Pre-Bid Conference for Solicitation Presentation

Slide Note

The Pre-Bid Conference for the upcoming solicitation presentation involves essential details for interested bidders. The event covers information on bid administration, disclaimers, agenda, introductions, procurement scope, contract award structure, bid evaluation summary, and performance requirements. Bidders are urged to rely solely on written postings and amendments issued via WEBS to ensure accuracy and adherence to official communication channels.

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Presentation Transcript

Pre-bid Conference [Solicitation name and number] Presenter s Name, Title Division [INSERT DATE]

PRE-BID ADMINISTRATION Safety and comfort Teams meeting Washington s Electronic Business Solution (WEBS)

DISCLAIMER This pre-bid conference is not recorded. Bidders should only rely on written postings and amendments issued via WEBS. All other communications will be considered unofficial and non-binding on [AGENCY]. Should bidders rely on any other communication, they do so at their own risk and expense.

AGENDA Introductions [AGENCY] overview Current bidding opportunity Additional resources

INTRODUCTIONS

PROCUREMENT SCOPE Heading Segoe UI 28pt Bullet points are in Segoe UI 24 pt. Do not let the bullet font size shrink to less than 18 pt. If the font gets too small, people can t read it And it won t be accessible 5 bullets max per slide (4 are better)

CONTRACT AWARD STRUCTURE Heading Segoe UI 28pt Bullet points are in Segoe UI 24 pt. Do not let the bullet font size shrink to less than 18 pt. If the font gets too small, people can t read it And it won t be accessible 5 bullets max per slide (4 are better)

BID EVALUATION SUMMARY Heading Segoe UI 28pt Bullet points are in Segoe UI 24 pt. Do not let the bullet font size shrink to less than 18 pt. If the font gets too small, people can t read it And it won t be accessible 5 bullets max per slide (4 are better)

EXHIBIT B PERFORMANCE REQUIREMENTS Heading Segoe UI 28pt Bullet points are in Segoe UI 24 pt. Do not let the bullet font size shrink to less than 18 pt. If the font gets too small, people can t read it And it won t be accessible 5 bullets max per slide (4 are better)

EXHIBIT C PRICE Heading Segoe UI 28pt Bullet points are in Segoe UI 24 pt. Do not let the bullet font size shrink to less than 18 pt. If the font gets too small, people can t read it And it won t be accessible 5 bullets max per slide (4 are better)

STATE PROCUREMENT PRIORITIES Small businesses Veteran-owned businesses Firms without Mandatory Individual Arbitration for Employees (Executive Order 18-03)

CONTRACT Contract term: ___ Years Pricing Standard Insurance requirements (upcoming slide) Insert other applicable terms

Insurance Requirements Heading Segoe UI 28pt Bullet points are in Segoe UI 24 pt. Do not let the bullet font size shrink to less than 18 pt. If the font gets too small, people can t read it And it won t be accessible 5 bullets max per slide (4 are better)

HOW TO SUBMIT A BID Review all solicitation and contract terms Submit a bid before the due date and time Email bid submittals to: ___________________ Provide all completed Exhibits: Exhibit A-1 Bidder s Certification Exhibit A-2 Bidder s Profile Exhibit B Performance Requirements Exhibit C Price Exhibit E Contract Issues List (if applicable)

QUESTION AND ANSWER PERIOD Bidders are encouraged to ask questions Q&A are posted in WEBS Some Q&A may lead to solicitation amendments

TIMELINE AND NEXT STEPS Question and Answer period: Questions due ____ Final answer document posted ______ Bid due date: ______ Anticipated announcement of apparent successful bidder: _____ Anticipated contract award: _____

ADDITIONAL RESOURCES Washington Electronic Business Solution (WEBS) Statewide Payee Desk Washington APEX Accelerator, formerly (PTAC) Office of Minority and Women's Business Enterprises (OMWBE) Washington Department of Veterans Affairs (DVA) Washington Department of Revenue (DOR) Washington Secretary of State (SOS)