Advancing Government through Acquisition Innovation Initiatives
This content highlights various initiatives and efforts aimed at advancing government functions through innovative acquisition practices. The focus is on strengthening the partnership between the government and industry to create new value for the customer, improving outcomes, and effectively utilizing taxpayer dollars. The President's Management Agenda plays a crucial role in modernizing government operations and aligning agencies with their mission. The adoption of innovative acquisition practices and collaboration with industry experts are key pillars in boosting performance and achieving agency goals.
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Acquisition Innovation Initiative To Support the President s Management Agenda Strengthening the Partnership Between Government and Industry to Create New Value for the Customer Advancing Government through Collaboration, Education and Action 1
Presidents Management Agenda Lays out long-term vision for modernizing Government to improve ability to deliver mission, outcomes, provide excellent service, and effectively steward taxpayer dollars https://www.performance.gov/PMA/ Creates goals to help agencies realign workforce to mission Recognizes nexus between an innovative acquisition system and effective mission outcomes Advancing Government through Collaboration, Education and Action 2
Acquisition Innovation by the Numbers 30 Agency-Designated Acquisition Innovation Advocates (AIAs) 60 Trained Contracting Officers in Delivering Digital Services 7 Public Engagements with AIAs and ACT-IAC Central Repository with 100+ practices, stories, samples and guides https://hallways.cap.gsa.gov/app/#/gateway/acquisition-innovation-0 1 Advancing Government through Collaboration, Education and Action 3
Acquisition Innovation Accelerators Expertise AIAs & Labs Innovation Resource Organizations USDS, TTS, NTIS, DIUX Tools Acquisition Innovation Hub VIDEOS PODCASTS USE CASES SHORT STORIES OPEN OPPORTUNITIES #myFedStory 2018: https://www.youtube.com/watch?v=HTPC9reiDoo Advancing Government through Collaboration, Education and Action 4
WHAT YOU DO IS RELEVANT WHAT WE DO TOGETHER MATTERS Advancing Government through Collaboration, Education and Action 5
Accelerating Acquisition Innovation to Boost PMA Progress ACT-IAC Lead Sponsor Tim Cooke, Institute for Innovation Lesley Field, OFPP Problem, Approaches & Outcome Problem: How do we spur adoption of innovative acquisition practices to accelerate IT Modernization & Improve Management of Major Acquisitions Approaches: #1. Problem focus#2. Process focus #3. Authority & resource focus #4. Organizational characteristic focus Outcomes: Effective adoption of acquisition innovations to accelerate PMA CAP Goals 1 & 11 in support of agency missions and Administration IT initiatives Diffusion of knowledge about existing and emerging innovative acquisition resources, authorities, & buying organizations in support of CAP goals 1 & 11 Advancing Government through Collaboration, Education and Action 6
#1. Problem Focus Audience for Project Outcomes Timeline for Outcomes Agency CPE/PEO/Program organizations Agency CMO organizations or equivalent CAO and CIO Councils OMB Management Initial results October 2018 Extended plans for continued work in October Vision: Develop and/or document solutions for pressing acquisition challenges General approach & possible deliverables: Provide input to ongoing innovation projects (e.g., new hire introduction to acquisition innovation) and/or identify challenge areas (buying cloud services, IT as a service offerings or enabling other IT Modernization initiatives from the IT Modernization Report, agency IT priorities, and Administration IT priorities. Videos, use cases, & stories for the Acquisition Innovation Hub in support of PMA CAP Goals 1 & 11 to enhance mission effectiveness. Advancing Government through Collaboration, Education and Action 7
Problem Focus Project Ideas Introduction to Acquisition Innovation Champions: Joanie Newhart & Mathew Blum, OFPP New acquisition hires currently learn acquisition largely through a rules-based approach. If a new employee orientation course were developed to help employees learn the innovative side of contracting, what principles & techniques would you want them to learn first? What government and industry role models might make good speakers to inspire? Requirement development for the 21st Century Champion: Eliana Zavala, OFPP Agencies have developed a variety of acquisition planning tools. For example, GSA s Professional Services Team has modernized the approach to preparing performance-based requirements with a Performance Based Acquisition Utilization Tool. How might we go about enhancing requirements development tools with industry usability testing and feedback? Advancing Government through Collaboration, Education and Action 8
