Update Meeting Highlights and Workday Updates
Operational Update Meeting
April 23, 2020
Agenda
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Human Resources
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Workday Updates-
No Updates
•
Hourly Employees Pay -HR Notification
•
April 10th HR Notice
•
April 15th- HR Clarification Memo (Updated NSHE Job Aid Guidance Memo)
•
Update on Work Study Time Tracking (Johntay Mooney)
•
Remote I9 Processing Notification
•
March 20th Department Homeland Security
•
One Time Payments
•
Financial Services
•
Workday Updates
•
General Updates
Updates from
Human Resources
Update on Time Tracking – COVID-19 Activity Code
Work Study Students
•
COVID-19 activity code will be automatically added to work study student costing
allocation
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Managers should still verify that the tag is automatically populating in the costing allocation for
Work Study students
Non-work Study Employees
•
Managers for non-Work Study employees should continue to manually add the
AC00994 Coronavirus Activity Code to time blocks
NSHE job aids are available in the training repository or on the Workday@UNLV:
•
Work Study Time Tracking for COVID-19
•
Time Tracking for Coronavirus (Hourly/Classified)
One Time Payments
•
Awards
•
Contracts
•
FIE’s
•
Commission
•
Student wage increases-
Grant Funded Only
Updates from
Financial Services
Workday Configuration Updates
In PROD:
•
New Supplier Organization types - in SREG and Workday (limited liability companies)
•
New spend categories - run the ‘data audit - spend’ (if you are looking for something new)
•
Manager Balance - Fiscal Year Activity Summary by Worktag (All Funds) - FIN - CR(NSHE)
Soon to be released:
•
Skip Invoice Budget Check when status is ‘matched’
•
Route supplier invoice budget check failures to CCBS
•
“Other - Travel Expense” expense item
•
Expense Report Individual Line ‘send back’ - will use for non-travel, evaluating for travel
•
Update Manager Financial Worklet
•
Intercompany Payroll / Accounting
Workday Configuration Updates
Manager Financial Worklet will be updated:
•
Manager Balance - Fiscal Year Activity Summary by Worktags (All Funds) - FIN
•
Worker Active Costing Report - HCM - CR(NSHE)
Manager Balance - Fiscal Year Activity Summary by
Worktags (All Funds) - FIN
•
Replaced the old “Manager Balance - Activity Summary by Worktag (All Funds) - FIN - CR
(NSHE)” reports
•
The report is divided into two sets of columns:
•
The first set of 4 columns is based on actual accounting activity (factoring in pay date shift), ending with
a an actual ending balance
•
The second set of columns adjusts the ending balance for receivables, commitments, obligations, and
reserved journals to give a projected ending balance
•
The rows of the report are now grouped by Unit, Cost Center, Fund, and Detail Worktag
(Fund-driven).
•
NSHE Webinar
Workday Configuration Updates
Intercompany Payroll - expose COMPANY on financial / hcm transactions
Cost Allocations
Payroll Accounting Adjustments
General Updates
•
Check Printing and Pick-Up for May 2020
•
The next payment issued by paper check will be mailed out on May 1, 2020
•
Checks submitted for special handling (e.g. hold for pick-up) will be available on April 30,
2020 after 2 p.m
•
Schedule a pickup time by emailing
racquel.rodriguez@unlv.edu
prior to April 29, 2020
at 7 p.m.
•
Webinar Reminder:
Create Requisition Working Templates -April 29 @ 10am
•
A requisition worktag template is a combination of PG, Fund, Function, CC, and Unit that
you can create to speed up filling out your purchase requisitions.
Follow along as the
training team steps through how to setup and use this time-saving feature
•
Who should attend: Anyone who creates purchase requisitions
Reminders
•
Next Meeting
•
Date: Thursday, May 7
•
Time: 9 a.m. – 10 a.m.
•
Visit the
Headlines from Business Affairs
website to download a
comprehensive copy of this PowerPoint presentation
•
Submit questions by noon one day before the meeting via
google sheet
•
Send suggestions to
headlines@unlv.edu
Questions?
