Education 11

12. Questions? Oregon Department of Education 12

13. twitter.com/ORDeptEd | fb.com/ORDeptEd Thank You Oregon Department of Education 13