**Operational Update Meeting Highlights - November 2021**
Highlights from the Operational Update Meeting held on November 18, 2021, include discussions on various topics such as Business Affairs, Customer Service Survey, NSHE Legacy Project, and updates from different areas like Human Resources and Financial Services. Important points regarding the NSHE Legacy Project's retirement of mainframe systems, Business Affairs' survey for improving services, and updates on Advantage and HRMS/SIS are covered. The meeting outlined actions to address feedback received and provided insights into ongoing projects and developments within the organization.
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Presentation Transcript
Operational Update Meeting November 18, 2021
Agenda Business Affairs Customer Service Survey NSHE Legacy Project Human Resources General HR Updates Updates by areas: Salary Administration, Benefits / Leave, and Recruitment, Employee Relations, etc Financial Services Finance Workday Configuration Updates General Finance Updates, Information, and Reminders
Updates from Business Affairs
Business Affairs Customer Service Survey Contact Heather Ortiz Business Affairs Customer Service survey The survey consists of 24 questions We pose the same question for different areas within the division Option to provide detailed feedback Responses are anonymous Estimated time to complete is 5 to 10 minutes The survey will close on December 1, 2021. Responses will help us to improve service Visit the Headlines from Business Affairs webpage to see some of the steps we re taking to address feedback we received from last year s survey
NSHE Legacy Project Contact Susan Wynn NSHE retiring mainframe legacy data systems on December 1, 2021: Advantage, HRMS, SIS An interdisciplinary UNLV project and stakeholder group was assembled in May (BA, HR, OIT, Student Services, Research). NSHE Financial Data Warehouse (FDW) will still exist and is not affected. FDW user interface will not be repaired if it fails. UNLV has now obtained the data required for retention and is working on developing tools for in-house access.
NSHE Legacy Project, Advantage Contact Susan Wynn Advantage Requirements gathering determined that FDW data was appropriate since it came from Advantage, thus no data was retained from Advantage itself. We did completely copy the FDW for contingency access. Local end user access mechanism is under development and is low priority since FDW still exists. Please let us know immediately if there is a critical business need for Advantage data that is not in the FDW.
NSHE Legacy Project, HRMS and SIS Contact Susan Wynn HRMS This has been copied completely. OIT is working with HR on designing a reporting mechanism using the new SAS Viya tool. This is under development and anticipated to be selectively available in January 2022 (e.g. Benefits team). This means there will be no legacy HRMS data access in December 2021. SIS All legacy student data was long ago brought over to various UNLV systems. Non-issue.
Updates from Human Resources
General HR Updates Contact Cheri Carley EMERGENCY COVID-19 EMPLOYEE VACCINATION POLICY TITLE 2 Nevada System of Higher Education CODE, CHAPTER 12 Direct link to policy: https://nshe.nevada.edu/wp-content/uploads/file/BoardOfRegents/Handbook/title2//T2- CH12%20Emergency%20COVID-19%20Employee%20Vaccination%20Policy.pdf UNLV webpage: https://www.unlv.edu/coronavirus/vaccine-mandate Put questions about the policy or process in the chat This is not the forum to share/discuss opinions about the policy
NSHE Vax Policy (hires on/before Sep 30) Where are we? Employees hired on or before 9/30/2021 Non-compliant employees have been notified multiple times through both email and USPS mail to their home address of record. must have proof of a complete vax series OR have an approved religious or medical waiver ...on file with HR on or before December 1, 2021 If the employee does not meet this condition of employment, a notice of termination will be issued stating that their employment will be terminated as of December 31, 2021.
NSHE Vax Policy (hires on / before Sep 30) Then what? After the notice of termination is issued, but on or before December 31, employee may file a Request for Reconsideration - for mistake of fact only OR Request for Stay - only if have received the first dose of a two-dose vax series, then must provide proof of second dose This information will be included in the notice of termination.
NSHE Vax Policy - Key Points (hires on/before Sep 30) Waiver requests must be submitted to HR on or before Dec 1. waiver must fully complete on the required waiver request form provide all requested information and certifications that are necessary to review and evaluate the request be submitted to HR through the google submission form No requests will be considered if it is submitted employee after Dec 1 Student employees must comply with the immunization policy as a student and the NSHE vax policy as an employee. These are two separate processes. Get the word out! Appointing authority will be notified of employees who received the notice of termination
NSHE Vax Policy - Key Points (hires on/after Oct 1) All new hires/rehires must comply with the policy BEFORE they can start work this is a condition of employment if they have already complied due to a previous role, that is sufficient Information regarding the employee mandate available here: https://www.unlv.edu/coronavirus/vaccine-mandate Questions can be directed to HRVax@unlv.edu.
