Understanding SEWP: Solutions for Enterprise-Wide Procurement in Government Contracts

SEWP (Solutions for Enterprise-Wide Procurement) is a multi-award suite of Government-Wide Acquisition Contracts that facilitate procurement for various products and services including computer hardware, software, telecommunications devices, AV equipment, and more. Managed by the NASA SEWP Program Management Office, SEWP plays a crucial role in mediating between government agencies and industry partners, ensuring efficient acquisition processes and supply chain management. Find out more about SEWP's customer and industry roles, eligible procurement items, and how it benefits Federal Agencies in this informative presentation.

• SEWP
• Government Contracts
• Procurement Solutions
• NASA
• Acquisition Management

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1. Solutions for Enterprise Solutions for Enterprise- -Wide Procurement Procurement Wide Industry Presentation Industry Presentation Version 10.12.2020

2. What is SEWP? What is SEWP? Multi-award suite of Government-Wide Acquisition Contracts 140+ Contract Holders / 100+ Small Businesses 8000+ OEMs (Providers) Annual Obligated Value Over $10.2B Utilized by every Government Agency Contract Vehicle for ICT (Information and Communication Technology) and Audio/Visual Solutions Program Management Office (PMO) to provide support and information throughout the Acquisition Process 2

3. SEWP PMO Customer Role SEWP PMO Customer Role The NASA SEWP Program Management Office performs many roles in support of Government Acquisition staff: Manage SEWP contracts Mediate actions between Government and Industry Facilitate the Acquisition process Recommend best approaches to Acquisition issues Inform the Government customer on both overall Contract use and specific policy-related aspects of their acquisition As a central Program for decentralized Government Acquisition, SEWP is an information channel between Industry and Government and between Agency decision-makers and their Acquisition teams 3

4. SEWP PMO Industry Role SEWP PMO Industry Role The NASA SEWP Program Management Office performs many roles in support of Industry: Oversee and monitor Contract Holder Relations Mediate actions between Government and Industry Support, track, and verify supply chain relationships Expedite addition of current and emerging technology based on customer requirements Monitor and inform on Acquisition policies and best practices Manage Industry interaction in support of all Federal Agencies 4

5. What can be procured through SEWP? SEWP IS A SOLUTIONS CONTRACT PRODUCT AND SERVICES Computer Hardware, Tablets Network Appliances: Routers, Modems, VOIP Storage Security Information Technology & Networking Software Virtualization and Cloud Computing XaaS (e.g. SaaS=Storage as a Service) Software & Cloud Telecommunication Devices and Monthly Service Mobility & Communications Scanners, Printers, Copiers, Shredders Associated Supplies and Accessories Sensors Health IT Supporting Technology A/V Equipment and Accessories TVs, Display Monitors, Projectors and Screens AV/Conferencing Maintenance / Warranty Site Planning / Installation Product-Based Training Product-Based Engineering Services Services 5

6. Product/Service Availability Product/Service Availability Dynamic Catalog Catalog by Request not Request by Catalog Providers and products and services added daily Primarily based on Customer requirements Thousands of providers (Original Manufacturers and Service Providers) Millions of Unique Products & Services Quotes verified against contract catalog for pricing and availability Static Catalog Contract-level items and pricing in support of Agency requirements Strategically sourced items Click to Order functionality or consolidated bundling options 6

7. Typical SEWP Requirements Process Typical SEWP Requirements Process Issuing Agency selects a socio-economic group or all (Fair Opportunity). Issuing Agency submits solicitation using the SEWP Tool Set. Selected Contract Holders access solicitation documentation. Contract Holders prepare proposal with assistance of business partners and providers. Contract Holders add solution set to their SEWP Contract via the Technology Refresh process. Average time solicitation document is on the street is five business days. Contract Holder submits Quote and supporting information through the SEWP Tool Set 7

8. SEWP Growth SEWP Growth $12.0 Total Order Value $ 10.2 $ 9.2 $10.0 $8.0 $ 6.7 $ 5.5 $6.0 $ 4.5 $ 3.6 $4.0 $2.0 $- FY '16 FY '17 FY '18 FY '19 FY '20 FY '21 8

