KUCSC November Meeting Agenda and Campus Policies Overview

This document provides information on the KUCSC November meeting agenda, campus policies, including academic freedom, safe campus initiatives, classroom management procedures, and support resources for students. It also includes details on land acknowledgement and a moment of reflection as part of the meeting proceedings.

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• Meeting Agenda
• Campus Policies
• Academic Freedom
• Student Support

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1. KUCSC November Meeting 11/18/2023 10:00am LH100

2. Kings Policies and Processes Statement of Academic Freedom https://www.kings.uwo.ca/about-kings/mission-statement/ Safe Campus https://www.kings.uwo.ca/about-kings/safe-campus/ Classroom management/student concern: Contact Associate Academic and/or Dean of Students Contact Security and/or relevant unit head; will document, investigate and escalate to WCS and/or police as warranted Personal safety plans for employees available through Human Resources/Physical Plant Freedom of Expression Policy https://www.kings.uwo.ca/kings/assets/File/policies/Freedom-of-Expression-Policy.pdf https://www.uwo.ca/univsec/pdf/policies_procedures/section1/mapp154.pdf Harassment/Discrimination: https://www.kings.uwo.ca/kings/assets/File/policies/20221220_HarassmentDiscriminationPolicy_Final.pdf Student Code of Conduct https://www.kings.uwo.ca/current-students/student-affairs/code-of-student-conduct1/ - Student Supports https://www.kings.uwo.ca/current-students/student-affairs/ For academic considerations, please direct students to contact the Academic Advising Office: academic.counselling@kings.uwo.ca For academic consideration requests: https://forms.kings.kucits.ca/Forms/m96x9 Use of Space Guidelines: https://www.kings.uwo.ca/kings/assets/File/extranet/policies/UseofSpaceGuidelines.pdf Poster Policy: https://www.kings.uwo.ca/kings/assets/File/extranet/policies/UseofSpaceGuidelines.pdf Flag and Symbols Policy https://www.kings.uwo.ca/kings/assets/File/about/governance/Policies/Board%20Policies/Board%20Policy%201_4_8%20Flags%20and%20 Symbols.pdf

3. KUCSC November Meeting 11/18/2023 10:00am LH100

4. Land Acknowledgement We acknowledge that our campus at King's University College is situated on the traditional territories of the Anishinaabek, Haudenosaunee, L naap ewak, and Chonnonton peoples, all of whom have long standing relationships to the land of Southwestern Ontario and the City of London. The First Nations communities of our local area include Chippewas of the Thames First Nation, Oneida Nation of the Thames, and Munsee Delaware Nation. In our region, there are eleven First Nations communities, as well as a growing Indigenous urban population. King's University College values the significant historical and contemporary contributions of local and regional First Nations, and all of the Original Peoples of Turtle Island (also known as North America).

5. Moment of Reflection

6. Roll Call

7. Agenda 1. 2. 3. 4. 5. 6. 7. 8. 9. Call to Order Land Acknowledgement Moment of Reflection Roll Call Approval of Agenda (M) Approval of Minutes from October 2023 Meeting (M) Speakers Announcements Member s Announcements Executive Reports (10 minutes each) a. President s Report b. Vice President Student Events c. Vice President Student Affairs d. Chief Communications Officer e. Chief Financial Officer 10. Questions from Executive Reports 11. USC Representative Report (5 minutes) 12. KCC Representative Report (5 minutes) 13. SWSA Representative Report (5 minutes) 14. Faculty Representative Reports (2 minutes each) a. CSI b. English c. French d. History e. BMOS f. Philosophy g. Religious Studies h. Psychology i. Sociology/Criminology a. b. c. d. Economics Philosophy Social Work Seminary 1. 2. Standing Committee Report Posted Motions (M) a. Motion 1: Enhancing First-Year Engagement for Sustainable Club Future b. Motion 2: Removal of Moment of Reflection from KUCSC Meetings c. Motion 3: Allow executives to work more than 15 hours a week at outside work than council job as outlined in the Executive Terms of Reference New Business Question Period Adjournment (M) 3. 4. 5.