#2. Process Focus Audience for Project Outcomes CPE/PEO/Program organizations CAO and CIO Councils OMB/OFPP CMO organizations or equivalent Timeline for Outcomes Initial results October 2018 ACT-IAC ELC session Extended plans for continued work in October Vision: Document Key Practices successfully used to improve acquisition responsiveness & reduce costs for contracting parties General approach & possible deliverables: Leads with supporting small teams of volunteers for each identified innovative process, including videos and demonstrations with DHS. Workbook or Playbook of how-to and activities to innovate in support of PMA CAP Goals 1 & 11 to enhance mission effectiveness Advancing Government through Collaboration, Education and Action 9
Process Focus Project Ideas Micro consulting services Champion: Mark Junda, VA VA is taking strategic advantage of the recent increase in the micro-purchase threshold to modernize government technology using micro-consulting and modular procurement techniques, including the development of an API gateway. Feedback is sought to determine how VA and other interested agencies might engage with industry more seamlessly. https://soundcloud.com/publicimpactpodcast/modernizing-govtech-through- microconsulting-services/?latest Boot camp workbook Champions: Eric Cho & Trevor Wagner, DHS DHS has developed a one-day immersive training into the tools, techniques, and mindset needed to innovate their procurement process to better support the DHS mission. The course is an opportunity to learn proven techniques and obtain useful sample documents to reduce the burden and improve the outcomes of your procurements, champion innovative ideas and smart risk-taking, and overcome fear and cultural resistance of innovation. DHS is interested in how this approach might be shared/used by industry. Advancing Government through Collaboration, Education and Action 10
#3. Authority & Resource Focus Audience for Project Outcomes Timeline for Outcomes CPE/PEO/Program organizations CAO and CIO Councils Initial results October 2018 ACT-IAC ELC session Continued work in October Vision: Create a catalog of innovation authorities & resource organizations that can help agencies use them General approach & possible deliverables: Project Leader, several researchers, analysts to identify, describe and publish information on acquisition innovation authorities (FAR-based, joint venture, challenges & prizes, OTAs, commercial solution openings) and organizations (such as USDS, NTIS, TTS, DIUX, X-Werx, Hacking4X) that can help agencies take advantage of these authorities. Focus on IT Modernization for mission effectiveness. Publish results on the Acquisition Innovation Hub. This initiative could lead to event-based focus groups involving these kinds of organizations Advancing Government through Collaboration, Education and Action 11
Authority & Resources Project Ideas FAR based Flexibilities Champion: Eliana Zavala, OFPP OFPP and the agency AIAs have highlighted a range of FAR-based authorities that are helping agencies and vendors get to contract more efficiently and produce better results. We are interested in exploring how the Innovation Hub might be used to improve communication between government and industry on the use of these tools. Non-FAR based flexibilities: Joint Ventures Champions: Avi Bender & Greg Capella, NTIS NTIS has developed an expertise in the use of joint venture authority to help bring the government and industry together to rapidly tackle key data service challenges using non- FAR based processes. NTIS is interested in improving awareness and understanding of this authority so it can be more effectively leveraged in meeting mission needs. Advancing Government through Collaboration, Education and Action 12
Techniques to Improve Acquisition Responsiveness Proposal Evaluation & Award Purchase Request & Solicitation Acquisition Planning Oral Proposals & Presentations Leverage Best-in-Class Contracts Industry Liaisons & Reverse Industry Days & Strategic Conversation Days Thorough Offeror Debriefings Scenarios in Solicitations Same Day Challenges & Evaluations Digital Services Trained Contracting Officers & AIAs Include Government Estimated Price Non-monetary incentives (e.g., award term) Agile Methodology Two-Phase Acquisitions &/or Proposal Page Limits TechFAR & Professional Services Hubs Simplified Best Value Analysis Simplified Procedures for Commercial Item Buys Advisory Down-Select Facilitated Requirements Development Workshops & Structured Peer Reviews Human Centered Design Evaluations Prototypes 8(a) Digital Initiative Other Transactions Challenge-based & share-in- savings contracts May be particularly helpful for IT Services R&D/Emerging Technologies General Advancing Government through Collaboration, Education and Action 13
