Solutions for Enterprise-Wide Procurement (SEWP) Overview
SEWP is a multi-award suite of contracts utilized by federal agencies and approved contractors for procuring a wide range of IT and communication technology products and services. It offers a dynamic catalog, diverse product/service availability, and the flexibility to create agency-specific catalogs based on requirements.
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Solutions for Enterprise Wide Procurement (SEWP) Last Updated-11/29/2022-OSB
Agenda Agenda I. I. SEWP Overview SEWP Overview II. II. Website Overview Website Overview III. III. Conclusion Conclusion 2
What is SEWP? What is SEWP? Multi-award suite of contracts 140+ Contract Holders 108 Small Businesses Government-Wide Acquisition Contract (GWAC) Authorized by OMB Open to All Federal Agencies and Approved Contractors Utilized by every Federal Agency Contract Vehicle for Information and Communication Technology (ICT) and Audio/Visual Solutions Program Management Office (PMO) to provide support and information throughout the Acquisition Process 3
What can be procured through SEWP? What can be procured through SEWP? In-Scope Categories Examples of In-Scope Products & Services Computer Hardware, Tablets Network Appliances: Routers, Modems, VOIP Storage Security Information Technology & Networking Software Virtualization and Cloud Computing XaaS (e.g. SaaS=Storage as a Service) Software & Cloud Mobility & Communications Telecommunication Devices and Services Scanners, Printers, Copiers, Shredders Associated Supplies and Accessories Sensors Health IT Supporting Technology A/V Equipment and Accessories TVs, Display Monitors, Projectors and Screens AV/Conferencing Maintenance / Warranty Site Planning / Installation / Cabling Product Based Training Product Based Engineering Services Services 4
Product/Service Availability Product/Service Availability Dynamic Catalog Catalog by Request not Request by Catalog Providers and products and services added daily Primarily based on Customer requirements Thousands of providers (Original Manufacturers and Service Providers) Millions of Unique Products & Services Quotes verified against contract catalog for pricing and availability Static Catalog Contract-level items and pricing in support of Agency requirements Strategically sourced items Click to Order functionality or consolidated bundling options 5
When To Create An When To Create An Agency Catalog Agency Catalog Known set of specifications / requirements Requirements may be added later Additional requirements are within the initial scope Substantive change rule is considered Unpredictable procurement ordering cycle Unpredictable volume and/or funding of products/solutions Standard technology updates Speed and simplicity of ordering process Multiple ordering locations Ability to quote base and optional line items but bulk of the catalog should be defined 6
FAR 16.505(b) FAR 16.505(b) Pre-award activities/verification Performed at basic contract level e.g. business size and financial responsibility determinations, etc. Provide Fair Opportunity to a full category or any available set-aside Does not apply to orders under the micro-purchase limit. Process for Fair Opportunity (per FAR) is at CO s Discretion SEWP Quote Request Tool is the only RECOMMENDED method Best Value determination Brand Name and Sole Source Brand Name: Posting in the RFQ of a Justification is required for orders over $30,000 Sole Source: Exceptions and procedures in FAR 16.505 7
SEWP Contract Structure Overall All SEWP Contracts have same scope Group A must be solicited separately from the other Groups Group A NAICS Code 334111 Available set-asides: WOSB EDWOSB Small Business Groups B/C/D NAICS Code 541519 Available set-asides: HUBZone SDVOSB WOSB EDWOSB Small Business 8
SEWP Pricing SEWP Pricing Fair and reasonable product pricing determined at the contract level o Labor Price reasonableness determined by initiator o Contractually required to be equal to or lower than GSA schedule prices o Pricing can be negotiated Purchases can be consolidated to maximize price discounts Internal competition results in line item discounts Fee included in product price
Procurement Lifecycle Procurement Lifecycle Pre-Order Support Assistance on SEWP Processes Website / Tool walk-throughs Review of requirements Recommendations for best approach Quote Request Tool Submission of Request for Information (RFI)/Market Research (MRR) and Request for Quotes (RFQs) Question and Answer functionality Online access to all Quotes and Verification files Management of Requests: mods, extensions, updates, etc. 10
