CCSU Task Force Update Meeting Highlights July 2018
The CCSU Task Force on Sexual Misconduct and Campus Climate held an update meeting in July 2018 to review plans, provide feedback, and discuss ongoing initiatives. The meeting objectives included reviewing processes for information gathering, updating on campus survey proposals, and finalizing communication strategies. The executive summary highlighted the task force's progress, including forming work groups, developing a campus-wide survey, and establishing a timeline for activities. The task force charges focused on assessing and enhancing processes related to sexual misconduct and bullying, as well as improving communication and programmatic initiatives.
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CCSU TASK FORCE ON SEXUAL MISCONDUCT AND CAMPUS CLIMATE UPDATE MEETING WITH TASK FORCE 26 JULY 2018
MEETING OBJECTIVES AND AGENDA Meeting Objectives and Agenda To review plans going forward and feedback from Dr. Toro s meeting with the small work group creating the process for information and data gathering To review (and provide feedback) to the three small groups creating processes for information and data gathering: Policies and Procedures Training and Programmatic Activities Internal and External Best Practices To review (and provide feedback) regarding the Campus Survey Proposal Review and update/finalize communications from Dr. Toro for August with Key Leaders Welcome and Set the Stage The Information and Data Gathering Process and Update from Meeting with Dr. Toro Work Stream Presentations, with Question and Answers: Outcome Updated/Final Processes 1. Policies and Procedures 2. Training and Programmatic Initiatives 3. Internal/External Best Practices 4. Campus Survey Next Steps and Planning for August Meeting with Select Leaders Meeting Closure
EXECUTIVE SUMMARY We have met 4 times since convening the task force in May All task force members have been actively and enthusiastically involved in the meetings and between meeting work efforts We have updated the charge of the task force to include Dr. Toro s request of researching bullying (see slide 3 for details) The task force has aligned around the charges to the task force and organized into three small working groups The three work groups which have formed to define our approaches to focused information and data gathering are: (1) Policy and Procedures, (2)Training and Programmatic Activities, (3) Internal and External Best Practices We are working on developing a campus-wide survey to elicit feedback about existing efforts and input for the future We have agreed to the following timeline of activities (which are further defined in this presentation deck) Formal launch of information and data gathering (August 1) with communications from your office Defined information and data gathering activities (August 5 September 30) Analysis, recommendation creation and report creation (October 1 December 10) Presentation of report with recommendations (By December 10) Specific Data Gathering/Communications/Launch Plans are detailed on slides 8-9 1
TASK FORCE CHARGES Assess CCSU s processes and procedures for the reporting and handling of sexual misconduct and bullying; review the organizational structure currently in place to support the processes Review when and how an investigation is triggered Analyze the communication process during the investigatory process, including how all parties are informed of an investigation s conclusion or findings Examine programmatic initiatives currently in place to prevent sexual misconduct and other bullying behaviors Identify standards of best practices for processes, procedures, communication, education, and provide recommendations to implement the best practices 2
OVERVIEW: INFORMATION AND DATA GATHERING Policies Rules Processes for: Launching investigations Conducting investigations Determining levels of discipline Reporting of conclusions Communications Other (including internal and external best practiced) Incident Reported Or Allegation of Bullying or Sexual Misconduct Made at CCSU Procedures Education Training Communications Other Our information and data gathering will include researching and reviewing any existing policies, rules, procedures and documentation, forms, and flowcharts, etc. of processes and workflows associated with reporting and investigating allegations of bullying and sexual misconduct. In addition, we will seek to learn about current education, training and communications activities and programs intended eliminate sexual misconduct and create an inclusive, safe and welcoming community at CCSU. Internal and external best practices will be researched and reported on in our final report. 3
