SEWP Government-Wide Acquisition Contract Overview
SEWP (Solutions for Enterprise-Wide Procurement) is a multi-award GWAC providing IT products and services to government agencies. It offers diverse products/services like computer hardware, software, AV equipment, networking solutions, and more. SEWP provides access to top industry providers and enables small businesses to participate. With a unique catalog request system and online quote tool, SEWP streamlines procurement processes for federal agencies.
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Federal Agency Strategic Support Team Federal Agency Strategic Support Team (FASST) (FASST) Delivery Order With Options (DOWO) Delivery Order With Options (DOWO) Government Government- -wide Strategic Solutions (GSS) wide Strategic Solutions (GSS) Agency Catalogs Agency Catalogs 09/29/2020
Government Government- -Wide Acquisition Contract (GWAC) Wide Acquisition Contract (GWAC) SEWP Contract Details OMB designated GWAC for IT Product and Services Best in Class (BIC) designation Based on Clinger-Cohen Act SEWP V began on May 1st, 2015 10 year contracts (5 year base contract with 5 year option. Each contract has a $20 Billion contract limit.) 07/09/2018
SEWP by the Numbers SEWP by the Numbers Multi-award Suite of Contracts 140+ Prime Contract Holders / 108+ Small Businesses / 5400+ OEMs Ability to set-aside to small businesses across all groups at the delivery order level Thousands of Providers Cisco, Apple, Dell, HP, IBM, NetApp, EMC, APC, VMware, Microsoft, Oracle, etc. Millions of Unique Products & Product Based Services ICT (INFORMATIONAND COMMUNICATION TECHNOLOGY), AUDIO/VISUAL PRODUCT SOLUTIONS, AND RELATED SERVICES 09/29/2020
What can be procured through What can be procured through SEWP? SEWP? In-Scope Categories Examples of In-Scope Products/Services Computer Hardware, Tablets Network Appliances: Routers, Modems, VOIP Storage Security Information Technology & Networking Software Virtualization and Cloud Computing XaaS (e.g. SaaS=Storage as a Service) Software & Cloud Mobility & Communications Telecommunication Devices and Services Scanners, Printers, Copiers, Shredders Associated Supplies and Accessories Sensors Health IT Supporting Technology A/V Equipment and Accessories TVs, Display Monitors, Projectors and Screens AV/Conferencing Maintenance / Warranty Site Planning / Installation / Cabling Product Based Training Product Based Engineering Services Services 09/29/2020
Product Solution Availability Product Solution Availability SEWP is Catalog by Request not Request by Catalog Not a traditional searchable catalog Not a traditional searchable catalog Quote Request Tool available online Quote Request Tool available online Quotes are verified against contract catalog Quotes are verified against contract catalog Items added to contract based on customer requests Items added to contract based on customer requests Contract Holder requests to add products are Contract Holder requests to add products are approved or denied daily approved or denied daily On On- -line contract database of record line contract database of record Dynamic Catalog Request for Information (RFI) Methods Market Research Tool (MRT) combines Search and Market Research Tool (MRT) combines Search and Dynamic Updates to create an RFI Dynamic Updates to create an RFI Quote Request Tool (QRT) Quote Request Tool (QRT) Contact Contract Holders Contact Contract Holders 09/29/2020
SEWP Pricing SEWP Pricing Fair and reasonable product pricing determined at the contract level o Labor Price reasonableness determined by initiator o Contractually required to be equal to or lower than GSA schedule prices o Pricing can be negotiated Purchases can be consolidated to maximize price discounts Internal competition results in line item discounts Fee included in product price 09/29/2020
Reporting Available on SEWP Reporting Available on SEWP Reporting availability Reporting at agency level to review purchase history via the SEWP contracts Reporting at product classification level Reporting on adherence to government initiatives Information provided during RFQ process Contract Holder Information Performance concerns Business size designation Product Information Government initiatives (e.g. Energy Star, EPEAT, TAA) Agency specific approval (option to provide pre-approved product list) Strategic Sourcing options Supply Chain information 09/29/2020
Agency Report Example Agency Report Example 09/29/2020
Strategic Recurring Acquisitions Strategic Recurring Acquisitions Delivery Order with Options (DOWO) SEWP has the ability to be used for Delivery Orders with Options (DOWOs) and along with the Fair Opportunity procedures in FAR Part 16.505(b), some of the functionality related to Blanket Purchase Agreements (BPAs) can be applied to the SEWP process. Government-wide Strategic Solutions (GSS) Established at the direction of the Office of Management and Budget (OMB) to develop a framework and strategy to reduce costs and increase value through the application of strategic sourcing principles. Agency Catalogs A dedicated and pre-competed ordering vehicle, populated with the products and/or services, as defined within an Agency s requirements documentation and as available for procurement through the SEWP V contracts. 09/29/2020
