Improving Student Information System at Cuyamaca College
The Student Information System (SIS) at Cuyamaca College is undergoing a significant upgrade to enhance the end-user experience for students, faculty, and staff. The project aims to streamline processes, ensure compliance with regulations, and provide easy access to real-time information. With a focus on data integrity and governance, the upgrade will involve transitioning from WebAdvisor to Colleague Self-Service and the Experience Portal. Key goals include creating a user-friendly system, maintaining sound business processes, and completing all project phases as planned. Guided by principles of student-centered adoption and system functionality utilization, the project's success hinges on executive support, a sense of urgency, resource availability, and effective communication. The timeline targets completion of Phase I by June 30, 2022, aligning key components for Fall Registration. The steering committee, led by key college officials, oversees the project's progress.
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Presentation Transcript
Student Information System (SIS) Upgrade Upgrade Cuyamaca Academic Senate February 10, 2022
Project Overview Improve the Student Information System (SIS) 1. Move off WebAdvisor 2. Adopt full functionality of Colleague Self-Service and the Experience Portal
Project Phases 1. Phase I Part A: Phase Out WebAdvisor 2. Phase I Part B: Fully Implement Self-Service 3. Phase II: Implement Ellucian Experience Portal 4. Phase III: System Maintenance
Project Goals Create a better end user experience for students. Ensure compliance with applicable regulations. Provide clear, easy access to information real-time 24/7 for students, faculty and staff. Maintain sound business processes that enhance services to students and faculty. Data owners assigned and role permissions / security classes implemented. Complete all phases of the project as described.
Guiding Principles Student and Equity Centered Adoption of native functionality of the system when possible, with minimal customizations Full utilization of system functionality from the beginning as possible College alignment Data Integrity and Data Governance
Keys to Success Executive and Management Support An understanding of the importance of the work; sense of urgency established Open minded with regards to change in process and structure Availability of resources when needed to complete the project Communication
Timeline Target completing Phase I by June 30, 2022 Have Key pieces in place for Fall Registration
Steering Committee Vice President of Student Services, Cuyamaca College Vice President of Student Services, Grossmont College Vice President of Academic Affairs, Grossmont Vice President of Instruction, Cuyamaca Associate Vice Chancellor of Educational Support Services (vacant) Associate Vice Chancellor of Technology (interim) Dean of A&R, Grossmont College Director of A&R, Cuyamaca College Supervisor of A&R, Grossmont College Project Manager Project Lead
Operational Team Dean of A&R, Grossmont College Academic Dean, Cuyamaca College Academic Dean, Grossmont College Director of A&R, Cuyamaca College Supervisor of A&R, Grossmont College Academic Senate President, Cuyamaca College Academic Senate President, Grossmont College Project Manager Project Lead Project Lead, Colleague Financial Aid SIG Consultant with expertise in the Self-Service Colleague System Information Systems Business Analyst (IT) Programmer Analyst, Senior (IT) Others as Needed
How Can I Provide Input? Form for Faculty and Staff to Complete Please report any and all issues Issues will be tracked and prioritized Contact Your Academic Senate President
Communication Webpage with Project Charter and Project Status Regular Updates
Next Steps Provide detailed List of Functions What they look like now What they will look like in Self-Service / Experience Functions/Tasks within Phase I Rosters: Faculty have been identified and will begin testing this week Training and support will be provided Aggressive Timeline but with your help we can do it!
