Effective Post Meeting Conduct Guidelines
Learn the essential guidelines on conducting a successful post meeting, including meeting courtesies, pre-meeting preparations, and the post meeting opening ceremony. Understand the importance of obeying the rules, following agenda creation steps, and executing proper meeting procedures for a productive Legion session.
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How to Conduct a Post Meeting February 27, 2024 Gina Owens, Dept of IN, 7thDistrict Adjutant & 7thDistrict South Membership Chair
HOW TO CONDUCT A POST MEETING Meeting Courtesies (Rules) Immediately come to order when Commander opens meeting Vote on every question (motion) DO NOT SPEAK (side conversations) during meeting unless recognized by Chair Pay attention to all discussions Rise to address the Chair and wait to speak until recognized by the Chair Rise to make a report, remain seated during discussion of the report Sit down as soon as Chair recognizes another speaker Limit remarks to the topic of discussion
HOW TO CONDUCT A POST MEETING Prior to Post Meeting Commander and Adjutant Create an Agenda Sergeant-at Arms 1. 2. 3. Set-up meeting room (see 2023 Officers Guide, page 36) Check to ensure each member present is current in their dues (has card) Write down the name of each Guest in attendance
HOW TO CONDUCT A POST MEETING Post Meeting Opening Ceremony Commander reads the POW/MIA Empty Chair verbiage (pg 42 of 2023 Officers Guide) Commander announces meeting is about to come to order, states officers to take their station and 1 rap of gavel for ALL to sit down. Sgt-At-Arms shuts the doors Pledge of Allegiance Commander gives 3 raps of gavel for all to stand at attention Re-cover Commander has color bearers advance the colors and gives command to hand salute. (If colors already posted commander gives command to hand salute the colors and then Two . Recite the preamble of the Constitution of the American Legion in unison Commander declares Post #___. Department of ___, regularly convened. Chaplain gives prayer (all uncover and remain uncovered)
HOW TO CONDUCT A POST MEETING Post Meeting Adjutant 1. 2. take roll call to ensure the Post has a quorum read the minutes of the preceding meeting. After reading, commander asks if there are corrections. If no corrections, Commander states, The minutes stand approved as read/printed. If corrections are found, Post File Copy is corrected and a motion is made to approve the minutes as corrected , another member makes a second; and the commander asks for discussion, hearing none, asks all in favor to say aye opposed same sign. Designee introduces Guests and prospective/new members Committee Reports each committee chair provides report Balloting on new member applications (Membership chair reads their name, service, conflict/war era, and separation. At some posts a motion is made to accept all new members read or to accept all except, with a second and a voice vote.)
HOW TO CONDUCT A POST MEETING Post Meeting (continued) Sick call, relief and employment Post Service Officer s report Unfinished Business Initiation of Candidates New Business and correspondence Memorial to a departed Post Member The Good of the American Legion
HOW TO CONDUCT A POST MEETING Post Meeting Closing Ceremony Commander has color bearers retrieve the colors and gives command to hand salute. (If colors are not retrieved, commander gives command to hand salute the colors and then Two .) Commander asks, Is there any further business to come before the meeting? If none, the Chaplain will lead us in a memorial service . Commander raps gavel 3 times and says, All rise and uncover Commander, I now declare this meeting of _______ Post # _____, The American Legion, Department of ____ adjourned. Chaplain offers prayer (page 44, 2023 Officers Guide) Commander says Cover and asks the designee to recover the POW/MIA flag and extinguish the candle of vigilance.
HOW TO CONDUCT A POST MEETING Questions
