Guide to Clemson University Procurement Services

Explore Clemson University's Procurement Services website, a comprehensive resource for all your purchasing and payment needs. Learn about vendor portals, procurement processes, training, ethical guidelines, and more to streamline your procurement journey. Bookmark the website for easy access to FAQs, contracts, and procurement-related information.

• Clemson University
• Procurement Services
• Vendor Portal
• Training
• Ethics

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1. Customer Training Scott Pigeon Penni Douglas 1

2. Where To Start? Procurement Services Website* Guide to Procurement Vendor Portal Travel Training Shop Clemson buyWays Clemson s online e-procurement system VISA Procurement Card (P-Card) Program From FAQ s to Contracts, Sam s Card Program to Surplus Property, the Procurement Services website should be a bookmark in your browser for quick reference for all topics relative to purchasing and payment * http://www.clemson.edu/cfo/procurement/ 2

3. Procurement Questions buyWays or Bidding Queries Customized Training Supplier Registration Available Contracts Dept. Spending Reviews Sourcing Catalog Suppliers 3

4. Topics Ethics/Conflict of Interest Procurement Policy & Guidelines Buying Paying 4

5. Ethics The South Carolina State Ethics Act governs ethical behavior for state employees: Do not use position for personal gain Do not make payments to public officials Do not disclose confidential information Overall code of conduct should be beyond any ethical concern or question http://workgroups.clemson.edu/FIN5337_HR_POLY_PROC_MANUAL/view_document.php?id=118 5

6. Conflict of Interest Clemson canNOT purchase from the following: A University employee, goods and/or services. An employee s business in which he/she owns more than 50% of the business An immediate family member Requests for exceptions are submitted via email to the Procurement Director Mike Nebesky (mnebesk@clemson.edu) 864-656-2067 http://www.clemson.edu/cfo/procurement/policies/psv_policies/psv12pol.html 7

7. Buying Clemson University is a State Agency & must comply with the SC Procurement Code and utilize the established State contracts Contract items are available in buyWays o Suppliers with contracts are indicated with Our Buyers Manager Shirley Alexander MRO/Facilities Allison Patton Lab/Scientific Jody Burgess IT/Software Tammy Crooks Furniture, A/V, Agricult. April Pitts 8

8. State Contracts Copy Paper Printing Photo Film & Supplies Printers & Toner Disaster Recovery Projectors Radio Equipment Software Temporary Services Tractors Vehicles Video Conferencing Equipment Air Conditioners Lamps/Ballasts Furniture Fuel Ice Machines Lab Equipment Landscaping Equipt Computers Network Equipment Office Supplies Medical Supplies 9

9. Buying The 2 Ways Purchase order (including the Direct Payment which is a purchase order NOT sent to a vendor) in buyWays, or Procurement Card, $2,500, unless a higher card limit is approved. Lynn Crawford (crawfo5@clemson.edu) Procurement Card / Sam's Club Card Administrator 864-656-2808 10

10. Buying Dollar Limit < $2,500 $2,500 - $10,000 > $10,000 (Sole Source) $10,000 - $50,000 $50,000 - $100,000 (Protestable) Public Bid or proposals > $100,000 (Protestable) > $2,000,000 IT Purchases* > $2,000,000 Gds/Services* Public Bid by State Procure Required Actions Price Fair and Reasonable 3 References Justification to Proc Director Public Bid Public Bid and VP approval Public Bid by State Procure * Indicates the University s Procurement Certification 11

11. Paying Vendor Resources all vendors must register through our vendor portal to receive a PO and/or payment Dedicated Vendor Portal Vendor Registration Terms and Conditions Payment Inquiry Assist Vendor Bidding Instructions Procurement Policy Payment Policy/Options Judy MacMullen (judymc@clemson.edu) Vendor Maintenance Administrator 864-656-5584 buyWaysvendor@clemson.edu Vendor Payment Status https://www.clemson.edu/finance/procurement/venreg/vendorpayments.html 14

12. Sales Tax Sales tax is imposed on the sale of goods and certain services in South Carolina Statewide the sales tax is 6%, however counties may elect to impose an additional X% local sales tax Generally, if tax is not on the invoice, the vendor is not registered in SC 18

13. Freight & Tax Freight FOB Clemson taxable this is the default for all Clemson purchase orders Tax is added on freight when entered in the freight field Freight FOB Shipping Point not taxable. If freight is not taxable, the amount should be entered as a separate line item, line item marked non-taxable Freight paid directly to freight company not taxable 24

14. Freight & Tax Do not pay freight on state contract items ordered unless special delivery if requested Freight has been negotiated by the state in the contract pricing 25