Oregon Department of Education - Assessment Resources and Updates

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Explore the Assessment Record Updating Application (ARUA), Accountability Warehouse Extract (AWE), Secure Assessment Reports, and other important tools and information provided by the Oregon Department of Education for assessment data owners, analysts, and partners. Access links for assessment administration, user guides, testing schedules, and stay informed about assessment participation requirements and updates.

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Assessment Record Updating Application (ARUA), Accountability Warehouse Extract (AWE), and Secure Assessment Reports February 23, 2023 2:00 3:30 PM (to participate, get handouts and recorded webinars) ODE District Training page Welcome! Oregon Department of Education 1

Assessment Contacts Assessment Data Owners Cindy Barrick (971-208-0480) Research Analyst, Accountability Reporting Bianca Llamas (971-208-0437) Research Analyst, Accountability Reporting Regional ESD Partners Oregon Department of Education 2

Todays Agenda 1 Assessments and Accountability Accessing Student Scores Online Oregon Department of Education 3

Assessments and Accountability 1 Links for Information Assessments Load Schedule for 2022-23 Assessment Data Validation & Accountability Reporting Participation Requirements Changes for 2022-23 Things that Did Not Change for 2022-23 Oregon Department of Education 4

Links for Information Assessment Administration page on the ODE public website OSAS Online User Guides Test Administration Manual 2022-23 Oregon Accessibility Manual for 2022-23 Testing Schedule for 2022-23 Assessment & Accountability Checklist for 2022-23 Assessment & Accountability Update Newsletter Weekly newsletter, goes to DTCs and other interested parties Anyone can subscribe to the listserve Oregon Department of Education 5

Links for Information (contd) Assessment Applications on the ODE district website Accountability Warehouse Extract (AWE) Consolidated Collections (contains Assessment Collections) Secure Assessment Reports (SAR) Collection File Formats on the ODE district website Layout: Assessment Reporting File Format (for AWE) Layout: Assessment Transactional File Format (for Assessment Transactional System) Oregon Department of Education 6

Assessments and Accountability 2 Links for Information Assessments Load Schedule for 2022-23 Assessment Data Validation & Accountability Reporting Participation Requirements Changes for 2022-23 Things that Did Not Change for 2022-23 Oregon Department of Education 7

Assessments Load Schedule - High School English Language Arts (ELA), Mathematics, and Science High School Includes Braille for English only, and English-Spanish tests SCIENCE: loaded daily, 1-2 days after tests completed, beginning on January 12, 2023 (in CRS) ELA and Math: loaded daily, up to 10 days after tests completed, beginning on February 21, 2023 Oregon Department of Education 8

Assessments Load Schedule Grades 3 - 8 English Language Arts (ELA), Mathematics, and Science Grades 3 - 8 Includes Braille for English only, and English-Spanish tests SCIENCE: loaded daily, 1-2 days after tests completed, beginning on March 9, 2023 ELA and Math: loaded daily, up to 10 days after tests completed, beginning on March 9, 2023 Oregon Department of Education 9

Assessments Load Schedule (contd) English Language Proficiency Assessment (ELPA) Summative Loaded monthly in batches (March 15, April 5, May 12, June 2) last batch includes Remote administration Oregon Extended Assessments in ELA, Mathematics, and Science Loaded in one batch: tests data-entered by June 2 will be loaded by June 16 Science Partials Loaded by June 16, 2023 ELA and Mathematics Partials Loaded by June 30, 2023 Oregon Department of Education 10

Assessments and Accountability 3 Links for Information Assessments Load Schedule for 2022-23 Assessment Data Validation & Accountability Reporting Participation Requirements Changes for 2022-23 Things that Did Not Change for 2022-23 Oregon Department of Education 11

Assessment Data Validation Typically, done at the same time as district validation of preliminary accountability reports in Achievement Data Insight (mid-June through mid-August) Dates listed in Assessment & Accountability Checklist are final Achievement Data Insight data refreshed periodically during the summer (weekly or every two weeks) For announcements, subscribe to this listserve to get weekly issues of the A&A Update newsletter NOTE: Assessment data fields indicating record inclusion in the school and district accountability reports will be populated starting the last weekend in May, 2023. Oregon Department of Education 12

At-A-Glance Profiles & Accountability Details At-A-Glance School and District Profiles Two-page summary for parents Includes assessment data on Elementary/Middle and District profiles Accountability Details reports to meet requirements of ESSA Comprehensive and Targeted schools were identified in 2021-22. Includes Indicator levels for all students and each student group Oregon Department of Education 13

Accountability Details Elementary/Middle Indicator and Student Group Indicator Levels Academic Achievement (ELA and Math) Growth Replacement (ELA and Math) Regular Attenders On Track to English Language Proficiency (ELP) Participation (ELA and Math) Target: 94.5 % ESSA participation denominator will be used (95% of students) Oregon Department of Education 14