8. Approval of Agenda

9. Approval of October 2023 Minutes

10. Speaker Announcements

11. Member Announcements

13. A Message From Student Affairs! Student appreciation week is coming up next week and as always we have events planned to appreciate our student leaders. Palasad- pizza and bowling. November 21st, 7:30-9:30pm Care package- available for pick-up at King s Connection from Monday- Friday

14. Executive Reports

15. President Laura Crowe

16. What Ive been up to Committee Work AP & T Budget Committee Events JP2 High School Visit Neurodivergent Panel Veritas Series King s Open House

17. What I have Been Up To: Projects Projects Policy Review Reflection Room SWSA MOU King s MOU Onboarding VPSA & New Members HBK / Head Soph Plan Forward Meeting with Terra Ahrens Starting monthly meetings with the president of the college Research Week - Coming Soon! - Meeting with Dr. Erin Hannah Senomi Solutions Discussions continued Attendance Policy Turning old bylaws into policies Bylaw # 1 - 3 Standing Committee Standing Orders of Council Associate TOR Exec TOR Coordinator and Commissioner

18. Whats coming up? Nov - Jan November Nov 23rd - Christina Ford: Governance Review: 11:15 - 12:15pm Nov 22nd - Celebrate Excellence in Teaching 4-6pm Kenny Theatre (registration required) Nov 26th - Student Awards Ceremony - 11:30am - 1:00pm - Kenny Theatre December Dec 7th - Late Night Breakfast - 8:00- 9:00pm - Garron Lounge *No council meeting in December*

19. Whats coming up? Nov - Jan November Targets Election Season Is Coming Catching up Faculty Reps - PLEASE FILL OUT DOODLE POLL RIGHT NOW Reflection Room Finished Policy edits completed by end of December for all current policies Standing committees finalized and putting a call out for membership Parking canvas Human Sex Trafficking Event Planning with VPSA HBK Next Steps - Continuing new agreement Shadow me for a morning or afternoon! December Election Planning and Preparation City of London Budget Proposal Preparation

20. Reminder Check your council emails during December! Plan over the holiday break of what you want to achieve for second term.

21. Contact Info Laura Crowe Mary - Executive Assistant to President (EAP) Email: assistant.president@kucsc.com Email: president@kucsc.com Phone: 226-373-6585 Office Hours: Monday: 8am -12pm and 2-4pm Tuesday: 8am -12pm *It is best to set up an appointment - please email Mary to set up *

22. Vice President Student Events Miranda Currie

23. What Ive been up to Planning King s Ball Cancelling King s Ball Planning Halloweek Planning Student Appreciation Week Starting Frost Week Planning Orientation Leader Hiring Author Series Working Group King s Open House Helping Laura Plan Late Night Breakfast Student Life Committee Collaborate with new VPSA HBK Planning Meetings Starting Club Reviews

24. Whats coming next? Student Appreciation Week: November 20-24 Frost Week Get Involved Week Round 2 SWSA Events Workshop/Event collaboration Late Night Breakfast: December 7 Hiring Head Soph and Programming Assistants Cocoa Study Session: November 30 Meet with Portfolio Exam Trolley Collab with Library

25. Contact Information / Office Hours Email: events@kucsc.com Amanda Nguyen - Associate VP of Student Events Phone: (226) 378-5538 Instagram: @kucsc.vpse Email: associate.events@kucsc.com Office Hours Monday 11:00-2:00 Tuesday 12:00-3:00 Wednesday 10:00-12:00 Thursday 12:00-2:00 Office = KC 208 in the SLC

26. Vice President of Student Affairs Daniella Clancy

27. What Ive been up to Meeting representatives and departments, etc. Hiring a portfolio and AVPSA Pride project, working alongside with pride commissioner with bringing more supports and events to campus Review standing committee Planning student appreciation week with Miranda Reviewing WUSC student refugee program with Olivia Creating a resource, and wellness page for KUCSC website Combining internal and external affairs on the standing committee document What will this look like Research student affairs issue, and write annual research advocacy paper ( white paper ) The membership ( vice president student affairs, associate vpsa vice chair, all vpsa commissioners) Planning and Researching issues for White Paper

28. Whats coming next? November-Jan Legal Panel (Harrison Pensa X Criminology) City Hall Panel (Representatives coming to present panel for off campus resources for students) CMHA X Accessibility X Student Affair Mental health speaker panel Creating better/ stronger supports for international students Increase overall engagement of international students in events and workshops on campus Cultural fair ( food, music, dancing, and awareness) Farewell ceremony for International students Canadian Immigration Consultant Workshop To help students excel in post graduation work and career RCIC Happy to have any one shadow me for a day- VPSA role

29. Cardinal Carter Library Update November 14th 2023 Uwo and Affiliated Libraries and Middlesex County Library partnered with The Canadian Library to launch MMIWG(2S) micro gallery installations across London First city wide contribution to larger national micro gallery Both to educate and remember the missing and murdered indigenous women, girls and children and 2LGBTQI+ The Canadian Library s larger goal is to gather all the installations nationwide and bring them to an exhibition Book Wrapping event in early January

30. Special Request Enough fabric for 50 books If of interest of KUCSC to expand this exhibition potentially expand budget for fabric, tape, and gold names If any KUCSC folks have books that they would be willing to donate to the project Hard cover dimensions are specific The topic does not Dimensions must be no more than 33 cm/ 13 in in height with a spine no less than 3.8cm/1.5in