Office of the President Student Affairs Organized Labor Unions Administrative Affairs Bernard Sullivan CCSU Police Dept.* Academic Affairs Dr. Toro Office of Diversity and Equity (including the Women s Center)* Dr. Troiano Residence Life* Union Leaders Unclassified State University Organization of Administrative Faculty (SUOAF) Lisa Bigelow; lisa.bigelow@suoaf.org Dr. Dauwalder Women, Gender, Sexuality Studies Student Wellness Counseling and Health* Threat Assessment Team Human Resources* Office of Victim Advocacy* Student Activities and Leadership Development* American Association of University Professors (AAUP) Louise Williams; williamsl@ccsu.edu University Counsel LGBT Center Ombudsperson Classified Administrative Clerical (NP-3) Heidi Huguley; HuguleyH@ccsu.edu Sexual Assault and Interpersonal Violence Resource Team (SART)* Committee for Concerns of Women (CCW) Administrative & Residual (P-5) no stewards or reps on campus (15 employees under this BU) Prudence Crandall Center Office of Student Conduct* Engineering, Scientific and Technical (P-4), CSEA/SEIU no steward or reps on campus (3 employees under this BU) Student Behavior Review Team* THE FOCUS OF OUR INFORMATION AND DATA GATHERING EFFORTS email however Karen Martin, Custodian DATA AS THESE ARE IDENTIFIED A ENTRY POINTS FOR ALLEGING AN INSTANCE OF SEXUAL HARASSMENT AND/OR BULLYING Maintenance & Service (NP-2), CEUI there are a few stewards, they don t have *PRIORITY OFFICES/GROUPS TO APPROACH FOR INFORMATION AND CT Police and Fire Union (NP-5) Kelly Ducharme, kducharme@ccsu.edu 5
THREE SUB-TEAMS HAVE FORMED TO FACILITATE INFORMATION AND DATA GATHERING Policies and Procedures Cecilia Perez-Colon Natalie Ford Training and Other Programmatic Initiatives Jean Alicandro Yvonne Kirby Internal and External Best Practices Ululy Martinez Bill Panetta Sinead Ruane Jeremy Visone CONVENERS Kristina M. Rodriques Victoria Minervino William Fothergill Shelly Jones Fiona Pearson Sinead Ruane MEMBERS 4
HOW WE WILL GATHER INFORMATION AND DATA Documentation Requests Individual Interviews We will employ multiple methods of information and data collection. Our efforts will be both focused (targeted offices/functions via documentation requests, interviews, and meetings) and broad (community input via surveys, town hall meetings, and web-based input) Focused Investigatory Meetings Survey (Students and Faculty & Staff) Focus Groups Open Town Hall Meetings External Best Practices Research 6
INFORMATION, DATA GATHERING AND REPORTING ACTIVITIES AND TIMELINE Sub-Team Leads Contact Office or Functional Heads and External Agencies to Launch Process Dr. Toro Announces Commencement of Information and Data Gathering Task Force Chair Sends Note to Select Office or Function Heads Information and Data Analysis and Recommendations Information and Data Gathering Documentation Requests Individual Interviews Email Introduction and Process Overview to Select Office or Function Heads Announcement to Campus Community, and Email to Select Office or Function Heads Email Introduction, Request for Meeting, Documentation, etc. Final Report with Recommendations Focus Groups Open Town Hall Meetings Focused Investigatory Meetings Other (including possible surveys) Dr. Toro to hold Virtual Launch Meeting with Task Force and Select Office and Function Heads by August 3 (TBD) October 1 Dec 10 August 2 August 1 August 3 August 5 September 30 7
CAMPUS-WIDE COMMUNICATIONS LAUNCH WITH DR. TORO AS WE MOVE FORWARD Write and launch email communication to general campus community to launch the information and data gathering process (August 1) Write and launch email communication to select office and functional leaders to launch the information and data gathering process (August 1) Send invitation to key office and functional leaders to participate in a meeting (virtual) to introduce the task force and the information and data gathering process (meeting to be held August 3) Write letter we can use to send to external agencies as our introduction and basis for our request (August 1) Convene meeting (virtual) with key office and functional leaders to introduce them to the task force and launch the information and data gathering process (August 3 (TBD) 8
CCSU TASK FORCE ON SEXUAL MISCONDUCT AND CAMPUS CLIMATE
