Enterprise Investment Board November Monthly Meeting Agenda
The Enterprise Investment Board's November monthly meeting agenda includes establishing quorum, reviewing action items, EPMO recommendations, Q&A session, potential future projects list, recommendations on working and closing intakes, and handling funding expirations. The meeting will address various project submissions and initiatives aimed at enhancing enterprise operations and services.
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Enterprise Investment Board November s Monthly Meeting 11/14/2023 EIB November s Monthly Meeting 1
Agenda Establish Quorum Review Action Items EPMO Recommendations Q&A Interactive Session Appendix Project Health 11/14/2023 EIB November s Monthly Meeting 2
Potential Future Projects List Intake Pipeline (31) Pending Intake Submission (6) ITIB Submissions (8) ObservSMART Elavon (electronic payments) Web Portal for Marcus Alerts Facilities Enterprise Human Resource System Solution (formerly HOPS HR) Fiscal Note/Fireside Chat COTS FOIA EDCC Integration Discharge Assistance Planning EIB Submissions (14) Tickit Health UKG Dimensions/Pro - Migration and Implementation EHR ADC and Integration w/ EHR Catawba and SEVTC VCBR Cashless Payment EHR - OnePlan Facilities Clocks & Badges Replacement EHR - Expand glucometer and vital signs projects to additional facilities Telehealth Services for facilities OSVP Database Update legal status code in Avatar Patient Id Armband Integrated Solution Oracle Millennium (current SOW ends 8/2025) Language Interpretation & Translation CSH Athelas Clozaril PoC Test Grandfathered in No Intake Form (3): ePrescribe Discharge Medication Billing AAIDD/Supports Intensity Scale Financial Management System Replacement Counter Tools See slide 10 for remaining intakes VA Navigator 11/14/2023 EIB November s Monthly Meeting 3
Recommendations on Working & Closing Intakes Discretion to work intakes that are not funded with FTEs Use expiring funding to pay for CAI BA to complete the Business Case Close an Intake/Rejected at EIB no approval to work this independently One-Time & Ongoing (7) One-Time Funding (4) Not Funded (7) 1 2 7 8 UK ObservSMART Fiscal Note/ Fireside Chat OSVP Database Elavon Patient Payment COTS FOIA FMS Replacement (FY25 start) Web Portal for Marcus Alerts Clock & Badge Replacement Telehealth Services Enterprise HRIS ePrescribe Discharge Medication Billing Language Interpretation & Translation Solution Enterprise UKG Dimensions Patient ID Armband EDCC Integration Discharge Assistance Planning Athelas PoC Test Cashless Payment Solution 12 10 11 13 14 15 UK 3 4 5 6 16 9 Funding Expiring 11/12/2023 EIB November s Monthly Meeting 4
Recommendations to Close Next Step Close Community Clinical/Facilities Operations COTS FOIA Athelas Clozaril Point of Care Test (CSH) N/A Unfunded, per ITIB intake form Included in IT Strategic Plan 11/14/2023 EIB November s Monthly Meeting 5
Recommendations to Project Next Step Approve for Project Community Clinical/Facilities Operations Not Ready Not Ready Not Ready 11/14/2023 EIB November s Monthly Meeting 6
Progress Update In Progress - Business Case Development Community Clinical/Facilities Operations N/A N/A Language Interpretation & Translation Solution M Facilities Clocks & Badges Replacement - S Telehealth Services -S Unfunded, per ITIB intake form Included in IT Strategic Plan 11/14/2023 EIB November s Monthly Meeting 7
EPMO Pipeline Backlog As time permits Business Case Development Community Clinical/Facilities Operations UKG Dimensions/Pro Migration & Implementation Patient ID Armband Integrated Solution Discharge Assistance Planning (DAP) L ObservSMART L EDCC Integration / Smartchart Net work M N/A Unfunded, per intake form Included in IT Strategic Plan 11/14/2023 EIB November s Monthly Meeting 8
EPMO Pipeline Backlog Next Step Start Business Case Development Community Clinical/Facilities Operations Enterprise Human Resource Information System Solution Fiscal Note/Fireside Chat Elavon (electronic payments) None Cashless Payment Solution (VCBR) OSVP Database Unfunded, per intake form Included in IT Strategic Plan 11/14/2023 EIB November s Monthly Meeting 9
