Understanding Electronic Advance Data (EAD) Requirements for International Shipments
Electronic Advance Data (EAD) is vital for swift customs clearance and seamless international shipping. This set of information includes sender and addressee details, customs information like HS codes, and the country of origin. Compliance with EAD requirements ensures efficient customs processes, avoids delays and penalties, and enhances customer experience.
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Electronic Advance Data Electronic Advance Data (EAD) (EAD) Requirements Requirements 04 October 2024
EAD? EAD? Electronic Advance Data (EAD) is a set of information with details about every single parcel, which enable a swift customs clearance. An increasing number of countries require EAD for inbound international shipments Providing correct data in the correct format is required to guarantee the data can be used for customs & delivery. Intra EU Customs Union-flows are out of scope 2 2
Accurate Accurate Electronic Electronic Advance Advance Data Data will will ensure ensure: : Efficient and faster customs clearance and import process, which leads to improved customer experience. Avoiding delays of blocked parcels and penalty charges. Compliance with destination countries requirements for EAD. Your addressee can benefit from email and/or SMS delivery notifications/ delivery at location of choice (depends on destination post) 3 3
Mandatory Mandatory as as of of 01 01/ /01 01/ /2021 2021 for for all all NON NON EU EU shipments shipments Electronic Advance Data (EAD) is an industry-wide requirement in e-commerce for all items containing goods needing customs and/or security clearance that will be mandatory as of 1 January 2021 for all Non EU shipments We ask you to provide all Electronic Advance Data for your shipments as soon as possible This requirement applies to: bpack World Business bpack World Express Pro As of 01/02/2021, all fields will become mandatory fields in all our bpost tools and because of this goods without customs data won t be possible to create anymore 4 4
EAD Requirements ? (1/2) EAD Requirements ? (1/2) Data required Reasoning Basic info (Mandatory) Sender and Addressee (Name, address including origin and destinationcountry) This group of information allows faster processing, increased quality of delivery and better returns quality (as applicable). Customs info (Mandatory) This code classifies your goods. Receiving countries use it together with the country of origin of contents to decide: a) whether to permit entry, and, b) percentage of duties and taxes. Note: If HS Code is not included or incorrect, your item could be stopped, delayed or refused entry in customs. Trade Tariff (Harmonised System or HS) code and country of origin ofcontents Where to find: - URL NL - URL FR 5 5
EAD Requirements ? (2/2) EAD Requirements ? (2/2) Data Required Reasoning Customs info Required for security, processing and customs clearance purposes by the receiving country. Incorrect or incomplete data will lead to: Item details: description quantity weight value ofcontents Incorrect customs fees meaning your items could be charged tax at a higher rate. Delays and denied entry - if customs believe they could have been mis- declared or that there could be undeclared prohibited goods. Application of additional penalty processing costs Postage paid and insurance costs The S10 barcode item identifier, e.g. RG005471046BE, is used to reference the customs data for receiving postal authorities. If the S10 barcode is not provided, items could be charged, delayed or denied entry, as if you had not provided any customs information Note: For untracked items, customers will be require to provide an S10 barcode format UX XXX XXX XXX BE. Please contact your Business eSolutions Manager S10 13 character barcode item ID Additional product features Recipient telephone number and email Either email or telephone data is mandatory for EAD and is used to process and collect customs fees., It is useful for receiving posts and customs authorities, allowing them to contact the adressee if an item is held in customs or undeliverable due to addressing problems. Also, this information will enable provision of enhancements, such as automatic SMS or email notifications and delivery choices for the addressee, as more posts implement this type of solution. 6 6
CN23 CN23: New digital/ : New digital/electronic electronic version version Per shipment Category Value Sender s signature (to certifydeclaration) Date (goods/documents) Notes: All data needs to be submitted electronically Still, this CN23 label needs to be affixed on the outside of the parcel Per shipment Electronic completed version of CN23: Trade tariff(Harmonised System or HS)code Country of origin of goods Available as of 16/1 Contents - per item Description Quantity Weight Value 7 7
Technical Technical Readiness Readiness The following systems are ready to receive EAD: Shipping Manager: back-end, API LCI If you provide data by uploading files and need further information on the data format, please contact your shippingmanager@bpost.be 8 8
Announcement via Shipping Manager) webservices Announcement via Shipping Manager) webservices New fields: Example: 9 9
Announcement via Announcement via LCI Txt LCI Txt Start Start Index Index 1 1 End End Index Index 3 #Cha #Cha rs rs 3 Data Data Description Description Reference Reference Validation rule Validation rule START OF LINE Start of line to identify the existence of parcel contents. Tells how many number of items present in parcel Value of individual item present Description of item Weight of parcel item A02 Should be A02 4 4 9 6 NUMBER OF ITEMS 000001 Should be integer number New mandatory option New mandatory option D01912 amountPostagePaidByAddresse. D01912 : refers to field 10 10 22 13 VALUE OF ITEMS 0000000000011 Integer format, NO decimal ! Currency used is the one defined in option D01904 This is the amount paid by the sender (according to his contract) to ship this shipment via bpost. The currency of postage paid is always set to EUR . 23 23 52 30 ITEM DESCRIPTION ITEM DESCRIPTION Each parcel content must be declared as follows: Sample A020000010000000000011ITEM DESCRIPTION 00000000000101101 BE 53 53 68 16 ITEM NET WEIGHT 0000000000010110 Weight of parcel content in grams. Maximum value (30 kgs): 0000000000030000 If not provided then default value will be 9999. Code can be found on : - URL NL; - URL FR. 2 letters country code, it can be found on https://countrycode.org/ - 69 69 77 9 HS TARIFF CODE HS Tariff code 1 Where line items are distributed Where line items are distributed as follows as follows - -> > 78 78 79 2 ORIGIN OF GOODS Origin of goods BE Extra rules Extra rules Field weight in gram in column 761 must match with the sum of each parcel content weight: 53 68 16 ITEM NET WEIGHT Weight of parcel item 0000000000010110 Weight of parcel content in grams. Maximum value (30 kgs): 0000000000030000 Value of option D01903 (Value of the parcel in the currency of the sender) must match with the sum of each parcel content value 10 22 13 VALUE OF ITEMS Value of individual item present 0000000000011 Integer format, NO decimal ! Currency used is the one defined in option D01904 Example: 10 10
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