Appointment of Internal Auditors for the Road Accident Fund: RFB 2014/00007 Briefing & Timelines
The Road Accident Fund (RAF) is appointing a panel of internal auditors to service all divisions and provinces for a three-year period. The RFB includes details on the briefing session, background, scope of work, timelines, bid evaluation, pricing schedule, and submission requirements. The RAF's mandate, vision, mission, values, and procurement details are outlined in the RFB. Key dates for activities and deadlines are specified for interested bidders.
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APPOINTMENT OF A PANEL OF INTERNAL AUDITORS TO SERVICE THE RAF ACROSS ALL DIVISIONS AND PROVINCES FOR A PERIOD OF THREE(3) YEARS Briefing Session : 24 MARCH 2014 RFB : RFB 2014/00007 Closing Date : 11 APRIL 2014 @ 11H00
Table of Contents 1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFB Timelines 5. Bid Evaluation 6. Pricing Schedule and BBBEE 7. RFB submission and contact details 8. Q&A
Welcome and Introduction Procurement Procurement Specialist Internal Audit Department Manager Internal Audit Corporate Legal Services Legal Representative
Table of Contents 1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFP Timelines 5. Bid Evaluation 6. Pricing Schedule and BBBEE 7. RFP submission and contact details 8. Q&A 4
Background RAF Mandate as per Road Accident Fund Act 1996( Act 56 of 1996) RAF Is liable for: A) Past and Funeral Hospital, Medical and related Expenses Funeral Expenses, Our Vision and Mission Core Outcomes C) Past and Future loss of Support, D)Past and Future Loss of Earnings, and E) General Damages 5
Background Cont As an organ of state, RAF s mandate outlines its obligations towards the state and its people by ensuring we adhere to: Our Vision To provide the highest standard care to road accident victim's to restore balance in social system providing cover appropriate cover to all road users within borders RSA. Our Mission To rehabilitate person injured, compensate for injuries or death and indemnify wrongdoers as result of motor vehicle accident in timely, caring and sustainable support. Our Values Ubuntu Solution Focus Pride in what we do Excellence and Efficiency 6
RFB Timelines ACTIVITY DUE DATE RFB Advertisement in Sunday Times 16 March 2014 Tender documents on RAF website 14 March 2014 RFB Advertisement in Government Bulletin 14 March 2014 Compulsory briefing session 24 March 2014 Questions relating to RFB Answers to be uploaded on the RAF website RFP Closing Date 31 March 2014 @ 16H00 02 April 2014 @ 11H00 11 April 2014 @11H00 Notice to bidders May/June 2014*
Table of Contents 1. Welcome and Introduction 2. Background 3. RFB Timelines 4. Scope of Work 5. Bid Evaluation 6. Pricing Schedule and BBBEE 7. RFB submission and contact details 8. Q&A
Scope of Work Refer to Scope of Work in RFB Document
Table of Contents 1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFP Timelines 5. Bid Evaluation Process 6. Pricing Schedule and BBBEE 7. RFP submission and contact details 8. Q&A 10
Bid Evaluation Process Tax Clearance Certificate SBD 2 Invitation to Bid SBD 1 Response to Bid Letter GCC Bidders Supply Chain Practices Declaration of interest SBD 4 Mandatory Questionnaire Preference Point Claim form- SBD 6.1 Declaration of Bidder s Past SCM Practices SBD 8 Certificate of Independent Bid Determination SBD 9 Gate 0 Pre-Qualification Gate 1 Criteria below will be per category applied for (Five categories): 100 points Technical Analysis Project manager s experience Bidder s experience Experience of the company The price will be the prevailing published auditor general rates at the time of the project and all prices must be vat inclusive and must be quoted in south African rand (Zar). Travel and disbursements will be in line with treasury instruction 01 of 2013 2014. BEE certificate Gate 2 10 points BEE 90 points Price
Table of Contents 1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFP Timelines 5. Bid Evaluation 6. Pricing Schedule and BBBEE 7. RFP submission and contact details 8. Q&A
1 3 RAF BBBEE Requirements Turnover Classification Submission Requirement Below R5 million p.a Exempted Micro BEE Rating Certificate or Letter from Enterprise (EME) Auditors/Accounting Officer to verify that accredited EME and percentage of black ownership. BBBEE Rating Certificate from an Accredited Between R5 million and R35 Qualifying Small million p.a Above R35 million p.a Enterprise (QSE) Large Entity (LE) Rating Agency BBBEE Rating Certificate from an Accredited Rating Agency Joint Venture (JV) BEE certificate must be consolidated http://www.thedti.gov.za/bee/notice32467.pdf Notice from the Minister of Trade & Industry on the accredited verification agencies. http://www.sanas.co.za/directory/bbee_default.php List of SANAS Accredited Verification Agencies on behalf of the DTI.