Intakes Submitted After EIB Deadline Next Step Pre-EIB Request Review Community Clinical/Facilities Operations None ePrescribe Discharge Medication Billing MART Master Scheduler Facilities Enterprise Vital Signs Integration Financial Management System Annual subscription renewal of Sensei Waystar ECOS Assessment Unfunded, per intake form Included in IT Strategic Plan 11/14/2023 EIB November s Monthly Meeting 10
Key Dates for Next EIB Session December EIB Meeting Tuesday, 12/12/2023 11/16/2023 EIB Submission Form Deadline 11/29/2023 EIB / Data Modernization Program Sync Up w/Kathleen Graham Review new intakes submitted across the agency for data modernization program alignment (to pursue great on future state vs better on current state) 11/29/2023 EIB Priority List for Dec EIB (Community) w/Craig Camidge and Jean Dailey (on leave) 12/1/2023 EIB Priority List for Dec EIB (Facilities/Clinical) w/Lauren Cartwright and Charles Mathenge 11/29/2023 EIB Priority List for Dec EIB (Operations) w/Russell Accashian and Kathleen Graham Review newly submitted intakes under your area that need prioritization to be worked as a business case, prioritize that list, and get awareness of upcoming intake forms to be submitted 11/14/2023 EIB November s Monthly Meeting 11
Appendix 11/14/2023 EIB November s Monthly Meeting 12
Project Health Active Status Report 11-10-23 *Bold/green finish days due to complete within next 90 days Weekly Project Status Executive Summary 13 11/10/23
Project Health Active Status Report 11-10-23 *Bold/green finish days due to complete within next 90 days Weekly Project Status Executive Summary 14 11/10/23
90 Days to Implementation All projects implementing prior to February 5, 2024 OHR Look Behind 10/31/23 - Code in production Permissions are being assigned to the users will be finished 11/9/23 Forensic Information Management System (FIMS) 10/31/23 will be 11/30/23 Cerner, Forensics and IT are completing validation TRAC-IT Go Live production date 12/11/23; VITA close date is 2/24/23 Researching alternative reporting method, change would require re-work and jeopardize 12/11/23 Go live date 7 projects within 90-day implementation window Application Reduction Initiative 12/29/23 On track to complete on time EHR Enterprise Dragon Medical One 12/29/23 On track to complete on time Glucose Monitoring 12/29/23 - On hold. Lack of a Point of Care Coordinator across the enterprise who will manage policies across all facilities related to Glucometers 2) Operational readiness concerns due to limited training in the past Determining priorities for a phased Go Live dates & handle training gaps Grant Management 12/31/23 On track to complete on time 11/10/23 Weekly Project Status Executive Summary 15
Project NOT Green 7 Projects off track VCC Developed Draft plan for mobile dispatch training/qualification, reviewing with business Path to Green: Flush out details in SOW for secured sole vendor, align to budget, and update implementation plans CBORD NetMenu Contract disputes, increased costs and delays, revising project schedule Path to Green: Adjusting schedule for comparison activities and parallel validations Data Exchange CCS3 Sunset Realized risk of EDW vendor contract negotiations delaying the schedule. Path to Green: Expediting the RFP process and finalizing the data elements for the integration solution with CSB EHR Revenue Cycle Modernization Gartner meeting scheduled; RFP should be posted to eVA by 12/1/23; prepping for vendor response evaluations Path to Green: Need to align comprehensive goals for the project with leadership and business strategy Glucose Monitoring Resource constraints: Business lead requested to postpone the Go Live date; no Point of Care Coordinator identified Path to Green: Completing a Phased roll-out for go live dates depending on facilities OMNICELL Modernization Project will stay red until VITA approves the new solution and OMNICELL related contracts are signed Path to Green: Rescope the project with the vendor and VITA OHR Look Behind Code in production and up and running 11/8/23 Path to Green: Permissions are being assigned to the users will be finished 11/9/23 11/10/23 Weekly Project Status Executive Summary 16
