Wharton Printing Transition Overview
An organizational assessment of Wharton Printing was conducted, resulting in a transition to Wharton Computing. Changes include the closure of the Print Shop, shift of retail function, and new processes for ordering paper and stationery. Campus Copy will now support printing needs, offering cost-effective solutions. Academic departments affected by additional printing expenses will receive budget variances. Maximum Graphics will be the sole provider of stationery and business cards.
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Printing Transition BA Meeting September 13, 2018 1
Organizational Assessment A comprehensive organizational review of Wharton Printing was conducted over the last year by an independent third party. Content Management function (i.e. Study.net), the priority of Wharton printing since its inception, will continue in its current form. The group is being transitioned to Wharton Computing, whom they have worked closely with over the past years. There will be no change in the process of creating and distributing course materials for faculty and students. The retail function within Wharton Printing that sells Wharton apparel will be moved to Executive Education with a focus on their clientele. Online purchasing through Promoversity will continue to be available. The Penn Bookstore also carries Wharton apparel. The Print Shop will close as of October 1. We are currently working with Campus Copy and other vendors to support Wharton departments, faculty, staff, and students with their printing needs moving forward. Wharton departments will now have the freedom to seek the best price, quality, and service in the marketplace. Executive Education has shifted their substantial print business to Campus Copy. Campus Copy has signed a confidentiality agreement with Penn/Wharton to insure confidential info (tests, personal info) are secured properly. 2
Transition Issues Additional Printing Expense Academic related departments who incur printing expense that was previously incurred by Wharton Printing related to course materials will be allowed a budget variance and will have their current expense budget adjusted for FY20. Ordering Paper Departments who were ordering their paper through Wharton Printing can order directly from Penn s preferred provider Telrose/Office Depot. Paper can be ordered directly through the Telrose Penn Page. Ordering directly will result in savings, due to no Wharton printing markup. Stationery & Business Cards All Wharton departments will resume using Maximum Graphics as our sole source provider of stationery and business cards. MARCOM has provided them with our current logos, colors, and templates. They have created Wharton landing pages on their website for easy ordering. The pricing will be significantly less expensive than Wharton Printing prices. Standards for stationery can be found on the MARCOM Website. Deviations must be approved by Dean s Office. 3
Campus Copy Campus Copy Billing The least administratively intensive method will be to set up an annual PO with Campus Copy for your anticipated printing costs. Set up a house account with Campus Copy and be billed on a monthly basis for the monthly charges. Paying by Pro-Card should only be used in emergency cases. Submitting Orders to Campus Copy Campus Copy has an ordering portal where you enter your customer contact information (including PO#, Customer Account #) and order information (color, size, quantity, quality, due date, delivery info, & special instructions). The portal also allows for the upload of files to be printed. Link to Campus Copy Website Link to Campus Copy Order Form For jobs requiring special service, you can directly email Ron Shapiro at noronss@aol.com or call his cell phone at 215-416-6216. 4
Maximum Graphics List of Services Sole Source provider for University Stationery & Business Cards Brochures, Postcards, Invite Packages, Forms, Campus Maps Wharton will have our own landing page for ordering, with approved templates. Pricing (negotiated standard pricing) 500 business cards ($55.00) 56% less expensive than Wharton Printing 500 #10 Envelopes ($103) 36% less expensive than Wharton Printing 500 sheets Standard Letterhead ($102) 48% less expensive than Wharton Printing Contact Info Account Manager: Michael Kane - mkane@maximumgraphics.net Account Rep: Rita Tisdall - rtisdall@maximumgraphics.net Link to Penn Info Page Link to Website 5
Other Print Options University Copy Services, located in Houston Hall, has been in business for 40 years and can meet most printing needs in a timely manner. Contact person: Paulette Flagg customerservice@ucscopy.com Orders can be made through their Online Portal Fed Ex/ Kinkos, located at 3535 Market Street can meet most printing needs, with ability to print at offices across the country and globe. Contact person: William Munz bill.munz@fedex.com 267-625-8365 Orders can be made through their Online Portal Penn Purchasing has a Printing Services Website Site provides list of preferred providers by the following printing categories: Stationery Premium Printing Standard Printing Offset Web Printing Quick Print/On Demand/Digital Printing There are links to each preferred provider s website. 6
Thank You Wharton Printing Staff for Decades of Dedicated Service to the Wharton School 7