Procurement Lifecycle Procurement Lifecycle Order Processing All paperwork (Delivery Orders and Modifications) must be sent to SEWP Program Management Office (PMO) via sewporders@sewp.nasa.gov Receipt of all paperwork is acknowledged via e-mail Orders are verified by PMO All ordered items are on Contract All pricing is at or below the contract price Verified Orders forwarded to Contract Holder Order processing completed within a few hours of receipt of order Procurement personnel are notified when the order is forwarded to the Contract holder 11
Procurement Lifecycle Procurement Lifecycle Post-Order Support Order Status Tool View status of all past orders Obtain copies of all past orders and related RFQs Request order status updates Assistance with problem resolution Copy help@sewp.nasa.gov on any issues / questions submitted to Industry 12
Post Post- -Award Guidance Award Guidance FAR 16.505 FAR 16.505 SEWP PMO notifies Contract Holders when order is awarded SEWP PMO does not divulge awardee or award information ORDERSLESSTHAN $6 MILLION Post-award debriefs and award notification are at the Issuing Agency s discretion Quote Request Tool includes optional Award Notification function ORDERSOF $6 MILLIONORMORE Post-award debriefs shall be provided upon request Contracting Officer shall notify unsuccessful bidders PROTESTS (FAR 16.505(A)(10): NOPROTESTUNDERSUBPART 33.1; EXCEPT Protests that the order increases the scope, period, or maximum value of the contract Orders over $10 Million for agencies other than NASA, DOD, USCG Orders over $25 Million for NASA, DOD, USCG 13
SEWP Support SEWP Support During Business Hours (7:30AM - 6:00PM EST) Phone (301) 286-1478 Online Chat Assistance Anytime help@sewp.nasa.gov Free Training Options In Person Webinars &Training Videos Training Document SEWP Forum at NCMA World Congress 14
SEWP Customer Service Contacts SEWP Customer Service Contacts Web www.sewp.nasa.gov 24 x 7 x 365 E-mail help@sewp.nasa.gov Average of 1 hour response Helpline 301-286-1478 Mon Fri, 7:30 AM 6:00 PM ET Fax 301-286-0317 Fax orders E-mail Orders sewporders@sewp.nasa.gov E-mail orders Mail 10210 Greenbelt Road, Suite 200, Lanham, MD 20706 Facebook Find Us NASA SEWP Follow SEWP @NASASEWP Group: NASA SEWP GWAC 15
Civil Servant Management Team* Civil Servant Management Team* Program Director 301-614-7128 Joanne.R.Woytek@nasa.gov Joanne Woytek Director of Strategy and Acquisition 301-614-7127 Darlene.E.Coen@nasa.gov Darlene Coen Director of Operations and Communications 301.614.7138 Theresa.M.Kinney@nasa.gov Theresa Kinney *Send questions to help@sewp.nasa.gov for the fastest assistance 16
SEWP Website Overview SEWP Website Overview I. I. II. II. III. III. Points of Contact Points of Contact IV. IV. Program Performance Page Program Performance Page V. V. Agency Specific Pages Agency Specific Pages VI. VI. Tools Review Tools Review Frequently Asked Questions (FAQ) Frequently Asked Questions (FAQ) Contract Information Contract Information Easy as Duck Soup - Marx Brothers 17
Additional SEWP Information (Backup Slides) 18
Contract Basics Contract Basics Basic Contracts are on SEWP website including list of incorporated clauses Delivery Order against existing Contract - Additional Clauses and T s & C s may be negotiated at the delivery order level Agency Specific Policies are easily applied 19
Strategic Recurring Acquisitions Strategic Recurring Acquisitions Delivery Order with Options (DOWO) SEWP has the ability to be used for Delivery Orders with Options (DOWOs) and along with the Fair Opportunity procedures in FAR Part 16.505(b), some of the functionality related to Blanket Purchase Agreements (BPAs) can be applied to the SEWP process. Government-wide Strategic Solutions (GSS) Established at the direction of the Office of Management and Budget (OMB) to develop a framework and strategy to reduce costs and increase value through the application of strategic sourcing principles. Agency Catalogs A dedicated and pre-competed ordering vehicle, populated with the products and/or services, as defined within an Agency s requirements documentation and as available for procurement through the SEWP V contracts.
Variable Priced Line Items Variable Priced Line Items All Line Items have a Maximum Catalog Price, except: CREDIT-Z: For Credits (e.g. trade in) TRAVEL-Z: For Travel in support of in-scope services (must follow GSA Travel pricing and regulations) DELIVERY-Z: For Delivery and Shipping costs Three Variable Priced CLINS 21
