Early Childhood Data System 2022-2023 Updates
Early Childhood Data System
PLEASE NOTE:
The focus of this presentation is on the
changes for
the official XML data
submissions during the 2022-2023 school
year
.
AGENDA
Early Childhood Data System (ECDS)
Program Area Updates & Guidance
2021-2022
Submission Updates
Reminders
Current Known Issues
2022-2023 Changes
Application Updates
Data Element Updates
Report Updates
Business Rule Updates
Code Table Updates
Timeline
Frequently Asked Questions
Technical Resources
Questions
PROGRAM AREA UPDATES & GUIDANCE
ECDS KG Assessment Data Submission
•
Support issues with ECDS assessment vendors
•
Importance of starting submission early
•
Mid-Year checkpoint on ECDS submission before holidays
PROGRAM AREA UPDATES & GUIDANCE - Continued
Receiving accurate partnership data will allow TEA to:
•
Have a better understanding of the PK partnership landscape in
Texas:
o
Number of LEAs who have partnerships
o
Which LEAs have partnerships
o
Number of childcare providers participating in partnerships
•
Know where to focus efforts to support partnership sustainability
and implementation:
o
Analyze data by region
o
Collaborate with the Texas Workforce Commission to connect partnership
specialists with LEAs/ESCs for technical assistance
2021-2022: SUBMISSION UPDATES
The 2021-2022 ECDS Kindergarten data collection closed
on
January 27
,
2022
.
•
Final Submission Count: 1,125
2021-2022: SUBMISSION UPDATES - Continued
The 2021-2022
ECDS Prekindergarten
submission is due
on
June 23, 2022
.
•
Current Status Counts:
o
Promoted: 2
o
Validated: 12
o
Initiated: 1
2021-2022: REMINDERS
Data promotion, verification and completion:
•
LEAs should start loading/promoting ECDS pre-K data, run
business validations, and review reports as soon as possible to
identify any data issues and verify data counts.
•
LEAs can start completing their submissions on
May 9, 2022
.
•
The following business validations are currently available to
verify an LEA’s course section data where the pre-K school type
of ‘Public pre-K Licensed Child Care’, ‘Public pre-K Head Start’,
or ‘In District Partnership’ has at least one Child Care Operation
Number:
o
10050-0004
o
10010-0021
2021-2022: REMINDERS - Continued
Assessments:
•
LEAs should reach out to their ECDS pre-K assessment vendor
regarding any issues with their assessment results. pre-K
Assessment results will
NOT
be sent directly to TEA.
Reports:
•
The
ECD0-000-007
report will be updated in the
May 6, 2022
software
release to show the Child Care Operation number(s)
submitted by LEAs reporting pre-K partnerships.
•
ESCs and LEAs can run the
ECD0-000-003
Assessment Pre-K
Sources report for 2020-2021 to see 2021-2022 KG assessment
readiness results compared to same students enrolled in a pre-
K program for 2020-2021.
CURRENT KNOWN ISSUES
ECD0-000-008 Early Childhood PK Proficiency Summary
•
This report is displaying a 'Null' value for the PK-SCHOOL-TYPE
value for Private PKs.
o
Scheduled to be resolved in the
May 6, 2022
release
2022-2023
2022-2023 APPLICATION UPDATES
2022-2023
•
No Application Updates
•
No Data Element Updates
•
No Business Rules Updates
•
No Code Table Updates
2022-2023: REPORT UPDATES
ESC level ECD0-000-010: Early Childhood High Quality PK
Components Completion
•
The Early Childhood Education (ECE) program area has
requested the addition of one column, "Number HQ PK Classes“,
to help the ESCs better discern if their LEAs' section data is
correct for HQ PK.
2022-2023 TIMELINE
2022-2023 TIMELINE - Continued
FREQUENTLY ASKED QUESTIONS
Will the ECDS pre-K assessment vendors be sending their
assessment data to TEA on behalf of the LEAs for the 2022-
2023 school year?
The prekindergarten process will remain the same for 2022-2023 as it was
for 2021-2022. LEAs are expected to obtain their assessment results
directly from their ECDS vendor and are responsible for loading their
assessment data into the ODS. Prekindergarten assessment results will
NOT
be provided directly to TEA.
FREQUENTLY ASKED QUESTIONS - Continued
Will the frequency of ECDS KG assessment data sent to TEA by
the ECDS assessment vendors be increased for the 2022-2023
school year?
The ECE program area is working with CLI and Amplify to review the
frequency of assessment updates that are sent to TEA for the 2022-2023
school year.
TECHNICAL RESOURCES
Technical Support:
•
TSDSCustomerSupport@tea.texas.gov
ECDS Program Area:
•
Early Childhood Education Website
•
ECDS Quick Support Guide
Knowledge Base Articles:
•
TSDSKB-249
ECDS: General FAQs
•
TSDSKB-508
ECDS: Assessment Specifications
Questions
Focus on changes for official XML data submissions during the 2022-2023 school year. Agenda includes program area updates, submission reminders, known issues, changes for 2022-2023, and technical resources. Guidance provided on KG Assessment Data Submission Support and the importance of early submission. Updates on receiving partnership data for better understanding and support. Detailed information on 2021-2022 submission updates and reminders for data promotion and completion.
