Vote Center Supervisor Checklist
Taapsi Ramchandani
Setting up the vote center
9:30am
–
9:45am
Report to the Vote Center
Unlock supply boxes (keys are in
Supervisor Notebook)
Ensure vote center clerks log time in
timesheets
Call 555-333-1212 if a vote center clerk
doesn’t show up
Election Office: 555 – 123 - 4567
Vote center checklist
Use these checklists for instructions on
how to:
•
Set up the vote center
•
Open the vote center
•
Vote at the vote center
•
Shut down the vote center after last
voter leaves
•
Close the vote center – what to send
to Election Office
•
Close the vote center – how to leave
the space
Setting up the vote center
Unlock and open gray supply boxes
Debrief from previous day with clerks
Give registration clerk ENTRUST cards
Ensure clerks are logged in to SCORE
Before opening
Opening
9:50 am
Use iPad to email “Vote Center ready to
open” in subject line
Assign to clerks
Plug in voting booth lights
Turn on voting tablets
Set up outside ballot drop-off station
according to its setup list
Post outside signage
Prepare ballot boxes for voting
10:00 am
Open the doors
Announce “The Vote Center is now open!”
Voting
During the day: ongoing
Shutting down
5:30 pm
Announce, “The Vote Center will close in
30 minutes”
Conduct breaks / lunch for clerks
Check and tidy voting booths
Process and monitor election observers
During the day: as needed
Prepare and replace ballot boxes
Prepare ballot boxes for ballot security
team transport
Provide provisional ballots, process
challenges, assist voters
Complete
Incident Log
entries
Charge iPad
6:00 pm
Announce, “The Vote Center is now
closed”
Hand out
After Hours Voting Tickets
to all
voters in line
Use iPad to email Election Office either
“Vote Center closed” or with the number
of voters still in line
Shutting down
Delegate tasks to clerks:
Log off SCORE & network on laptops
Unplug voting booth lights
Turn off voting tablets
Verify & sign the
Seal Log
Close outside ballot drop-off station
Remove 100’ limit signs & store them
Clean up all work areas
Charge cell phones in last visible location (if
necessary)
Collect ENTRUST cards and place in
supervisor’s notebook
Check that clerks have done these tasks and
answer questions
Ensure clerks log their time before leaving
for the day
After last voter leaves
Closing - what to send to Election Office
After last voter leaves
Store in red canvas bag
Completed voter xxx
Completed forms and incident logs
Seal spoiled & surrendered ballot envelopes
Give red canvas bag and spoiled /
surrendered ballot envelopes to ballot
security team
Complete procedure and transfer ballot
boxes to ballot security team
Closing – how to leave the space
Check that all blank ballots and ballot
packets are in gray supply boxes
Store iPad in supply box
Lock supply boxes
If you emailed the office with number of
voters at 6pm, Email “last voter gone” and
“Vote Center closed”
Lock the Vote Center, if necessary
After last voter leaves
Setting up, opening, operating, and closing a vote center requires attention to detail and coordination from the supervisor. Tasks include unlocking supply boxes, ensuring clerks log time, setting up voting equipment, managing breaks, processing observers, and closing procedures. Detailed checklists are provided for each phase of the vote center operation. The supervisor plays a crucial role in ensuring a smooth and secure voting process.
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Presentation Transcript
Setting up the vote center Supervisor Taapsi Ramchandani 9:30am 9:45am Report to the Vote Center Unlock supply boxes (keys are in Supervisor Notebook) Ensure vote center clerks log time in timesheets Vote center checklist Use these checklists for instructions on how to: Set up the vote center Open the vote center Vote at the vote center Shut down the vote center after last voter leaves Close the vote center what to send to Election Office Close the vote center how to leave the space Call 555-333-1212 if a vote center clerk doesn t show up Election Office: 555 123 - 4567
Supervisor Opening Setting up the vote center Before opening 9:50 am Unlock and open gray supply boxes Use iPad to email Vote Center ready to open in subject line Debrief from previous day with clerks Give registration clerk ENTRUST cards Ensure clerks are logged in to SCORE 10:00 am Assign to clerks Open the doors Announce The Vote Center is now open! Plug in voting booth lights Turn on voting tablets Set up outside ballot drop-off station according to its setup list Post outside signage Prepare ballot boxes for voting Supervisor checklists page 2
Supervisor Shutting down Voting During the day: ongoing 5:30 pm Announce, The Vote Center will close in 30 minutes Conduct breaks / lunch for clerks Check and tidy voting booths Process and monitor election observers 6:00 pm During the day: as needed Announce, The Vote Center is now closed Prepare and replace ballot boxes Hand out After Hours Voting Tickets to all voters in line Use iPad to email Election Office either Vote Center closed or with the number of voters still in line Prepare ballot boxes for ballot security team transport Provide provisional ballots, process challenges, assist voters Complete Incident Log entries Charge iPad Supervisor checklists page 3
Supervisor Closing - what to send to Election Office Shutting down After last voter leaves After last voter leaves Delegate tasks to clerks: Store in red canvas bag Log off SCORE & network on laptops Completed voter xxx Seal spoiled & surrendered ballot envelopes Unplug voting booth lights Completed forms and incident logs Turn off voting tablets Verify & sign the Seal Log Give red canvas bag and spoiled / surrendered ballot envelopes to ballot security team Complete procedure and transfer ballot boxes to ballot security team Close outside ballot drop-off station Remove 100 limit signs & store them Clean up all work areas Charge cell phones in last visible location (if necessary) Collect ENTRUST cards and place in supervisor s notebook Check that clerks have done these tasks and answer questions Ensure clerks log their time before leaving for the day Supervisor checklists page 4
Supervisor Closing how to leave the space After last voter leaves Check that all blank ballots and ballot packets are in gray supply boxes Store iPad in supply box Lock supply boxes If you emailed the office with number of voters at 6pm, Email last voter gone and Vote Center closed Lock the Vote Center, if necessary Supervisor checklists page 5
