Vote Center Supervisor Checklist and Procedures
Detailed checklist and procedures for a Vote Center Supervisor led by Supervisor Taapsi Ramchandani. Covers setting up, opening, operating, and closing the vote center, including tasks such as unlocking supply boxes, handling clerks, announcing opening and closing, managing voting procedures, and transferring ballots securely. Includes images for visual guidance throughout the process.
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Presentation Transcript
Setting up the vote center Supervisor Taapsi Ramchandani 9:30am 9:45am Report to the Vote Center Unlock supply boxes (keys are in Supervisor Notebook) Ensure vote center clerks log time in timesheets Vote center checklist Use these checklists for instructions on how to: Set up the vote center Open the vote center Vote at the vote center Shut down the vote center after last voter leaves Close the vote center what to send to Election Office Close the vote center how to leave the space Call 555-333-1212 if a vote center clerk doesn t show up Election Office: 555 123 - 4567
Supervisor Opening Setting up the vote center Before opening 9:50 am Unlock and open gray supply boxes Use iPad to email Vote Center ready to open in subject line Debrief from previous day with clerks Give registration clerk ENTRUST cards Ensure clerks are logged in to SCORE 10:00 am Assign to clerks Open the doors Announce The Vote Center is now open! Plug in voting booth lights Turn on voting tablets Set up outside ballot drop-off station according to its setup list Post outside signage Prepare ballot boxes for voting Supervisor checklists page 3
Supervisor Shutting down Voting During the day: ongoing 5:30 pm Announce, The Vote Center will close in 30 minutes Conduct breaks / lunch for clerks Check and tidy voting booths Process and monitor election observers 6:00 pm During the day: as needed Announce, The Vote Center is now closed Hand out After Hours Voting Tickets to all voters in line Use iPad to email Election Office either Vote Center closed or with the number of voters still in line Prepare and replace ballot boxes Prepare ballot boxes for ballot security team transport Provide provisional ballots, process challenges, assist voters Complete Incident Log entries Charge iPad Supervisor checklists page 4
Supervisor Closing - what to send to Election Office Shutting down After last voter leaves After last voter leaves Delegate tasks to clerks: Store in red canvas bag Log off SCORE & network on laptops Completed voter xxx Seal spoiled & surrendered ballot envelopes Unplug voting booth lights Completed forms and incident logs Turn off voting tablets Verify & sign the Seal Log Give red canvas bag and spoiled / surrendered ballot envelopes to ballot security team Complete procedure and transfer ballot boxes to ballot security team Close outside ballot drop-off station Remove 100 limit signs & store them Clean up all work areas Charge cell phones in last visible location (if necessary) Collect ENTRUST cards and place in supervisor s notebook Check that clerks have done these tasks and answer questions Ensure clerks log their time before leaving for the day Supervisor checklists page 5
Supervisor Closing how to leave the space After last voter leaves Check that all blank ballots and ballot packets are in gray supply boxes Store iPad in supply box Lock supply boxes If you emailed the office with number of voters at 6pm, Email last voter gone and Vote Center closed Lock the Vote Center, if necessary Supervisor checklists page 6
