SEWP Program at a Glance
The Solutions for Enterprise-Wide Procurement (SEWP) program is a multi-award suite of Government-Wide Acquisition Contracts utilized by every government agency for IT and AV solutions. With over 140 contract holders, 100 small businesses, and an annual obligated value exceeding $12.2 billion, SEWP plays a vital role in government acquisitions. The NASA SEWP Program Management Office serves as a key intermediary between government agencies and industry, managing contracts, mediating actions, and providing support throughout the acquisition process.
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Presentation Transcript
SEWP VI Industry Day October 18, 2023
Agenda Welcome by George Nicol, SEWP Deputy Program Director Past, Present, Future: Brief Overview of SEWP Evolutions by Joanne Woytek, SEWP Program Director SEWP VI Solicitation Highlights by Andrea Ross, SEWP Procurement Team Lead and Senior Contracting Officer Questions and Answers by Joanne Woytek & Andrea Ross
Past, Present, Future: Brief Overview of SEWP Evolutions
Multi-award suite of Government-Wide Acquisition Contracts What is SEWP? 140+ Contract Holders / 100+ Small Businesses 9700+ OEMs (Providers) Annual Obligated Value Over $12.2B (FY23) Utilized by every Government Agency Contract Vehicle for ITC/AV (Information Technology, Communications and Audio/Visual Solutions) Program Management Office (PMO) to provide support and information throughout the Acquisition Process
SEWP PMO Customer Role The NASA SEWP Program Management Office performs many roles in support of Government Acquisition staff: Manage SEWP contracts. Mediate actions between Government and Industry. Facilitate the Acquisition process. Recommend best approaches to Acquisition issues. Inform the Government customer on both overall Contract use and specific policy-related aspects of their acquisition. As a central Program for decentralized Government Acquisition, SEWP is an information channel between Industry and Government and between Agency decision-makers and their Acquisition teams.
The NASA SEWP Program Management Office performs many roles in support of Industry: SEWP PMO Industry Role Oversee and monitor Contract Holder Relations. Mediate actions between Government and Industry. Support, track, and verify supply chain relationships. Expedite addition of current and emerging technology, based on customer requirements. Monitor and inform on Acquisition policies and best practices. Manage Industry interaction in support of all Federal Agencies.
SEWP I- (Feb 1993- Feb 1997) $800M - 4 year period of performance Awarded to 8 companies SEWP II- (Nov 1996- July 2001) $ 1.8B - 4.5 year period of performance Awarded to 16 companies PAST SEWP III- (July 2001- Sept 2007) $5 B 6 year period of performance Awarded to 16 companies SEWP IV- ( May 2007- April 2015) $ 19.1B 8 year period of performance Awarded to 40 companies
PRESENT SEWP V (May 2015- April 2025) 5 Year Base 5 Year Option Period Renewed in 2020. 147 Contract Holders $ 62.8B (to date)
What can be procured through SEWP V? SEWP IS A SOLUTIONS CONTRACT Technical Technical Areas Areas Examples Examples Information Technology & Networking Computer Hardware, Tablets Network Appliances: Routers, Modems, VOIP Storage Security Software & Cloud Software Virtualization and Cloud Computing XaaS (e.g. SaaS=Storage as a Service) Mobility & Communications Telecommunication Devices and Monthly Service Supporting Technology Scanners, Printers, Copiers, Shredders Associated Supplies and Accessories Sensors Health IT AV/Conferencing A/V Equipment and Accessories TVs, Display Monitors, Projectors and Screens Services Maintenance / Warranty Site Planning / Installation Product-Based Training Product-Based Engineering Services
Solutions Availability DYNAMIC CATALOG Catalog by Request not Request by Catalog. Providers and solutions added daily. Primarily based on Customer requirements. Thousands of providers (Original Manufacturers and Service Providers). Millions of Unique Products & Services. Quotes verified against contract catalog for pricing and availability. STATIC STRATEGIC MARKETPLACE Contract-level line items and pricing in support of Agency requirements. Strategically sourced. Click to Order functionality or consolidated bundling options.
SEWP Growth COMMITTED FUNDING/YEAR $14.0 $12.3 $12.0 $10.5 $10.0 $9.2 $8.0 $6.7 $5.3 $6.0 $4.5 $4.0 $2.0 $- FY '18 FY '19 FY '20 FY '21 FY '22 FY '23
Typical SEWP Requirements Process Contract Holders prepare proposal with assistance of business partners and providers. Issuing Agency selects a socio-economic group or all (Fair Opportunity). Issuing Agency submits solicitation using the SEWP Tool Set. Selected Contract Holders access solicitation documentation. The average time that the solicitation document is on the street is five business days. Contract Holders add solution set to their SEWP Contract via the Technology Refresh process. Contract Holder submits Quote and supporting information through the SEWP Tool Set. Average number of quotes = 5.
What makes SEWP Hot? Solutions added; orders processed; and all inquiries responded to within 1 business day! SPEED Gold standard. Customer Service is the central focus of the SEWP staff. CUSTOMER SERVICE Prices are consistently low due to contract structure and internal competition. COMPETITIVE PRICES Agency-specific marketplaces; Customizable reports; STAR Team (Agency focused consultation). ENTERPRISE-WIDE SUPPORT Information flow to Government and Industry throughout the acquisition and fulfillment process. TRACKING & COMMUNICATION SUPPLY CHAIN RISK MANAGEMENT Processes in place to reduce risk and support policy-based decisions.