Accountability Details High School Indicator and Student Group Indicator Levels Academic Achievement (ELA and Math) Regular Attenders On Track to English Language Proficiency (ELP) Ninth Grade On-Track Cohort Graduation Rate Five-year Completer Rate Participation (ELA and Math) Target: 94.5% ESSA participation denominator will be used (95% of students) Oregon Department of Education 15

Other Accountability Reports Public Assessment Group Reports Reports posted on the Oregon Department of Education public website in MS Excel spreadsheet format, aggregated to school, district, and state levels, and disaggregated by student groups Special Education District Profiles Reports display performance of Students with Disabilities compared to Oregon state targets. Oregon Department of Education 16

Assessments and Accountability 4 Links for Information Assessments Load Schedule for 2022-23 Assessment Data Validation & Accountability Reporting Participation Requirements Changes for 2022-23 Things that Did Not Change for 2022-23 Oregon Department of Education 17

Participation Requirements English Language Arts (ELA) and Mathematics are required for grades 3-8 and 11. EXCEPT: First-year English Learners may waive the ELA summative test if they take the ELPA Summative. First-year English Learners must take the Mathematics summative test. Science is required for grades 5, 8, and 11. First-year English Learners must take the Science summative test. (see ESEA, Title I Part A, sec. 1111(b)(2)(B)(v)(II)) Oregon Department of Education 18

Participation Requirements (contd) English Language Arts (ELA) and Mathematics are optional for grades 10 and 12. The English Language Proficiency Assessment (ELPA) is required for all English Learner (EL) students in grades K-12. SSID record must be uploaded in TIDE with English Learner Flag (ELFg) set to Y for students to be eligible to take ELPA. NOTE: Non-participation virtual records are created beginning the first weekend in June for accountability. ODE creates a virtual record in ELA, Math, and Science where a valid test is expected (based on Spring Membership) but is not found. Oregon Department of Education 19

Participation Exceptions See Test Administration Manual, Appendices B & C First-year English Learners may waive English Language Arts test if they take ELPA (identified by English Learner code = B ; does not require district entry on the test record) Students in home school, private school, or out of state allowed but not required to test (Administration code = 6 ;) Parent request for exemption due to religion or disability included in accountability reports as non-participants (Administration code = 7 on non- participation virtual record) Oregon Department of Education 20

Participation Exceptions (contd) See Test Administration Manual, Appendices B & C Not enrolled during entire testing window (Administration code = 8 on non- participation virtual record) applies only to ELPA Summative Not able to test due to medical emergency (Administration code = 9 on non- participation virtual record) Parent request for exemption from English Language Arts or Mathematics test for any reason included in accountability reports as non-participants if test was not taken (Administration code = X on non-participation virtual record) Oregon Department of Education 21

Assessments and Accountability 5 Links for Information Assessments Load Schedule for 2022-23 Assessment Data Validation & Accountability Reporting Participation Requirements Changes for 2022-23 Things that Did Not Change for 2022-23 Oregon Department of Education 22

Changes for 2022-23 Assessment Reporting File Format (for AWE) NEW FIELD Remote Flag (RemoteFg) new field added to end of file layout (row 153, column EW) Yes/No flag Yes = all or part of test was remotely administered No = test was not remotely administered Oregon Department of Education 23

Assessments and Accountability 6 Links for Information Assessments Load Schedule for 2022-23 Assessment Data Validation & Accountability Reporting Participation Requirements Changes for 2022-23 Things that Did Not Change for 2022-23 Oregon Department of Education 24

Not Changed in 2022-23 Achievement Standards for ELA, Mathematics, and Science Assessments remain the same as for 2021-22 Performance Standards for ELPA Summative remain the same as for 2021-22 Banked test records from this year s 11th graders who met the high school standard in a prior year OAKS Science tests count for participation ONLY no scores or performance levels Identify previous years records by test year (field R in Production Download) or by test date (field S in Production Download) Oregon Department of Education 25

Not Changed in 2022-23 (contd) Merged SSIDs If test record is already posted, then merged SSID automatically changes assessment record If test record is not yet posted, then loaded with error, and district can confirm SSID (and save record to post) Student demographics and District/School filled with information from SSID record Be sure SSID System has correct demographics at least two days prior to start of student testing; can get help from Regional ESD Partners How to Edit Demographic and Program Fields document Oregon Department of Education 26

Not Changed in 2022-23 File Formats Transactional (ARUA) Student & Institution info (Institution IDs, Student name, grade, etc.) Test Identification info (Subject, PADMID, Test Type, Benchmark, Total Test Score & Perf Levels) Administration & Accommodation Codes (editable fields) Reporting (AWE) Student & Institution info (Institution IDs, Student name, grade, etc.) Test Identification info (Subject, PADMID, Test Type, Benchmark, Total Test Score & Perf Levels) Administration & Accommodation Codes Claim Scores & Perf Levels Reporting Flags Oregon Department of Education 27

