Operational Update Meeting Highlights - January 14, 2021
Key updates from the Operational Update Meeting on January 14, 2021 include Human Resources and Finance Workday updates, general HR updates, HR professional development updates, salary administration reminders, and benefits and leave information. The meeting covered various areas such as professional development opportunities, COVID-19 updates, furlough reminders, and important HR contacts.
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Operational Update Meeting January 14, 2021
Agenda Human Resources HR Professional Development HCM Workday Updates Updates by areas: Salary Administration, Benefits / Leave, and Recruitment, Employee Relations, etc Financial Services Finance Workday Configuration Updates General Finance Updates, Information, and Reminders
Updates from Human Resources
General HR Updates Quick introduction to/by Cheri Carley, DCHRO COVID-19 Updates No changes to operations or processes at this time Continue to follow state guidelines Southern Nevada Health District handling vaccinations on campus - HR not involved
HR Professional Development Updates 1. Both HR PD Emotional Intelligence 4-part series and HR PD Cultural Intelligence 4-part series are full. a. If you have not yet registered and would like to attend, please add your name to the waiting list. b. We try and accommodate as many people as possible. c. Link to register for HR PD EI: i. https://www.eventbrite.com/e/hrpd-spring-2021-series-emotional-intelligence-part-1-4-registration-132402392119 d. Link to register for HR PD CQ: i. https://www.eventbrite.com/e/hrpd-spring-2021-series-cultural-intelligence-part-1-4-registration-132401224627 e. Visit the HR training calendar on the HR home page: https://www.unlv.edu/hr 2. MTA spring 2021 cohorts begin January 22, 2021. 1. EAP wellness workshops occur the 2nd Tuesday of the month throughout CY2021 from 12pm- 1pm PST. a. Topics include (to name a few) i. Balancing Work and Life ii. Emotional Eating: the Connection Between Mood and Food iii. Managing Your Emotions in the Workplace b. Visit the HR training calendar on the HR home page (https://www.unlv.edu/hr) for registration details
Salary Admin Contact Connie Nolan Welcome Amber Kotula, Personnel Analyst. Responsible for salary administration team 3 areas. Remind faculty and PTI to approve their agreements for spring semester. Use the new LOA Salaried agreement at the HR website - https://www.unlv.edu/hr/alpha- index#L Pursuant to Assembly Bill (AB) 3 passed by the Nevada State Legislature during the 31st Special Legislative Session, employees are required to take furlough at a 4.6 percent monthly reduction in compensation from January 1, 2021 through June 30, 2021. Pooled hourly jobs - end or terminate student records. Review temporary (1,000) hourly numbers.
Benefits and Leave Contact Lily Magana Absence: Furlough reminders: Furlough can not be taken on holidays Furlough can not be taken while on FMLA leave Furlough report is still being worked on. Department Managers can utilize the following report: Time Off Results Summary Benefits: Separation/termination reminders: For an employee: A separation/retirement can be initiated on Workday Employee s can upload NDP-45 or resignation letter on Workday An employee offboarding checklist is available to ensure all necessary steps are completed prior to leaving For Supervisor/Manager: An offboarding checklist for management is available to assist in ensuring all necessary steps have been completed prior to separation
Updates from Financial Services
FIN Workday Configuration Updates In Production ~ finished sprint#6 Validation on Accounting Journals to fire a warning when Cost Center is not allowed for company In Progress ~ sprint#1 Time Entry to display supervisory org with position
Time Entry - display enhancement Enhancement to deploy on Friday, January 14 Time Entry display will include sup org with position Filled Positions by Organization Where Any Position in Organization -HCM -CR (NSHE)
W-2s now available in Workday Employees are now able to receive electronic copies of their W-2s for 2018 and later years. A job aid is available with instructions for how to access W-2s 2018 and 2019 W-2s are available for download now. 2020 documents will be available in Workday at the end of January 2021 Paperless elections from ADP do not carry over into Workday. To discontinue receiving paper tax documents, please reference the job aid or contact the Workday Support Team at workdaysupport@unlv.edu Reference: Business Affairs Headlines
Monthly Check Printing Payments Accounts Payable will print and mail paper checks for suppliers once a month during the COVID-19 pandemic. Drive-up services are provided. The check(s) will be delivered to your vehicle at the south entrance to CSB at the scheduled time. Please have your UNLV employee I.D. available at the time of pickup. Accounts Payable has scheduled monthly check pick-up and distribution for the rest of the year: Wednesday, January 27 To arrange check pickup, please email racquel.rodriguez@unlv.edu prior to 7 p.m. the day before the distribution date. Please contact accountspayable@unlv.edu for any urgent payments
Looking Ahead Fringe Pool Rates for FY22 FY21 Year End Memo/info sessions
Reminders Next Meeting Date: Thursday, February 11, 2021 Time: 9 a.m. 10 a.m. Visit the Headlines from Business Affairs website to download a comprehensive copy of this PowerPoint presentation Complete a short survey to let us know how we can improve Send questions and suggestions to headlines@unlv.edu