9. What makes SEWP Hot? What makes SEWP Hot? SPEED: Products/Solutions added; orders processed; and all inquiries responded to within 1 business day! CUSTOMER SERVICE: Gold standard. Customer Service is the central focus of the SEWP staff Competitive PRICES: Product prices are consistently low due to contract structure and internal competition ENTERPRISE-WIDE SUPPORT: Agency-specific catalogs; Customizable reports; FASST (Agency focused consultation) TRACKING & COMMUNICATION: Information flow to Government and Industry throughout the acquisition and fulfillment process SUPPLY CHAIN RISK MANAGEMENT: Processes in place to reduce risk and support policy-based decisions 9

10. Industry Initiatives/Concerns Industry Initiatives/Concerns Supply Chain Risk Management Authorized Reseller: Provider verification of approved resellers ISO 20243 Standard: Focused on risk from Counterfeit and Tainting 889 Rule: Prohibition on Contracting with Entities Using Certain Telecommunications and Video Surveillance Services or Equipment Cybersecurity Maturity Model Certification (CMMC) 508/Accessibility Industry Outreach Industry Webinars Contact us at industry@sewp.nasa.gov 10

11. Industrys Role 5 Ways Industry is Involved: Add Products/Services Under Existing Contracts(Provider) Partner/Team/Assist Contract Holders Purchase from Existing Contracts Compete for a SEWP Prime Contract Novate an existing SEWP Contract Holder 11

12. Industrys Role (cont.) Add Products and Services to Existing Contracts: : Provider: Any company that has any product and/or services on one or more SEWP V contract. Currently over 8000 SEWP provider companies 20+ added weekly Provider of IT Products / Services Work with one or more Prime Contract Holders to request product addition Business case is negotiated between Prime and Provider A Prime Contract Holder must first request acceptance of Provider Check is made by SEWP to ensure products in scope After a Provider is accepted: All Primes may add products from the Provider Products added through Technology Refreshment process Provider may have a central POC to review whether a Contract Holder is an Approved Reseller 12

13. Industrys Role (cont.) Team with Existing Prime Some Contract Holders team with companies on a business-to-business basis. Examples of why a Contract Holder would Partner Increase access to Products/Services/Solutions Increase locality presence Provide access to a specific customer or agency Teaming partner DOES NOT have a SEWP contract Access to SEWP Contract Holder applications and resources are only available to the Prime including quoting tool Orders remain between Government and the Contract Holder Contract Holder is ultimately responsible for all Government interactions 13

14. Industrys Role (cont.) Purchase from Existing Contracts Approved Support Service Contractors may Utilize SEWP Contracts as part of their Government Contract. Authorization Letter from Support Service Contractor s CO/KO (Contracting Officer) Authorization required on an individual support service contract basis List of Approved Support Service Contractors available on SEWP website 14

15. Industrys Role (cont.) Compete for a SEWP Prime Contract SEWP V Contracts are 5 year w/ 5 year option (5/1/15-4/30/25) Follow-on (SEWP VI) activities and information All Official Information provided through the SAM.gov Contract Opportunities site (beta.sam.gov) and the SEWP website (www.sewp.nasa.gov) Time frame typically begins 1.5 to 2 years prior to end of current contracts Formal RFP / Proposal competitive process Extensive Requirements based on SEWP Solutions-based structure and scope 15

16. Industrys Role (cont.) Novate an Existing Prime Contract A novation of an existing Contract Holder shall comply with FAR 42.12 requirements. The Contracting Officer responsible for processing and executing a novation shall be determined based on FAR 42.1202 Responsibility for Executing Agreements All novation packages are required to comply with FAR 1204 Applicability of Novation Agreement. Novation will not be processed until the transferee SAM.gov information is current 16

17. Questions?

18. Backup Slides

19. Glossary Provider: The Original Equipment Manufacturer or Original Service Provider for Products or Services offered on a SEWP Contract Contract Holder: Company awarded a SEWP Prime Contract Issuing Agency: Government Agency issuing a requirement (e.g. RFQ) and/or Delivery Order 19