The operational update meeting on April 23, 2020, covered various human resources topics, including Workday updates, time tracking for COVID-19 activities, one-time payments, financial services updates, and Workday configuration updates. Key points discussed included Work Study time tracking, COVID-19 activity codes, one-time payments awards, new supplier organization types in Workday, fiscal year activity summaries, and upcoming Workday configurations. The session provided important information for managers and employees to streamline processes and stay updated on organizational changes.
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Presentation Transcript
Operational Update Meeting April 23, 2020
Agenda Human Resources Workday Updates- No Updates Hourly Employees Pay -HR Notification April 10th HR Notice April 15th- HR Clarification Memo (Updated NSHE Job Aid Guidance Memo) Update on Work Study Time Tracking (Johntay Mooney) Remote I9 Processing Notification March 20th Department Homeland Security One Time Payments Financial Services Workday Updates General Updates
Updates from Human Resources
Update on Time Tracking COVID-19 Activity Code Work Study Students COVID-19 activity code will be automatically added to work study student costing allocation Managers should no longer manually add the COVID-19 code to worker time blocks Managers should still verify that the tag is automatically populating in the costing allocation for Work Study students Non-work Study Employees Managers for non-Work Study employees should continue to manually add the AC00994 Coronavirus Activity Code to time blocks NSHE job aids are available in the training repository or on the Workday@UNLV: Work Study Time Tracking for COVID-19 Time Tracking for Coronavirus (Hourly/Classified)
One Time Payments Awards Contracts FIE s Commission Student wage increases- Grant Funded Only
Updates from Financial Services
Workday Configuration Updates In PROD: New Supplier Organization types - in SREG and Workday (limited liability companies) New spend categories - run the data audit - spend (if you are looking for something new) Manager Balance - Fiscal Year Activity Summary by Worktag (All Funds) - FIN - CR(NSHE) Soon to be released: Skip Invoice Budget Check when status is matched Route supplier invoice budget check failures to CCBS Other - Travel Expense expense item Expense Report Individual Line send back - will use for non-travel, evaluating for travel Update Manager Financial Worklet Intercompany Payroll / Accounting
Workday Configuration Updates Manager Financial Worklet will be updated: Manager Balance - Fiscal Year Activity Summary by Worktags (All Funds) - FIN Worker Active Costing Report - HCM - CR(NSHE)
Manager Balance - Fiscal Year Activity Summary by Worktags (All Funds) - FIN Replaced the old Manager Balance - Activity Summary by Worktag (All Funds) - FIN - CR (NSHE) reports The report is divided into two sets of columns: The first set of 4 columns is based on actual accounting activity (factoring in pay date shift), ending with a an actual ending balance The second set of columns adjusts the ending balance for receivables, commitments, obligations, and reserved journals to give a projected ending balance The rows of the report are now grouped by Unit, Cost Center, Fund, and Detail Worktag (Fund-driven). NSHE Webinar
Workday Configuration Updates Intercompany Payroll - expose COMPANY on financial / hcm transactions Cost Allocations Payroll Accounting Adjustments
General Updates Check Printing and Pick-Up for May 2020 The next payment issued by paper check will be mailed out on May 1, 2020 Checks submitted for special handling (e.g. hold for pick-up) will be available on April 30, 2020 after 2 p.m Schedule a pickup time by emailing racquel.rodriguez@unlv.edu prior to April 29, 2020 at 7 p.m. Webinar Reminder: Create Requisition Working Templates -April 29 @ 10am A requisition worktag template is a combination of PG, Fund, Function, CC, and Unit that you can create to speed up filling out your purchase requisitions. Follow along as the training team steps through how to setup and use this time-saving feature Who should attend: Anyone who creates purchase requisitions
Reminders Next Meeting Date: Thursday, May 7 Time: 9 a.m. 10 a.m. Visit the Headlines from Business Affairs website to download a comprehensive copy of this PowerPoint presentation Submit questions by noon one day before the meeting via google sheet Send suggestions to headlines@unlv.edu
