After-Action Meeting Guidelines

Comprehensive guidelines for conducting an After-Action Meeting including welcome and introductions, administrative remarks, agenda, meeting objectives, AAR discussion points, exercise summary, and objectives with aligned capabilities.

• Meeting guidelines
• AAR discussion
• Exercise summary
• Objectives
• Capability alignment

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1. Directions for this Template Use the Slide Master to make universal changes to the presentation, including inserting your organization s logo and the appropriate protective marking (e.g., FOUO) View tab > Slide Master Replace placeholders indicated by yellow highlighted brackets [ ] [ ] with information specific to your workshop Delete any slides that are not relevant for your workshop, including this slide. Font size should not be smaller than 20 pt For further information see Table 5.5 in the For further information see Table 5.5 in the HSEEP Doctrine, January 2020. HSEEP Doctrine, January 2020. Rev. 2020 508 Sponsor Logo Sponsor Logo HSEEP 1

2. After-Action Meeting (AAM) [Sponsor Jurisdiction/Organization] [Date] Sponsor Logo Sponsor Logo

3. Welcome and Introductions [Name] [Title (e.g., Exercise Director or Lead Planner)] [Jurisdiction/Organization] Sponsor Logo Sponsor Logo 3

4. Administrative Remarks Safety and emergency information Restrooms Cell phone etiquette Breaks and lunch Microphones (if applicable) Sponsor Logo Sponsor Logo 4

5. Agenda [Time] After-Action Report [Time] Improvement Plan [Time] Program Reporting [Time] Action Items and Next Steps Sponsor Logo Sponsor Logo 5

6. Meeting Objectives After Action Report Reach final consensus on AAR Improvement Plan Reach consensus on corrective actions Assign preparedness stakeholders to corrective actions Concrete deadlines for corrective action implementation Program Reporting Discuss next steps Sponsor Logo Sponsor Logo 6

7. AAR Discussion Points Objectives and Capabilities Exercise Participants Exercise Summary Areas for Improvement Strengths Exercise Results Sponsor Logo Sponsor Logo 7

8. Exercise Summary [General description of exercise details and outcomes] Sponsor Logo Sponsor Logo 8

9. Objectives and Aligned Capabilities Objective: [Proposed Objective] Aligns to: [Capability] Objective: [Proposed Objective] Aligns to: [Capability] Objective: [Proposed Objective] Aligns to: [Capability] Sponsor Logo 9

10. Exercise Participants Organization Organization [Participating organization] Role Role [Role (e.g., Player, Observer)] [Role (e.g., Player, Observer)] [Role (e.g., Player, Observer)] [Role (e.g., Player, Observer)] Extent of Play Extent of Play [Extent of play] [Participating organization] [Extent of play] [Participating organization] [Extent of play] [Participating organization] [Extent of play] Sponsor Logo 10

11. Exercise Results [Objective] [Rating] [Objective] [Rating] [Objective] [Rating] Sponsor Logo Sponsor Logo 11

12. Strengths [Strength] [Strength] [Strength] Sponsor Logo Sponsor Logo 12

13. Areas for Improvement [Area for Improvement 1] [Area for Improvement 2] [Area for Improvement 3] Sponsor Logo Sponsor Logo 13

14. Improvement Plan Discussion Points Develop Assign Corrective Actions to Preparedness Stakeholders Proposed Corrective Actions Corrective Action Deadlines Sponsor Logo Sponsor Logo 14

15. SMART Guidelines for Corrective Actions Guideline Definition Corrective actions should address the five Ws who, what, when, where, and why. The action should be tied back to an objective that was evaluated. Specific Corrective actions should include numeric or descriptive measures that define quantity, quality, cost, etc. The focus should be on the outcomes of the corrective action. Measurable Corrective actions should be within the control, influence, and resources of the responsible owner/assignee. Achievable Corrective action should be instrumental to the mission of the organization and linked to its goals or strategic intent. Validation of the corrective action ensures that it meets the goals and intent. Relevant Corrective actions should have a specified and reasonable timeframe to be completed. Time-bound Sponsor Logo Sponsor Logo 15

16. SMART Corrective Action Example Planning Planning Division Division* * will hold a seminar focused focused on on response response to to HAZMAT HAZMAT incidents February February 15 15, , 2021 2021+ +. . The goal of the seminar is help attendees attendees understand understand and and clarify clarify the and and authorities authorities of of each each responding responding organizations seminar^ ^ at at the incidents^ ^ no later than the County County EOC EOC# # help the roles, roles, responsibilities, responsibilities, organizations~ ~. S S The who Can be determined by measuring the understanding of roles, responsibilities, and authorities of HAZMAT response Seminar will provide the necessary information regarding roles, responsibilities, and authorities Understanding the roles, responsibilities, and authorities is critical to a HAZMAT response Unit of time (February 15, 2021) gives definitive way to measure if corrective action is achieved or not who* *, , what what^ ^, , when when+ +, , where where# #, , why why~ ~ M M A A R R T T Sponsor Logo Sponsor Logo 16

17. Areas for Improvement [Area for Improvement 1] Sponsor Logo Sponsor Logo 17

18. Corrective Action 1 [Proposed corrective action] [Proposed preparedness stakeholder assigned] [Deadline] Preparedness Cycle area assigned* Plan Organize Equip Train Exercise Corrective action validation (follow up) Sponsor Logo Sponsor Logo 18

19. Corrective Action 2 [Proposed corrective action] [Proposed preparedness stakeholder assigned] [Deadline] Preparedness Cycle area assigned* Plan Organize Equip Train Exercise Corrective action validation (follow up) Sponsor Logo Sponsor Logo 19

20. Areas for Improvement [Area for Improvement 2] Sponsor Logo Sponsor Logo 20

21. Corrective Action 1 [Proposed corrective action] [Proposed preparedness stakeholder assigned] [Deadline] Preparedness Cycle area assigned* Plan Organize Equip Train Exercise Corrective action validation (follow up) Sponsor Logo Sponsor Logo 21

22. Corrective Action 2 [Proposed corrective action] [Proposed preparedness stakeholder assigned] [Deadline] Preparedness Cycle area assigned* Plan Organize Equip Train Exercise Corrective action validation (follow up) Sponsor Logo Sponsor Logo 22

23. Program Reporting [How are corrective actions prioritized] [Tracking corrective actions] Report corrective action progress [date] Identifying best practices Sponsor Logo Sponsor Logo 23

24. Action Items and Next Steps Distribute the finalized AAR/IP Track and report corrective actions [Additional action items] Sponsor Logo 24