Questions? 1 Oregon Department of Education 28

Todays Agenda 2 Assessments and Accountability Accessing Student Scores Online Oregon Department of Education 29

Accessing Student Scores Online 1 Overview of Applications OSAS Portal ODE Applications Accountability Warehouse Extract (AWE) Consolidation Collections (contains Assessment Collections) Secure Assessment Reports 2.0 (SAR) Oregon Department of Education 30

Overview of Applications BRT s Data Entry App (for Extended Assessments) OSAS Online Database OSAS Tests Taken ODE Transactional Database Daily loading ODE Data Warehouse Assessment Transactional System (fix errors and edits) OSAS Portal Nightly Centralized Reporting System (CRS) TIDE Accountability Warehouse Extract App (Tests used for Acctby Reports) Secure Assessment Reports App (student and class reports) Oregon Department of Education 31

Accessing Student Scores Online 2 Overview of Applications OSAS Portal ODE Applications Accountability Warehouse Extract (AWE) Consolidated Collections (contains Assessment Collections) Secure Assessment Reports 2.0 (SAR) Oregon Department of Education 32

OSAS Portal Link to log in to the OSAS Portal: https://osasportal.org/ TIDE User Guide (on ODE website) TIDE trainings were in November; recording is posted on Training Materials page Reporting System User Guide CRS Webinar Training: Tuesday, March 7 (9-10 AM) Oregon Department of Education 33

OSAS Portal - TIDE Test Management Center options in TIDE Oregon Department of Education 34

OSAS Portal TIDE (contd) Test Management Center options Test Completion Rates download spreadsheet(s) Total Student column: Number of students with an active relationship to the school in TIDE. NOTE: This may include students with end-dated SSIDs. (Students with end-dated SSIDs are inactive but still associated with the school in which they were most recently enrolled.) Oregon Department of Education 35

Centralized Reporting System (CRS) CRS landing page Oregon Department of Education 36

CRS Score Reports Score Reports Oregon Department of Education 37

Accessing Student Scores Online 3 Overview of Applications OSAS Portal ODE Applications Accountability Warehouse Extract (AWE) Consolidated Collections (contains Assessment Collections) Secure Assessment Reports 2.0 (SAR) Oregon Department of Education 38

ODE Applications Link to log in to ODE District website: https://district.ode.state.or.us Request access to applications from District Security Administrator Oregon Department of Education 39

Accountability Warehouse Extract (AWE) Assessment Student Extract Look up students by name, SSID, or other attributes Reporting File Format Oregon Department of Education 40

Secure Assessment Reports (SAR) Individual Student Report (ISR) Combined ISR Class Roster Class Summary (Click one radio button) Oregon Department of Education 41

Assessment Transactional System Editing Test Records Quality Checking of Test Records Error Management Reports Reference Participation Test Lookup Regional ESD Partners Oregon Department of Education 42

Record Management Edit one record (Edit Posted Records) Download file (Production Download) Upload file (File Upload) Lookup records (Lookup Posted Records) ARUA User Guide Oregon Department of Education 43

Edit Posted Records Editing individual records online Oregon Department of Education 44

Quality Checking Are these my students? Check Resident District/School Contact Regional ESD Partner if Resident District ID needs to be changed Administration Codes See Test Administration Manual, Appendix C for complete list Administration Code should be on ELPA Summative records for students on IEPs to indicate exclusion of ELPA domain(s) Accommodation Codes See 2022-23 Oregon Accessibility Manual for complete list Any codes not listed in the Accessibility Manual are no longer available as Accommodation Codes (may be Designated Supports) Oregon Department of Education 45

Quality Checking (contd) Demographic and Program fields are read-only in the ARUA (Ethnic Code, Special Ed Flag, Migrant Ed Flag, Indian Ed Flag, TAG Ed Flag) Filled from SSID record through May 26 (edit in SSID System) Filled from Third Period Cumulative ADM after May 26 (except Migrant Ed Flag, which is filled from OMSIS Reporting) Special Ed Flag must be Y on Extended records (Test Type X ) How to Edit Demographic and Program Fields Oregon Department of Education 46

Error Management Error Management Review District Errors (from district-uploaded files) Review Vendor Errors (from vendor files) If none listed, then no errors to fix Oregon Department of Education 47

Error Management (contd) Error Management options Review/Fix Errors Online Review District Errors Review Vendor Errors Download/Upload Error files (in Transactional format) Most Common Types of Errors Student ID Match (incorrect or merged SSID) Special Ed Flag not Y (Extended or Challenge Down) Invalid Accommodation Code 1-6 (must match subject, and flag must be Y) Oregon Department of Education 48