Campus-Wide Business Managers Meeting Updates November 21, 2019
Meeting agenda includes updates on procurement services such as e-invoicing, non-compete purchases justification, accounts payable office enhancements, and surplus and general stores changes. Important announcements regarding procurement procedures, travel card implementation, and inventory management discussed during the session.
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CAMPUS-WIDE BUSINESS MANAGERS MEETING November 21, 2019 1:30 3:00 PM | GEB A104 Procurement Services Update Procurement Office E-Invoicing GL Codes must be entered in order for the transaction to be processed. Staple order issues. Invoice Report. (invoice status update) Additional Market Place catalogs will be transitioned to e- invoicing in 2020.
CAMPUS-WIDE BUSINESS MANAGERS MEETING November 21, 2019 1:30 3:00 PM | GEB A104 Procurement Services Update Procurement Office Non-Compete Purchases Non-Compete Justification Competitive Negotiation. Pre-approved CBO and CFO approval Unique Goods or Specialized Services One product or service can meet the need and can only be obtained from one source Compatibility or consistency Services that involve highly skilled judgement or training Emergency Purchases Stabilize situation
CAMPUS-WIDE BUSINESS MANAGERS MEETING November 21, 2019 1:30 3:00 PM | GEB A104 Procurement Services Update Accounts Payable Office Concur Summer of 2020 full implementation Phased rollout BoA is the travel card vendor. Request for travel and procurement cards will be submitted through Concur. Finalizing the implementation strategy Developing documentation and training material Travel Advisory Group (TAG) testing and training (train the trainer model) Procurement Cards Requesting an HSC procedure change to require completion of reconciliations and approvals by the 20th of each month
CAMPUS-WIDE BUSINESS MANAGERS MEETING November 21, 2019 1:30 3:00 PM | GEB A104 Procurement Services Update Surplus and General Stores Surplus Moved to GEB B41 Surplus Exchange website Jim Randolph retiring General Stores New inventory management system