Salary Administration Contact Connie Nolan Reminders: Spring Part-time Instructor instructions have been sent to all employees with the administrative assistant role in Workday. Please review the message from HR Info for more details. If hiring remote workers from out of state, please reach out to your salary administration analyst for assistance with the Form I-9. The process must be completed by the first day of work.
Student Employment Contact Theresa Barrett Clark Eligibility rule reviewed and approved by SEAC/Provost/CPO - students at other NSHE institutions are not eligible for student employment at UNLV. Please submit any current student employee names to me via email, theresa.barrettclark@unlv.edu, prior to January 1 to grandfather them in.
Recruitment Contact Michelle Hogan Search Advocate Pilot Program https://www.unlv.edu/hr/search-advocate Advocates are still available to partner with search committees for Academic and Administrative Faculty positions Contact: Michelle Hogan or Nicole Hawkins for more information
Employee Relations Jared Christensen Kristen Lowrimore Regina Rivera Allyson Alexander Lucy Pineda-Roman
ER Partnerships Human Resources Title IX Employees Labor Ombuds Relations Unit ER Partnership s Management Faculty Affairs Legal Leadership
ER Strategic partner Discrimination Policy Employee engagement & culture Informal complaints Accommodations navigation & interpretation ER Employee Relations Partners Performance and policy concerns Management style conflict Feedback & surveys Compensation Leave & benefits Annual evaluations
Jared Christensen Academic Resources Compliance/Title IX/EEO Faculty Affairs Faculty Senate General Counsel Philanthropy & Alumni Engagement President/University Support Provost Administration Support
Kristen Lowrimore Academic Success Center Business Affairs College of Business College of Education College of Engineering Decision Support Educational Outreach Government Affairs Graduate College Integrated Marketing Lincy Institute/ Mountain West Top Tier Initiatives
Regina Rivera Academic Programs College of Fine Arts College of Hospitality Diversity Initiatives Honors College Intercollegiate Athletics/TMC/National Athletic Association Law School Liberal Arts Library Student Affairs Undergraduate Education & Student Success (Online Education)
Allyson Alexander College of Sciences College of Urban Affairs Integrated Health Sciences Office of Information Technology Police Services Research and Economic Development (VPRED) School of Dental Medicine School of Medicine School of Nursing School of Public Health
Lucy Pineda-Roman Administrative support Unemployment Performance evaluations
Located in the Campus Services Building Just a phone call away 702-895-5984 employeerelations@unlv.edu
Updates from Financial Services
FIN Workday Configuration Updates Contact Elora Paik Sprint#5 - last minute wins Drilldowns on Discovery Boards Projects, Journal Lines, and Business Assets Asset Alert - REQ, PO, SI - Please review lines with trackable spend categories (...greater than 50...please distribute items into multiple lines...) WD2021R2 - deployed activity stream and comments on supplier invoice adjustments Award Activity Reconciliation (V2) -FIN -CR (NSHE) -corrected report Sprint#6 GASB87 - New Ledgers for Lease - Payments for Buildings/Offices and Equipment and Land (testing)
FIN Discovery Boards and Drilldowns Contact Mike Ellison - mike.ellison@unlv.edu
Purchasing and PCard Contact Betsy Drellack New Series starting in January: Debunking Purchasing and PCard Myths and Legends Call to Action: Send your questions, comments, suggestions, items that need to be clarified, myths, and/or legends to betsy.drellack@unlv.edu.
Payment Card Industry (PCI) Compliance Contact Kahaunani Hernandez Active Merchant Accounts: Compliance Portal (CampusGuard Central) Merchant specific SAQ Merchant Inventory Annual PCI Training Please contact kahaunani.hernandez@unlv.edu with any questions
Payroll Contact Cindy Fitzgerald Student/Hourly Time Entry 2022 Payroll Schedule https://payroll.nshe.nevada.edu/essentials/payroll-calendar/ Coming soon: Training for Hourly Employee Supervisors on Time Entry (be on the lookout for an invitation)
Check Printing November Payments Accounts Payable continues to issue weekly ACH payments with paper checks issued once a month. Check printing for November is today: Thursday, November 18 (NOTE: Early to accommodate 4-day Thanksgiving weekend and holiday mailing) Drive-up services are provided on the date of printing for those checks that require special handling. Please email racquel.rodriguez@unlv.edu to arrange check pickup. Check Distribution for December will be: Monday, December 27, 2021 Please recommend that suppliers register for ACH payment as the most convenient and expedient method to receive payments. Please contact accountspayable@unlv.edu for any urgent payments.
Reminders Next Meeting Date: Thursday, December 16, 2021 Time: 9 a.m. 10 a.m. Visit the Headlines from Business Affairs website to download a comprehensive copy of this PowerPoint presentation Complete a short survey to let us know how we can improve Send questions and suggestions to headlines@unlv.edu