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Presentation Transcript
PLEASE NOTE: The focus of this presentation is on the changes for the official XML data submissions during the 2022-2023 school year.
AGENDA Early Childhood Data System (ECDS) Program Area Updates & Guidance 2021-2022 Submission Updates Reminders Current Known Issues 2022-2023 Changes Application Updates Data Element Updates Report Updates Business Rule Updates Code Table Updates Timeline Frequently Asked Questions Technical Resources Questions
PROGRAM AREA UPDATES & GUIDANCE ECDS KG Assessment Data Submission Support issues with ECDS assessment vendors Importance of starting submission early Mid-Year checkpoint on ECDS submission before holidays
PROGRAM AREA UPDATES & GUIDANCE - Continued Receiving accurate partnership data will allow TEA to: Have a better understanding of the PK partnership landscape in Texas: o Number of LEAs who have partnerships o Which LEAs have partnerships o Number of childcare providers participating in partnerships Know where to focus efforts to support partnership sustainability and implementation: o Analyze data by region o Collaborate with the Texas Workforce Commission to connect partnership specialists with LEAs/ESCs for technical assistance
2021-2022: SUBMISSION UPDATES The 2021-2022 ECDS Kindergarten data collection closed on January 27, 2022. Final Submission Count: 1,125
2021-2022: SUBMISSION UPDATES - Continued The 2021-2022 ECDS Prekindergarten submission is due on June 23, 2022. Current Status Counts: o Promoted: 2 o Validated: 12 o Initiated: 1
2021-2022: REMINDERS Data promotion, verification and completion: LEAs should start loading/promoting ECDS pre-K data, run business validations, and review reports as soon as possible to identify any data issues and verify data counts. LEAs can start completing their submissions on May 9, 2022. The following business validations are currently available to verify an LEA s course section data where the pre-K school type of Public pre-K Licensed Child Care , Public pre-K Head Start , or In District Partnership has at least one Child Care Operation Number: o 10050-0004 o 10010-0021
2021-2022: REMINDERS - Continued Assessments: LEAs should reach out to their ECDS pre-K assessment vendor regarding any issues with their assessment results. pre-K Assessment results will NOT be sent directly to TEA. Reports: The ECD0-000-007 report will be updated in the May 6, 2022 software release to show the Child Care Operation number(s) submitted by LEAs reporting pre-K partnerships. ESCs and LEAs can run the ECD0-000-003 Assessment Pre-K Sources report for 2020-2021 to see 2021-2022 KG assessment readiness results compared to same students enrolled in a pre- K program for 2020-2021.
CURRENT KNOWN ISSUES ECD0-000-008 Early Childhood PK Proficiency Summary This report is displaying a 'Null' value for the PK-SCHOOL-TYPE value for Private PKs. o Scheduled to be resolved in the May 6, 2022 release
2022-2023 APPLICATION UPDATES 2022-2023 No Application Updates No Data Element Updates No Business Rules Updates No Code Table Updates
2022-2023: REPORT UPDATES ESC level ECD0-000-010: Early Childhood High Quality PK Components Completion The Early Childhood Education (ECE) program area has requested the addition of one column, "Number HQ PK Classes , to help the ESCs better discern if their LEAs' section data is correct for HQ PK.
2022-2023 TIMELINE Early Childhood Data System Collection (ECDS) - KG Date TSDS ready to load data to eDM August 1, 2022 ECDS Kindergarten ready for users to promote data November 7, 2022 ECDS Kindergarten submission due date for LEAs January 26, 2023 ECDS Kindergarten data available to customers February 9, 2023
2022-2023 TIMELINE - Continued Early Childhood Data System Collection (ECDS) - PK Date TSDS ready to load data to eDM August 1, 2022 ECDS Prekindergarten ready for users to promote data November 7, 2022 Private Prekindergarten application deadline for BPD (Business Partner Directory) Org number ECDS Prekindergarten submission due date for LEAs and Private Prekindergarten Organizations ECDS Prekindergarten data available to customers May 25, 2023 June 22, 2023 July 6, 2023
FREQUENTLY ASKED QUESTIONS Will the ECDS pre-K assessment vendors be sending their assessment data to TEA on behalf of the LEAs for the 2022- 2023 school year? The prekindergarten process will remain the same for 2022-2023 as it was for 2021-2022. LEAs are expected to obtain their assessment results directly from their ECDS vendor and are responsible for loading their assessment data into the ODS. Prekindergarten assessment results will NOT be provided directly to TEA.
FREQUENTLY ASKED QUESTIONS - Continued Will the frequency of ECDS KG assessment data sent to TEA by the ECDS assessment vendors be increased for the 2022-2023 school year? The ECE program area is working with CLI and Amplify to review the frequency of assessment updates that are sent to TEA for the 2022-2023 school year.
TECHNICAL RESOURCES Technical Support: TSDSCustomerSupport@tea.texas.gov ECDS Program Area: Early Childhood Education Website ECDS Quick Support Guide Knowledge Base Articles: TSDSKB-249 ECDS: General FAQs TSDSKB-508 ECDS: Assessment Specifications
