SEWP - Providing Comprehensive Solutions for Federal Agency Procurement
SEWP (Solutions for Enterprise-Wide Procurement) plays a crucial role in supporting federal agencies by offering a wide range of IT products and services through Government-Wide Acquisition Contracts (GWACs). With a diverse pool of prime contract holders, including small businesses, SEWP facilitates the procurement of computer hardware, software, networking solutions, and more. Its efficient processes, competitive fees, and robust supply chain risk management make it a preferred choice for agencies looking to acquire technology products quickly and effectively.
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Federal Agency Strategic Support Team Federal Agency Strategic Support Team (FASST) (FASST) Solutions for Enterprise Solutions for Enterprise- -Wide Procurement (SEWP) (SEWP) Wide Procurement 8/17/2022
Government Wide Acquisition Contract (GWAC) Government-Wide Acquisition Contracts (GWACs) OMB designated GWAC for IT Product and Services - GSA, NIH, & NASA Based on Clinger-Cohen Act Open to All Federal Agencies and their Authorized Support Contractors All Federal Agencies have utilized SEWP 8/17/2022
SEWP by the Numbers SEWP V 140+ PRIME CONTRACT HOLDERS INCLUDING 108+ SMALL BUSINESSES 33 SDVOSB (Service-Disabled Veteran-Owned Small Businesses) 19 HUBZone (Historically Underutilized Business Zones) 14 EDWOSB (Economically-Disadvantaged Woman-Owned Small Businesses) Current Figures see SEWP Snapshot Thousands of Providers including Cisco, Apple, Dell, HP, IBM, NetApp, EMC, APC, VMware, Microsoft, Oracle, etc. Millions of Unique Products & Product Based Services SEWP V began on May 1st, 2015 10 year contracts (5 year base contract with 5 year option) 8/17/2022
What can be procured through SEWP? What can be procured through SEWP? In-Scope Categories Examples of In-Scope Products/Services Computer Hardware, Tablets Network Appliances: Routers, Modems, VOIP Storage Security Information Technology & Networking Software Virtualization and Cloud Computing XaaS (e.g. SaaS=Storage as a Service) Software & Cloud Mobility & Communications Telecommunication Devices and Services Scanners, Printers, Copiers, Shredders Associated Supplies and Accessories Sensors Health IT Supporting Technology A/V Equipment and Accessories TVs, Display Monitors, Projectors and Screens AV/Conferencing Maintenance / Warranty Site Planning / Installation / Cabling Product-Based Training Product-Based Engineering Services Services 8/17/2022
What makes SEWP Hot? What makes SEWP Hot? SPEED: SPEED: Products/Solutions/Providers added within hours! CUSTOMER SERVICE: CUSTOMER SERVICE: Gold standard FEE: FEE: Current fee 0.34% for products Current fee 0.34% for products and/or services (effective 10/1/2020) and/or services (effective 10/1/2020) AGENCY CATALOGS AGENCY CATALOGS TRACKING & COMMUNICATION: TRACKING & COMMUNICATION: Tracking of all orders which provides feedback to contract holders and customers throughout process. REPORTING: REPORTING: Customizable Agency reports SUPPLY CHAIN RISK MANAGEMENT SUPPLY CHAIN RISK MANAGEMENT ONLINE TOOLS: ONLINE TOOLS: Easy to use tools available 24x7 FASST TEAM FASST TEAM 8/17/2022 5
About SEWP Products And Pricing SEWP Prices Product pricing is fair and reasonable at the contract level Labor Price reasonableness determined by initiator Contractually required to be equal to or lower than their GSA prices Pricing can be negotiated Purchases can be consolidated to maximize price discounts Internal competition results in line item discounts Fee included in product price SEWP Products GSS/Agency Catalogs Items added to contract based on customer requests Requests to add products are approved or denied within one business day Quotes are verified against contract catalog for pricing and availability 8/17/2022
SEWP V Groups SEWP V Groups NAICS Code 334111 Group A Full and open Competition NAICS Code 541519 Group B(1) HUBZone Set-Aside Group B(2) Service-Disabled Veteran- Owned Small Business Set- Aside Group C Small Business Set-Aside Group D Full and Open Competition All business size designations are represented throughout SEWP V Scope is the same for all Groups RFQ s can be submitted separately to Group A (which has a different NAICS code) or any combination of Groups B, C and D Alignment of groups ensures proper use of NAICS codes 8/17/2022
Supply Chain Risk Management Levels of Provider designation: Manufacturer Authorized/Approved Reseller - All provider items Authorized Reseller - Subset of provider items Authorized Reseller - One Item / One Time Unidentified or unknown source 8/17/2022
Supply Chain Information Supply Chain Information Contract Holder/Provider Relationship provided in the Verification file that accompanies Quotes Customer does not need to request an LOA (Letter of Authorization) SEWP verification is more controlled and monitored than LOAs Utilize the info in the Verification file to check relationships Supply Chain Level of Provider Authorization Authorized reseller* (verified with OEM) Using an Authorized Distributor but not directly an Authorized Reseller Unverified relationship *Authorized Resellers are defined as: A reseller who is known by the OEM and the OEM has verified that the reseller is considered by them to be an authorized or approved reseller. 8/17/2022
Established Authorized Reseller Program (EARP) Established Authorized Reseller Program (EARP) Established Authorized Resellers are a subset of Authorized Resellers for products and services where Reseller/Provider relationships are most critical. EARP applies when a Provider (OEM or Service Provider) meets the following: There is a program for companies to be designated as Authorized Resellers; There is a documented process to designate Authorized Resellers; There is a Point of Contact who verifies Federal Authorized Resellers; and There is a benefit/consequence for the Government when purchasing or not purchasing from an Authorized Reseller. A SEWP Contract Holders is an Established Authorized Reseller: For a Provider meeting the above criteria When that Provider has verified the Authorized Reseller relationship. 8/17/2022