FUTURE SEWP V to VI Evolution: SEWP V was only firm fixed price orders SEWP V services limited to product based Classification was not standardized Services within scope at the order level New in SEWP VI Multiple contract types at the order level (Firm Fixed Price, Time & Material, Labor Hour, Fixed Price Award Fee, Fixed Price Incentive Fee) Services and Professional Services at the Master Contract level Two new service categories added Scope of Category A expanded and clarified Utilization of UNSPSC for classification
SEWP V-VI Considerations SEWP evolves in scope through each iteration based on Government Customer needs and Industry trends. 1 SEWP tracks and supports current policy and other Government focus areas. 2 SEWP values its reputation as a supporter of small businesses. 3
SEWP VI Categories SEWP VI CONSISTS OF THREE SEPARATE CATEGORIES CATEGORY: A CATEGORY: B CATEGORY: C ITC/AV (Information Technology, Communications and Audio Visual) Solutions Enterprise-wide ITC/AV Service Solutions ITC/AV Program Level Services Group B1 Unrestricted Group C1 Small Business Set Aside Group A1 Unrestricted Group B2 Small Business Set Aside Group C2 Reserved Group A2 Small Business Set Aside
Category A Scope Broad suite of ITC/AV solutions: i.e. technology in which there is an intertwining of products, such as a laptop, and services, such as maintenance and installation, and engineering services. Technology area includes specific mandatory technology that must be supplied; offerings should not be limited to those specific mandatory areas. Full breadth and depth of ITC/AV technology and solutions range of technology and therefore all similar and related technologies are within scope of this Category.
Category B Scope Provides Federal Agencies with customized Enterprise-Wide Strategic Solutions for improvement and enhancement of Agency ITC/AV infrastructure. The provided list of representative service areas is not meant to be all-inclusive, but are indications of types of in-scope services-based solutions. Other services which adhere to the definition of ITC/AV services and encapsulate an enterprise-wide solution, are within scope and may be provided to meet an agency s particular mission needs.
Category C Scope Provides Federal agencies with customized Solutions at a Mission/Program level for improvement and enhancement of Agency ITC/AV infrastructure. The provided list of representative service areas is not meant to be all-inclusive, but are indications of types of in-scope IT Professional services-based solutions. Other services which adhere to the definition of ITC/AV services and encapsulate an mission/ program solution, are within scope and may be provided to meet an agency s particular mission needs.
Mandatory level of relevant experience Category B Large Business: 4 REPs (from 4 of 10 Mandatory areas) $30M minimum Small Business: 3 REPs (from 3 of 10 Mandatory areas) $5M minimum Category C Small Business: 3 REPs (from 3 of 10 Mandatory areas) $2M minimum HUBZone, SDVOSB, EDWOSB: 2 REPs (from 2 of 10 Mandatory areas) $2M minimum Relevant Experience Projects (REP)
Proposal reviewed to ensure mandatory requirements are met Relevant Experience Projects (REP) (Continued) No evaluation beyond meeting the mandatory requirement Past performance is not evaluated on REPs (Past Performance is separate from Relevant Experience)
ISO 9001 and CMMI Certification All Categories: The Offeror must provide at the time of proposal submission a third-party compliance verification with the ISO 9001 standard via a current ISO 9001:2008 or 9001:2015 Certification. The ISO 9001 certification of the manufacturer whose products the company represents does not meet the proposal submission requirement.
ISO 9001 and CMMI Certification (Continued) For Small Businesses Only: Proof that the ISO 9001:2015 or CMMI certification is in process at the time of proposal submission is acceptable. Certification must be obtained within 12 months of contract award. Failure to provide proof within 12 months will result in the contractor being off ramped from SEWP. While obtaining the certification the offeror will not be able to compete on requirements needing a certification. If the Contractor has existing orders but fails to obtain the necessary certification that was in process at the time of award, the contractor will be placed in Dormant status to complete the performance of any existing orders prior to being off ramped.
Typos and Corrections Information Technology, Communication and Audio- Visual solutions RATHER THAN Information Communication Technology and Audio- Visual Part III, Section 3.7.2(a)(12) has a reference to (a)(13) that should reflect (a)(12) referring to the content representative areas.
Solicitation Highlights: To Obtain an Award as a Qualifying Offeror 1st- Pass Mandatory Relevant Experience requirement with a current ISO 9001:2008 or 9001:2015 Certification of Conformity/Conformance or for small businesses show that the necessary certification is in process; and 2nd- Have an overall Neutral, Moderate, High, or Very High Level of confidence past performance rating; and 3rd-Have overall High confidence in Mission Suitability: High Confidence in both subfactors- Management Approach and Technical Approach; and 4th- Be classified as a responsible source IAW FAR 9.104.
Solicitation Highlights SEWP VI is not evaluating price. Proposals that duplicates or a replica of another proposal will result in the identified proposals being removed from competition. There will be NO DISCUSSIONS. The Final RFP takes precedence over any announcements made today or answers posted in response to the QA of the DRAFT RFP. All Questions need to be submitted via the SEWP RFP Tool. Any offeror submitting a question via email will be directed to resubmit it in the tool. No need to send an email inquiring about the status of questions as all questions will be published via the tool with the final answers posted to SAM.gov under the draft solicitation.
Reverse Industry Days held East Coast: Nov 2022. West Coast: Feb 2023. SEWP VI Timeline April 2023: Request for Information posted. September 2023: Draft RFP posted On-line Comment Tool open through October 23, 2023. Comments responded to on a continuous basis. All questions/comments must be submitted through this process. 800 registrants / over 100 comments as of 10/1/23. October 18, 2023: Industry Day Two sessions. Recordings will be available. 2024: RFP Before the end of Winter May 1, 2025: Award
Comments and Process Notes SEWP Comment Tool (https://www.sewp.nasa.gov/sewpvi/) is live and active. Please register to review and post comments. Login and please review posted comments and responses first, before submitting a comment. Please post comments/questions tied to the Draft RFP section. The Government will respond to all posted comments. The Open Comment period ends Oct 23, 2023.