When To Create A When To Create A Delivery Order with Options (DOWO) Delivery Order with Options (DOWO) Predictable/Set Requirements and Procurement Ordering Cycle Predictable volume of products/solutions required for the bulk of the delivery order Set Terms and Conditions Set Option Years Ability to quote optional line items but bulk of the requirement should be defined Issuing Agencies shall include the appropriate FAR Clause(s) for Options at the delivery order level as appropriate 09/29/2020
Federal Strategic Sourcing Initiatives Federal Strategic Sourcing Initiatives Objectives: Manage multiple agency contract vehicles Manage 80% of federal IT spend Reduce costs & increase value Government-wide Strategic Solutions (GSS) Establish standard DTLT configurations across agencies Compare & determine common Terms & Conditions across contracts Develop best practices for managing IT spend using strategic sourcing principles 09/29/2020
When To Create An When To Create An Agency Catalog Agency Catalog Known Set of Specifications / Requirements Requirements may be added later Additional requirements are within the initial scope Substantive change rule is considered Unpredictable Procurement Ordering Cycle Unpredictable volume and/or funding of products/solutions Standard technology updates Speed and simplicity of ordering process Multiple ordering locations Ability to quote base and optional line items but bulk of the catalog should be defined 09/29/2020
Agency Catalogs Agency Catalogs Establish unique Contract Line Items Numbers (CLINs) and pricing for products and services based off of the NASA SEWP Catalog/Database of Record Provides the ability to procure products / services (e.g., new software licenses perpetual, maintenance, renewal maintenance for existing licenses, etc .) from specific Contract Holder(s) through usage of an e-commerce style interface NASA SEWP Technology Refreshment (TR) process cited in the basic contracts shall be followed in addition to any Issuing Agency TR process cited in the solicitation Prices shall be in effect during the duration of the period of performance but may be discounted and negotiated on a per order basis 09/29/2020
Agency Catalogs [cont.] Agency Catalogs [cont.] The Agency catalog tool displays CLIN, pricing, technical specifications, terms and conditions, etc. Catalog orders o Customers can utilize their Government Purchase Card (GPC) o Download information to create a delivery order o Submit a catalog-based RFQ RFQ is recommended for complex, large volume, and/or high priced orders Terms and conditions in the basic SEWP V contracts are included in each delivery order Any Issuing Agency Catalog level terms and conditions apply to each purchase order 09/29/2020
Key Points for Agency Catalogs Key Points for Agency Catalogs Exclusion of Contract Holders Recommend on-ramp at least at annual renewal time, if feasible based on the requirement itself Competition at the delivery order level orders exceeding the Simplified Acquisition Threshold (SAT) of $250K shall be competed within multiple award catalogs Request for Updated Quote Functionality to address different options or additional products are required; additional competition; or for any other reason the CO determines an RFQ is required 09/29/2020
Key Points for Agency Catalogs Key Points for Agency Catalogs [cont.] [cont.] Multiple vs. Single Award Catalogs shall award Multiple Awards unless as in the case of Software/EULAs, single award appropriate Strategic Sourcing/Initiatives language contained in basic SEWP V contracts Basic Contract Modification - SEWP V contracts modified addressing fair opportunity Price List Contract Line Item Number (CLIN) file provided indicating savings utilizing Agency Catalog as compared to SEWP Catalog 09/29/2020
Establishing an Agency Catalog Establishing an Agency Catalog 5. Send an email to help@sewp.nasa.gov (with the list of products for the catalog, the selected Contract Holders and their quotes) SEWP will build the catalog structure in our database and notify the selected Contract Holders. Contract Holders will submit technology refreshes (TRs) to populate the catalog CLINs. Once the catalog is populated, SEWP will notify you that the catalog is operational for usage. 1. Define your technical requirements. 2. Use the SEWP Quote Request Tool (QRT) to create a Request for Agency Catalog (RFAC). 6. 3. Use the QRT to evaluate the quotes/responses received from the Contract Holders. 7. 4. Select the Contract Holders that you would like to participate in the catalog. 8. 09/29/2020
Agency Catalog Example Agency Catalog Example 09/29/2020
Agency Strategic Initiatives Agency Strategic Initiatives Agency Web Pages Agency Guidance, Processes and Policy Agency specific Terms and Conditions (Ts and Cs), etc. - Future enhancement: Automatically include Agency Ts and Cs with RFQs Points of Contacts Agency Reports Providing high level reporting for agencies to assist with acquisition planning Provide feedback to customers on Contract Holders performance and business information New info on TAA EPEAT and Energy Star status 09/29/2020
Agency Strategic Initiatives [cont.] Agency Strategic Initiatives [cont.] Agency Catalogs Contract-level items and pricing in support of Agency requirements Strategically sourced items Click to Order functionality or consolidated options 09/29/2020