EARP Implementation EARP Implementation By default, SEWP will only allow quotes to include: Items from Established Authorized Resellers when the Provider / OEM meets the EARP requirements Items from non-EARP providers will be allowed and the relationship will be documented in the SEWP verification file Government customers can allow for quotes from other than Established Authorized Resellers by turning off the default There is no need to request LOAs (Letter of Authorizations) as SEWP has a more robust and complete authorized reseller verification process 8/17/2022
Strategic Sourcing Federal Initiatives OMB s Federal Strategic Sourcing Initiatives (FSSI) covers multiple IT commodities [e.g. DTLT; workstations; servers; cyber security etc.] Objectives: Manage multiple agency contract vehicles Manage 80% of federal IT spend Reduce costs & increase value NASA SEWP has been appointed lead agency for the Desktop Laptop [DTLT] commodity: Establish standard DTLT configurations across agencies Compare & determine common Terms & Conditions across contracts Develop best practices for managing IT spend using strategic sourcing principles Government-wide Strategic Solutions (GSS) for Desktops and Laptops Ordering System 8/17/2022
Agency Strategic Initiatives Agency Web Pages Agency Guidance, Processes and Policy Agency specific Terms and Conditions (Ts and Cs), etc. - Future enhancement: Automatically include Agency Ts and Cs with RFQs Points of Contacts Assessed and Cleared Product List Identified to customers during the Request For Quote process Agency Catalogs Contract-level items and pricing in support of Agency requirements Strategically sourced items Click to Order functionality or consolidated bundling options 8/17/2022
Reporting Available on SEWP Reporting availability Reporting at agency level to review purchase history via the SEWP contracts Reporting at product classification level Reporting on adherence to government initiatives Information provided during RFQ process Contract Holder Information Performance concerns Business size designation Product Information Government initiatives (e.g. Energy Star, EPEAT, TAA) Agency specific approval (option to provide pre-approved product list) Strategic Sourcing options Supply Chain information 8/17/2022
Agency Report Example Agency Report Example By request! 8/17/2022
Strategic and Recurring Orders Delivery Order With Options (DOWO) An order awarded for recurring product/service needs, with options to purchase from the same quote/initial order for a defined period of time (not greater than 5 years) Delivery orders can be structured similar to a purchase agreement Fair Opportunity required for initial order Agency Catalogs Government-Wide/GSS, Agency, or Organization level Pricing obtained through RFQ to provide Fair Opportunity Specialized line items and pricing added to contract Structure and refresh time determined by agency (annually, quarterly) SEWP creates a catalog of accepted items Purchase direct via credit card (optional) Create order form 8/17/2022
When To Create A Delivery Order with Options (DOWO) Predictable/Set Requirements and Procurement Ordering Cycle Predictable volume of products/solutions required for the bulk of the delivery order Set Terms and Conditions Set Option Years Ability to quote optional line items but bulk of the requirement should be defined Issuing Agencies shall include the appropriate FAR Clause(s) for Options at the delivery order level as appropriate 8/17/2022
Federal Strategic Sourcing Initiatives Objectives: Manage multiple agency contract vehicles Manage 80% of federal IT spend Reduce costs & increase value Government-wide Strategic Solutions (GSS) Establish standard DTLT configurations across agencies Compare & determine common Terms & Conditions across contracts Develop best practices for managing IT spend using strategic sourcing principles 8/17/2022
When To Create An Agency Specific Catalog Known Set of Specifications / Requirements Requirements may be added later Additional requirements are within the initial scope Substantive change rule is considered Unpredictable Procurement Ordering Cycle Unpredictable volume of products/solutions Standard technology updates Speed and simplicity of ordering process Multiple ordering locations Ability to quote base and optional line items but bulk of the catalog should be defined 8/17/2022
FASST Federal Agency Strategic Support Team FASST provides guidance on IT Procurements that are: Strategic Complex Significant in size Contact SEWP to arrange an onsite meeting for your Agency 8/17/2022
SEWP FASST Team Members SEWP FASST Team Members Darlene Coen Director of Strategy and Acquisition Al Marshall Technical Strategy Manager Michael Vinson FASST Manager Harry Davis Strategic Business Consultant Angie Martin Business Relationship Advisor Adrianne Jones Executive Business Specialist 8/17/2022
How Best To Engage FASST? 1. E-mail SEWP Program Office help@sewp.nasa.gov 2. In the e-mail outline what you are trying to accomplish. 3. We will get back to you within one business day. 4. FASST is government facing. Agency information will not be shared with SEWP Contract Holders. 8/17/2022
SEWP Customer Service Contacts SEWP Customer Service Contacts Web www.sewp.nasa.gov 24 x 7 x 365 E-mail Help@sewp.nasa.gov Get responses within 1 business day Helpline 301-286-1478 Mon Fri, 7:30 AM 6:00 PM ET Fax 301-286-0317 Fax orders E-mail Orders sewporders@sewp.nasa.gov E-mail orders Mail 10210 Greenbelt Road, Suite 200, Greenbelt, MD 20771 8/17/2022
Q & A 8/17/2022
