Tender Briefing Session for AGSA Security Services Bid
AGSA is seeking a service provider to offer physical guarding security services at its Free State business unit for a five-year period. The tender requires compliance with specific bid processes, disqualifying factors, and submission details. Non-compliance with eligibility criteria can result in disqualification from the tender process. Important points, including the closing date, submission venue, and contact information, are outlined. Bidders must adhere to the stipulated requirements to participate in the bidding process.
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10 September 2020 NON-COMPULSORY TENDER BRIEFING SESSION FOR BID: AGSA/03/2020/FS Appointment of a service provider to provide physical guarding security services at the Free State business unit for a period of five (5) years
Reputation promise/mission The Auditor-General of South Africa (AGSA) has a constitutional mandate and, as the Supreme Audit Institution (SAI) of South Africa, exists to strengthen our constitutional democracy by enabling oversight, accountability and governance in the public sector through auditing, thereby building public confidence.
Contents 1. Important notice on general requirements of AGSA bids 2. General conditions of tender - Section 13,18 3. Eligibility/Pre-qualification evaluation process 4. Technical specification (presented by security management unit) 5. Technical evaluation process (presented by security management unit) 6. Price and B-BBEE evaluation process 7. SCM requirements
1. Important points on the tender CLOSING DATE: 30 September 2020 TIME: 15H00 VENUE TO SUBMIT TENDER: Corporate Legal and Provisioning Services, Brooklyn Gardens, East Wing , First Floor, 235 Veale Street (corner Veale and Middel Streets), Nieuw Muckleneuk, Brooklyn, Pretoria All requirements above the value of R1 million (including VAT) go through a bid process The bid will be evaluated using the 80/20 method Any clarifications required by the bidder regarding the bid should be requested in writing to the officials mentioned below on or before 15H00, Friday, 18 September 2020. General Enquiries Celia Mabusela, E-mail: MabuselaC@agsa.co.za Technical Enquiries Raymond Louw, E-mail: RaymondLO@agsa.co.za
Disqualification from the Tender Process Non-compliance with the eligibility/pre-qualification criteria elements Bidders which does any one or more of the following, and such disqualification may take place without prior notice to the offending bidder: Bidders which failed to information/documentation (SCM and technical specification) as per the requirements of the RFB Bidders which submitted incomplete documentation as per ALL requirements of this RFB Bidders Vendor which submitted information that is fraudulent, factually untrue or inaccurate, for example false declaration, memberships that do not exist, BEE credentials, experience, etc. Bidders, which received information not available to other bidder that may result in such vendor having an unfair advantage over other bidders submit all the mandatory
2. General conditions of tender for security services The specification of the services comprises of permanent static guarding at Forum Building, 19 Murray Avenue, Brandwag, Bloemfontein, 8300. The address is subject to change pending the successful acquisition of a new office accommodation. Furthermore, the AGSA reserve the right to change its operational office and the physical security guarding structure as per the AGSA operational and strategic business needs. The newly proposed operational office and the physical security guarding structure will be subjected to a security and safety risk assessment conducted by the AGSA and therefore the bidder will be advised that the security service contract could be amended.
3. Eligibility/Pre-qualification criteria 1. From bidders clients or bidders clients to use AGSA reference template Reference letters : TO BE VALIDATED BY AGSA DURING THE EVALUATION PROCESS Three customers letters/completed and signed AGSA reference templates For services from 01 January 2010 to date Combined value of R2,000,000or more 2. Certified valid copy of company s PSIRA certificate 3. Certified valid copy of company s PSIRA letter of good standing 4. Proof of existing operational office in Free State in a form of a valid lease agreement or valid title deed.
4. Tender Specification 1. Manpower Day shift Grade B x 1 Monday to Friday 06:00 to 18:00 Day shift Grade C x 1 Monday to Sunday 06:00 to 18:00 Night shift Grade C x 1 Monday to Sunday 18:00 to 06:00 Uniform: Corporate 2. Security Equipment Handheld radios x 02 Company cell phone x 01(Company mobile phone enabling two way communication at all times to send and receive messages and videos in all formats) and that the AGSA is willing to accept a reasonable communication but not limited to WhatsApp, video calling, etc.) JPEX or pepper sprays x 02
5. Technical evaluation process 1. The bidder must provide their own (and not AGSA plans) business continuity plans based on the following: Staff striking bidder s own staff National security strike the entire security industry Staff absence such as leave bidder s own staff The bidder must have an operational office in Bloemfontein and within 50 km radius to AGSA office 2. The bidder must provide a copy of its own current standard operating procedures (and not the AGSA procedures) that cover the following Access control procedures (this includes areas such as the main gate, reception areas, for staff and visitors) Patrols - conducted by the security officer After-hour site visits conducted by the bidder (site supervisor/management) Physical key control procedures on the handling of keys Minimum Qualifying Score The bidder must achieve a minimum qualifying score of 70% on functional/technical evaluation. Bidders that fail to achieve the minimum qualifying score will be disqualified and not considered for further evaluation on Price and B-BBEE.
6 6. B . B- -BBEE and Price Evaluation BBEE and Price Evaluation Only bidders that scored the minimum qualifying score of 70% in the technical evaluation will be evaluated further for price and B-BBEE.
7. Administrative SCM requirements (Pty) Ltd companies must submit the following documents: Latest copy of certificate of confirmation as issued by CIPC Valid Tax Clearance Certificate or Tax compliance status pin Copies of Share Certificates of unlisted companies, where applicable Formal approval letter from the JSE of listed companies Bidders without share certificates should submit a list of their shareholders on a letter with the company s letterhead CC companies must submit the following documents: Latest copy of certificate of confirmation as issued by CIPC Valid Tax Clearance Certificate or Tax compliance status pin Partnerships must submit the following documents; A partnership agreement must be submitted Certified ID copies of each partner must be submitted Please note that incomplete copies of the registration documents will not be acceptable and in cases where a name of an organization has been changed since it was incorporated kindly provide the name change certificates
7 7. Administrative SCM requirements cont.. . Administrative SCM requirements cont.. Joint Ventures (JVs) Consortiums must submit the following documents (In addition to the (Pty) Ltd and CC requirements): In the case of consortium/JV/subcontractors, bidders are required to provide copies of signed agreements stipulating the work split and Rand value Each party must submit Valid Tax Clearance Certificate or Tax compliance status pin A consolidated B-BBEE scorecard for the JV/Consortium
7 7. Administrative SCM requirements cont.. . Administrative SCM requirements cont.. Trust must submit the following documents: A copy of a registered Deed of Trust and the Letter of Authority from the relevant Master of the High Court
7 7. Administrative SCM requirements cont . Administrative SCM requirements cont All bidders must submit the following documents; Company Profile Copy of cancelled cheque / Letter from a financial institution (not be older than 3 months) Certified copies of Directors original ID`s whose names appear on the company registration documents (certified copies must not be older than 3 months) Copy of latest audited full set of annual financial statements (2018-19 and 2019- 20) independently reviewed or signed by an accounting officer. Original/certified copy and valid B-BBEE status level verification certificate or certified sworn affidavit in the case of EME's and QSE's All declarations forms to be duly completed and signed All pages of bid document must be initialled
Question and Answer Session Question and Answer Session
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