31. Contact Information / Office Hours Email: student.affairs@kucsc.com Associate VP of Student Affairs Phone: (226)-980-9264 Email: TBD Instagram: vicepresident.kucsc Office Hours Monday 1-3 Wednesday 12-4 Thursday 1-4 Friday 2-4 Office = KC 208 in the SLC

32. Chief Communications Officer Valentina Virviescas- Medina

33. What Ive been up to Attended my first Round-Table with USC VP of Comms and other head of communications across all campuses and Main campus faculties! Gathered new and updated club bios and message from the president from each club! Reached out to USC and BUCSC s website connections to discuss possible alternatives hosts for the KUCSC Website In-person KUCSC advertisements Comms request form Welcomed Ali Walker to the Communications portfolio as a Promo Commissioner (Shout out <3) Help finalize game room orders (keep an eye out during student appreciation week!) Filmed Exec Intro Video with YSK Media Helped be apart of EDID s new video series (check out their video about microaggressions) Put out statement about King s Ball

34. Whats coming next? - Possible new merch collaborations with King s Connection Shop - New sticker designs to be sold at the KCS - Continuing to conquer the website, might switch to a new host! - Unveiling the games room - Attend USC Comms Round-Table and workshop in late November/Early December - Release Exec Intro video! - Promote and cover upcoming events put on by KUCSC - Start the Communications Committee back up!

35. Contact Information / Office Hours Name- Daniella Associate VP of Communications Email: communications@kucsc.com Phone: (519) 318-1721 Office Hours Email: associate.communications@kucsc.com MON: 11:00 AM to 2:00 PM Comms Request Form: WED: 11:00AM to 3:00 PM https://docs.google.com/forms/d/e/1FAIpQLSeW i0Vg6w67qdU37v_n7YXXoSQpKyFiQ3vNflHfsiVXB rONDw/viewform THURS: 12:00 PM to 3:00 PM

36. Chief Financial Officer Mai Al Hourani

37. What Ive been up to Scholarship and bursary committee meeting Working on fixing the communication between students Processing many reimbursement forms Removed the finance committee Adjusting expenses and payments from King s Ball Athletics update Onboarded new Athletics commissioner Keeping the budget updated Everything is on track so far Games room update! All of the items have been purchased YSK Video! King s Open house!

38. Whats coming next? Scholarship and bursary committee meeting Possible presentation to council Student Awards Ceremony Nov 26th 11:30am in LH Creating a standard budget policy for the yearly review and updating of it Establishing groundwork for King s Cobras Athletics update First event coming very soon this month! Making a plan to move the budget to excel Games room final steps Working on SWOSA Financial contract

39. Contact Information / Office Hours Owen Stevenson - Associate Chief Financial Officer Email: finance@kucsc.com Phone: 519 200 4947 Email: associate.finance@kucsc.com Office Hours Wednesday: 11:30 pm - 2 pm Thursday: 10 am - 3 pm Friday: 11:30 am - 2 pm

40. Discussion/Questions from Exec Reports

41. USC Representative Report

42. USC UPDATE October 28th and November 8th Aidan.Bobkowicz@westernusc.ca

43. Motion: Approve Policy Recommendations on AI University Affairs portfolio sought council's endorsement of Policy Recommendations on AI Goal is to advocate on behalf of students when it comes to academic integrity and integration through use of AI. Motion passed 11 recommendations as of this time.

44. Motion: Student Services Budget Redistribution Goal is to better support for each portfolio. Student Services is a new executive portfolio Certain coordinators no longer needed=> more budget space of 18'000$ 2'000$ into the Grants and Recognition budget 7'000$ into Early Outreach portfolio 9'000$ into Food Support Services Budget Motion Passed.

45. Executive Report: Brescia Clare Hall will remain all women's residence if there is a demand for it. Sunday discussed potential changes to governance structure, orientation program, and council composition. Sunday has offered full-time staff support to assist BUCSC executive team. Also agreed to offer Maathangi and the BUCSC executives Financial, Human Resources and Governance aid. Added to the "Provost Advisory Committee", provide student voice and representation.

46. Quick Extra: Sophs Survey Survey Results of VP of Programming and Orientation (Meredith McFarlane) 97% of respondents indicated that they felt their sophs did well (to some extent) in helping them meet other incoming students 96% of respondents indicated that they felt their sophs did well (to some extent) in introducing them to other students and help build friendships amongst the members of your Soph group 100% of respondents indicated that they felt their sophs did well (to some extent) in connecting them with resources on campus 99% of respondents indicated that they felt their sophs did well (to some extent) in helping their transition to university

47. Thank you! Have a wonderful rest of your day.

48. KCC Representative Report

49. SWSA Rep Report

50. Faculty Representative Reports

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