Understanding the Role of PSA/Secy in OSQR Process

Clarify the crucial role of PSA/Secy in the Office of Scientific Quality and Review (OSQR) process, emphasizing the importance of accuracy, consistency, and adherence to format and documentation standards. The PSA/Secy works closely with project leaders to ensure plans are well-prepared and thoroughly edited, meeting required deadlines and maintaining logical presentation throughout.

• - PSA/Secy role - OSQR process - Scientific quality - Research review - Documentation requirements

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1. OSQR and You JL Willett and Lori Wilson-Voss July 29, 2014

2. What is OSQR? Office of Scientific Quality and Review www.ars.usda.gov/Research and use OSQR link Mandatory review of ARS research Mandated by 1998 Farm Bill At least every 5 years Each NP is reviewed every 5 years via new project plans

3. A really useful tool

5. What is the PSA/Secy role in OSQR process? While this outlines a general format for plans (Figure 2), the most important aspects of a highly rated plan are clarity, logical presentation, and ease of understanding. Researchers are, above all, to provide plans that are well-prepared, appropriately documented, logically presented, and carefully and thoroughly edited.

6. What is the PSA/Secy role in OSQR process? SY/RL/ONP scientific content PSA/Secy process Format-all sections included Deadlines met Consistency

7. What is the PSA/Secy role in OSQR process? ensuring accuracy with regard to format, spelling, grammar, punctuation edits or retypes documents for improvement advises on procedural and documentation requirements for projects, research plans actively participates with the project leader in preparing the requirement [sic] documentation

8. First Thing- Establish a date you need the plan(s) from your scientist(s) Discuss with your RL how much time is needed for review You RL

9. OSQR and You CHECKLIST FOR OSQR PROJECT PLANS Verified: ____ ____ Word document not PDF (8.5 x 11 letter, 1 margins, not smaller than Arial 11pt Font) Start on new page - Cover, Pre-Plan signature page, ONP signature page, table of contents, project summary, objectives, milestones table, accomplishment from prior project period, literature cited, past accomplishments each investigator, issues of concern, & appendices all started on a new page Cover Page (NP, dates, old project #, research unit, location, title from PDRAM, investigators, staff yrs, duration) ONP signature page is included after Area Director signature page Objectives agree with PDRAM (if changed, provide documentation from NPL) Objectives and subobjectives stated consistently on page 6, in Approach section and Milestones table Header and footer are in OSQR required format (beginning on page 2) Header: Lead SY last name flush left; page #s flush right Footer: Version date flush left, file name flush right; ensure correct file name is used (do not use auto date format, must be date plan is signed by RL) Headings and subheadings are consistently formatted throughout plan (For example: Bold Headings, Italicized subheadings. Do not bold objective text) Milestones Table (Arial Narrow 9pt) Appendices are listed by page number. Letters of collaboration are included as PDFs. Plan is spellchecked Pre-Plan signature page signed by RL & CD/LD, if applicable (Typed or electronic, signature line cannot be blank) I have reviewed the plan for the items listed and these are correct. (Scan & send as PDF to Lori Wilson-Voss along with the project plan, 3 Ad Hoc reviews and summary as to how review comments were addressed). ________________________________ __________________________________ Lead SY Date PSA/Secy ____ ____ ____ ____ ____ ____ ____ ____ ____ ____ Date

10. Objectives agree with PDRAM Objectives and subobjectives stated consistently Page 6 Approach Milestones Table

11. Headings and subheadings are consistently formatted throughout plan Spellcheck!