Oregon Department of Education - National School Lunch Program Equipment Assistance Grants

Oregon Department of Education is providing grants to support the National School Lunch Program by offering equipment assistance to serve healthier meals, enhance food safety, and promote the School Breakfast Program. The grants aim to help Local Education Agencies purchase equipment valued between $1,000 to $50,000. The program targets a diverse student population of over 552,000 students speaking more than 340 languages, with a vision to ensure every child in Oregon receives a high-quality education. The presentation goals include understanding USDA's equipment grant background and meeting the application requirements. Grant basics outline eligibility for Local Education Agencies operating the NSLP/SBP and the types of equipment that qualify.

• Education
• Grants
• Oregon Department of Education
• National School Lunch Program
• Student Diversity

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1. Fiscal Year 2023-25 National School Lunch Program Equipment Assistance Grants Jennifer Parenteau, RD, SNS Child Nutrition Specialist Jennifer.parenteau@ode.Oregon.gov Oregon Department of Education 1

2. Who We Serve I 552,380 Students More than 340 languages spoken My vision is to make sure every child in Oregon is successful and has a safe place to receive a high- quality public education. I ve seen firsthand how a positive student- teacher relationship can set a child on a successful path for the rest of their life. When we collaborate and build partnerships with students, educators and families we can advance equity and lead all students toward success. 86,915 Educators Staff of Color 13.0% of Teachers 13.8% of Administrators 18.8% of Counselors 23.9% of Educational Assistants 197 Districts 1,270 Schools 131 Charter Schools 19 Education Service Districts 2022-23 Data - Dr. Charlene Williams Oregon Department of Education 2

3. Race and Ethnicity American Indian/ Alaska Native: 1.2% Asian: 4.0% Native Hawaiian/ Pacific Islander: 0.8% Black/African American: 2.4% Hispanic/Latino:25.3% White: 59.0% Multi-Racial:7.2% Who We Serve II Student Demographics Economically Disadvantaged: 64% Ever English Learners: 18% Unhoused/homeless: 4% Mobile Students: 11.7% Students with Disabilities: 16% Lesbian, gay, bisexual, queer, something else, or questioning*: 28.9% Transgender, gender expansive, or unsure*: 12% Oregon's Increasing Diversity 2022-23 Data Note: Data reported using federally defined race/ethnicity groups. Oregon Department of Education 3 *According to the 2020 Oregon Student Health Survey

4. Presentation Goals Understanding USDA s equipment grant background Understanding the Request for Application (RFA) & Attachments Knowledge of Grant Basics Meeting the RFA requirements Understanding the Grant Process Submitting complete application packet via Smartsheet on time Oregon Department of Education 4

5. FY 2023 Background USDA allocated Oregon $269,737 ODE will use 5% for administrative costs Available funds - $256,250.15 Grants will help purchase equipment with a value of greater than $1,000 - $50,000 Purpose to provide equipment: Needed to serve healthier meals Support scratch cooking Improve food safety Support establishment, maintenance or expansion of the School Breakfast Program FY 2023 NSLP Equipment Assistance Grants for SFAs Oregon Department of Education 5

6. Grant Basics Who can apply? Local Education Agencies (LEAs) who operate NSLP/SBP 2023-24 What equipment qualifies? Equipment costs = with a value of greater than $1,000 up to $50,000 Can be new equipment or replacement of equipment What about ancillary/installation costs? Ancillary/installation costs should be included in the application packet Oregon Department of Education 6

7. Equipment Definition 2CFR 200.33 Equipment means tangible personal property (including information technology systems) having a useful life of more than one year and a per-unit acquisition cost which equals or exceeds the lesser of the capitalization level established by the non-Federal entity for financial statement purposes, or $5,000. For FY 2023 NSLP Equipment Assistance Grants, Congress has specified the threshold for equipment purchase cannot be lower than $1000 Oregon Department of Education 7

8. Timeline Overview 4. Applications Evaluated 2. Written Questions by June 14th & Answers posted June 24th 1. RFA Published 3. Smartsheet submission due by 3 p.m. Friday July 12, 2024 By ODE Procurement 7. Grant purchases must be completed within 45 60 days of signed agreement 5. Applications scored by independent committee 6. Grant Awards & agreement signed Oregon Department of Education 8

9. Request for Application (RFA) Request For Grant Applications (RFA) Details about application & timeline requirements Attachment A - Sample Grant Agreement Attachment B - Federal Regulations that apply Attachment C Smartsheet Checklist Oregon Department of Education 9

10. Application Packet Smartsheet Includes: FY 2023 - 25 NSLP Equipment Assistance Grant Smartsheet Uploaded documents include: Copies of equipment and installation/ancillary quotes Completed Smarter Lunchroom Score Card Completed Smarter Lunchroom Summary Check the box at the bottom of the Smartsheet to: Submitted by 3 p.m. Friday July 12, 2024 Oregon Department of Education 10

11. Helpful Smartsheet Tips Describe how the requested equipment will: Provide healthier meals Support scratch cooking Improve food safety and improve participation in School Breakfast Program Include ancillary/installations costs (electrical/plumbing) Answer questions as if you are talking to someone who is not familiar with your needs Be sure your answers are complete, specific & clearly define situation Read it out loud to yourself or someone else. Oregon Department of Education 11

12. Award Requirements Awarded equipment must be at the physical site noted on the award agreement. Procurement; o Documentation must be maintained on file o Demonstrate that a competitive procedure took place meeting 7CFR210.21 & 2CFR 200.317-326 Oregon Department of Education 12

13. Grant Awards Notice Awardees notified via email by ODE procurement ODE Procurement sends out Grant award agreements for signature Awarded sponsors must order equipment within 45 60 calendar days once the agreement is executed. Non-award applicants notified via email also Oregon Department of Education 13

14. Claims & Quarterly Progress Reports Claims 2 steps 1. Reimbursement Form SNP Grant Opportunities web page 2. EGMS submission Quarterly Reports follows the Federal Fiscal year October December January March April June July - September Oregon Department of Education 14

15. SNP Grant Opportunities Webpage SNP Grant Opportunities Web Page Oregon Department of Education 15

16. Here to help you Written Questions to; Mary.piper@ode.Oregon.gov By Friday June 14, 2024 Q & A will be published on SNP Grant Opportunities webpage on Monday June 24, 2024. Oregon Department of Education 16

17. USDA Nondiscrimination Statement In accordance with Federal civil rights law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, the USDA, its Agencies, offices, and employees, and institutions participating in or administering USDA programs are prohibited from discriminating based on race, color, national origin, sex, disability, age, or reprisal or retaliation for prior civil rights activity in any program or activity conducted or funded by USDA. Persons with disabilities who require alternative means of communication for program information (e.g. Braille, large print, audiotape, American Sign Language, etc.), should contact the Agency (State or local) where they applied for benefits. Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339. Additionally, program information may be made available in languages other than English. To file a program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, (AD-3027) found online at: How to File a Complaint, and at any USDA office, or write a letter addressed to USDA and provide in the letter all of the information requested in the form. To request a copy of the complaint form, call (866) 632-9992. Submit your completed form or letter to USDA by: 1. mail: U.S. Department of Agriculture Office of the Assistant Secretary for Civil Rights 1400 Independence Avenue, SW Washington, D.C. 20250-9410; 2. fax: (202) 690-7442; or 3. email: program.intake@usda.gov. This institution is an equal opportunity provider." Oregon Department of Education 17