Innovation Starts with a Conversation: Essential for Design Thinking to Develop the Problem Statement NTIS Joint Venture Partners* Hypatia Project LLC i3solutions, Inc. IBM ICF Incorporated, LLC Intel Federal LLC Maalka Onu Technology, Inc. Palantir Technologies Inc Poplicus d/b/a Govini Regents of the University of Minnesota Socrata Splice Machine, Inc. SRI The Board of Trustees of the University of Illinois The Leland Stanford Junior University Uncharted Software Inc. 1901 Group, LLC Arcadia Data, Inc ASET Partners Corporation Bayes Impact Berico Technologies, LLC Booz Allen Hamilton, Inc. Cherokee Nation Technology Solutions, LLC Civis Analytics, Inc. data.world Deloitte Consulting LLP Dun & Bradstreet EBO, Inc. Enterprise Services LLC Environmental Systems Research Institute, Inc. Excella Consulting, Inc. * Each Partner has many subs that include highly specialized Data skills Advancing Government through Collaboration, Education and Action 14
Summary NTIS JVP Authority Advantages for Federal Agencies Results Driven Streamlined Acquisition Model Address Federal Priorities: Reach goals within PMA or your Department s strategic objectives Statutory Authority: Utilize and benefit from NTIS s Joint Venture Authority (15 USC 3704b) OMB: Follow Office of Federal Procurement Policy guidance to leverage NTIS s authority Innovative Resource Access Leverage technologies: Hyper Ledger, AI, Machine Learning, Cyber Threat Intelligence, etc. Streamlined Paperwork Access Talent: Pre-vetted data science partners across industry, universities and non-profits Paperwork-Lite: Simplify your agency s innovation by using NTIS s standardized agreements Proposals: Review proposals in < 90 days (via merit-based, no-protest process) Not FAR: Remain within scope by working together with partner RFI & RFP are not necessary Optimized Innovation Model Flexibility: Preserve flexibility to end agreement, if necessary, within a short window Real Conversations: Minimize risks by speaking with experts upfront via a straightforward Q&A conversation Agile Process: Participate in an agile process to develop a concept of operations, proof-of-concept, or prototype Advancing Government through Collaboration, Education and Action 15
When is it Appropriate to use the NTIS JV Authority*? It is appropriate to use the NTIS JV Authority When agencies need quick and agile capacity to SCALE (skills, tools, supporting infrastructure) to meet critical mission data priorities When an early conversation is needed with NTIS and the private sector to define the problem statement (not the solution)- very early phases of the opportunity lifecycle (instead of an RFI) R&D, use of emerging technologies, and prototype development When immediate access is needed to innovations, research, and new ventures in predictive analytics, machine learning, Blockchain, artificial intelligence.. When partnership is more appropriate to deliver business outcome than getting locked into a contract It is not appropriate to use the JV Authority To acquire commodity products or services more appropriate under the FAR When the requirements are well understood and can be specified within an RFP For services available through GSA Schedules, Small business set asides etc. For O&M * Requires case by case review Advancing Government through Collaboration, Education and Action 16
#4. Organizational Characteristic Focus Audience for Project Outcomes Timeline for Outcomes CPE/PEO/Program organizations CAO and CIO Councils Initial results October 2018 ACT-IAC ELC session Continued work in October Vision: ACT-IAC members identify and profile innovative federal buying organizations General approach & possible deliverables: Project Leader, several researchers with acquisition backgrounds survey, describe and publish information regarding innovation friendly buying organizations to showcase characteristics of successful organizations. Focus on organizations pursuing IT Modernization initiatives. If initial effort is successful, could become basis for future award/recognition program Advancing Government through Collaboration, Education and Action 17
Next Steps FOCUS AREA PROJECT IDEAS Introduction to Acquisition Innovation Requirements Development for the 21st Century Micro consulting services Boot camp workbook PROBLEM PROCESS Dynamic catalog of FAR and non-FAR based flexibilities AUTHORITY & RESOURCES Profile of innovation friendly buying organizations ORGANIZATION CHARACTERISTICS Advancing Government through Collaboration, Education and Action 18
OFPP CONTACTS Mathew Blum, Associate Administrator mblum@omb.oep.gov Eliana Zavala, Lead Acquisition Innovation Advocate ezavala@omb.eop.gov Advancing Government through Collaboration, Education and Action 19
