Importing and Loading ASSIST Data into Banner - CISOA/3CBG Conference 2014

Overview of the process involved in importing XML transcripts and loading ASSIST data into Banner for the CISOA/3CBG Conference 2014. The presentation covers two technologies used, Banner setup, XML XSL translation, data source details from eTranscriptCA (California Transcript Exchange), loading ASSIST catalog data into Banner, Oracle database functionality, and challenges faced with ASSIST data including duplicate rows and gaps in data attributes. The final result is the successful transfer of course catalog data from ASSIST to Banner, with records loaded and attributes assigned. The presentation delves into specific details of loading electronic transcripts, modifying tables, and using SQL scripts for data transfer.

• Importing
• Loading
• ASSIST Data
• Banner
• CISOA

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1. Importing XML Transcripts into Banner CISOA / 3CBG Conference 2014

3. Overview: Importing and Loading ASSIST Data into Banner Two Technologies: 1. Banner Setup and Processes 2. XML XSL Translation Data Source: eTranscriptCA California Transcript Exchange

5. Loading ASSIST Catalog Data into Banner* UC Transferable to Community Colleges CSU Transferable to Community Colleges IGETC Applicable Community Colleges CSU-GE Breadth Certification CSU and UC (UC all) * Not articulation data

6. Oracle Database Functionality Create local table:SZRARTC Load tables using SQLLOADER Scripts to modify each file Load attributes - use SQLLOADER 20+ SQL scripts run to load data

7. Problems With ASSIST Data Many, many duplicate rows Gaps in data attributes deactivated for one or more terms Translate incoming term codes No Begin-End term codes Only begin term codes Tables loaded: SHBTATC, SHRTCAT

8. SHTATC Transfer Institution Catalog The result: Course catalog data from ASSIST is loaded into Banner

9. For a given incoming institution: Term: 20005 Level: 01 Subject: ACCTG Course: 20 Status: active Title: Financial Accounting Equivalent Exists: Low: 4.00 High: 4.00 Course Attributes: UC CSU IGETC CSU-GE CSU and UC

10. ASSIST Catalog Records Loaded: 388,897 Colleges loaded: 107 ASSIST Attribute Code Records Loaded: 610,801

11. What it took for us to load incoming electronic transcripts into Banner

12. Load data into Banner using baseline program: Sweeps target directory for XML transcripts and loads data into series of Banner tables.

13. Loading data into Banner

14. Courses Ready for Articulation

15. Cross Reference Rules Cross-reference data from incoming transcripts into Banner data

16. Semester/ Quarter Crosswalk between electronic value on incoming transcript and Banner value

17. STVSBGI SOAXREF

18. Crosswalk Incoming begin end term dates with Banner term code Use default Institution if possible

19. Using eTranscriptCA Control Center

20. Student originated or requested by receiving institution

21. XML Transcript Example Incoming Institution Data Organization Name Contact info Destination Name FICE

22. XML Coursework Sample Course Data Session Translates to term code Course level Term type Semester Quarter FICE Translates in SOAXREF

23. Out-of-the-box SHRPESI didnt work XSLT is a language to transform incoming XML document into an XHTML document or another XML document.

24. XSLT in Action Incoming etranscriptCA XML XSLT template XML Ready for Banner