1 4 BBBEE Key Sections to complete in SBD BID DECLARATION 6.1 Bidders who claim points in respect of B-BBEE Status Level of Contribution must complete the following: 7. B-BBEE STATUS LEVEL OF CONTRIBUTION CLAIMED IN TERMS OF PARAGRAPHS 1.3.1.2 AND 5.1 7.1 B-BBEE Status Level of Contribution: . = (maximum of 10 or 20 points) (Points claimed in respect of paragraph 7.1 must be in accordance with the table reflected in paragraph 5.1 and must be substantiated by means of a B-BBEE certificate issued by a Verification Agency accredited by SANAS or a Registered Auditor approved by IRBA or an Accounting Officer as contemplated in the CCA). 8 SUB-CONTRACTING 8.1 Will any portion of the contract be sub-contracted? YES / NO (delete which is not applicable) 8.1.1 If yes, indicate: (i) what percentage of the contract will be subcontracted? (ii) the name of the sub-contractor? .. (iii) the B-BBEE status level of the sub-contractor? (iv) whether the sub-contractor is an EME? YES / NO (delete which is not applicable) ............ . % ..
1 5 Points Awarded for BBBEE Contribution Number of Points (80/20 system) Number of Points (90/10 system) B-BBEE Contributor Level 1 20 10 2 18 9 3 16 8 4 12 5 5 8 4 6 6 3 7 4 2 8 2 1 Non-Compliant Contributor 0 0
Pricing Schedule THE PRICE WILL BE THE PREVAILING PUBLISHED AUDITOR GENERAL RATES AT THE TIME OF THE PROJECT AND ALL PRICES MUST BE VAT INCLUSIVE AND MUST BE QUOTED IN SOUTH AFRICAN RAND (ZAR). TRAVEL AND DISBURSEMENTS WILL BE IN LINE WITH TREASURY INSTRUCTION 01 OF 2013 2014.
Table of Contents 1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFB Timelines 5. Bid Evaluation 6. Pricing Schedule and BEE 7. RFB submission and contact details 8. Q&A
Bid Submission Bidders must submit 2 copies of original file (Original and Duplicates) and a CD-ROM Original 1 Duplicate 1 + + Duplicate 2 TENDER BOX RAF,420 Witch Hazel Avenue, Block F Ground Floor, Eco Glades, Centurion Any enquiries must be referred, in writing via email to: thularem@raf.co.za
File 1: Prequalification and Technical Response Section1 Name of the document that must be Non-submission may result in disqualification? submitted Tax Clearance Certificate SBD 2 YES Please submit a valid and original copy of the certificate. Invitation to bid SBD 1 YES Please complete and sign the supplied pro forma document. Pricing Schedule YES Please submit full details of pricing proposal to RAF on Annexure H. Declaration of Interest SBD 4 YES - Please complete and sign the supplied pro forma document. SBD 6.1 Preference Point Claim Form No Non-submission will lead to a zero score on BEE. Declaration of Bidder s Past Supply Chain Management YES - Please complete and sign the supplied pro forma document. Practices SBD 8 Certificate of Independent Bid Determination SBD 9 YES - Please complete and sign the supplied pro forma document Technical Responses (Nomination and/or Payment Platforms) Section 2 Supporting documents for technical response Testimonials/references Section 3 Company Profile and Supplementary Information Section 4 Signed GCC and SLA which RAF reserves the right on the document.
File 2: Pricing Schedule and BEE BBBEE Certificate or Accountant letter for SMMEs Section1 3 years audited/ reviewed financial statements Section 2
Table of Contents 1. Welcome and Introduction 2. Background 3. Scope of Work 4. RFB Timelines 5. Bid Evaluation 6. Pricing Schedule and BEE 7. RFB submission and contact details 8. Q&A
