Essential Guidelines for Incident Report Writing & Security Awareness in Hospitality at University of Lagos

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This presentation emphasizes the importance of incident report writing, security, and safety awareness for hospitality officers and porters at the University of Lagos. It covers the key elements of a good report, the concepts of security and safety, and the need for collective effort to maintain a safe campus environment. Practical advice is provided, highlighting the importance of vigilance and reporting any suspicious activities to ensure a secure workplace.

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PRESENTATION ON INCIDENT REPORT WRITING SECURITY AND SAFETY AWARENESS FOR HOSPITALITY OFFICERS AND PORTERS ORGANISED BY STAFF TRAINING CENTRE, UNIVERSITY OF LAGOS.

All protocols duly observed. I wholeheartedly appreciate the organizer of this laudable and remarkable event permitting me to speak on the topic Incident Report Writing, Security and Safety Awareness . As a University, every member of staff regardless of your status, you must know how to read and write especially incident report due to the academic environment of ours and the type of people we are dealing with on a daily basis. What is Report writing ? in a simple parlance, report writing is a formal style of writing elaborately on a topic or an event that occurred. It is also a self -explanatory statement which provides information to management for decision making and follow up actions. Report is an account given on a particular matter Report can be written by an individual or an organized body e.g committee or sub committee A report must be formal, short, sharp and concise, written for a particular purpose and audience.

WHAT ARE THE KEY ELEMENTS OR INCREDIENTS OF A GOOD REPORT A meaningful report entails the following : Introduction i.e. your report must have a title or topic. The Discussion i.e. the main body of the report The Findings The Conclusion and The Recommendation(s)

CONCEPT OF SECURITY AND SAFETY The issue of security is a national and global matter, which is highly germane to all and sundries. Security is a protection from loss, danger, harm or threat to live and property. It is also the precautions that are taken to ensure that lives and property in the university community are safe. Security to individuals, ensure that you are against anything or situation that can jeopardize life even while on duty, at home or any where you find yourself because your life is more important than every other things, therefore ensure that you do not endanger it. The book of proverbs chapter 3.29 then I quote: DO NOT PLAN ANYTHING THAT WILL HURT YOUR NEIGHBORS, THEY LIVE BESIDE YOUTRUSTING YOU this caption connotes that as an individual we owe one another a duty of care.

CONCEPT OF SECURITY AND SAFETY (CONTD) At work, in different offices, departments and units everybody s safety is paramount. As hospitality officers and potters, the security unit can not do it alone or succeed on campus without the support from other Unit. Let us all work together as a formidable team to ensure that the University is safe for academic learning and also make it a serene environment for everyone.

SECURITY ADVICE When you see something, say something i.e. Security Officers and Men are not wizard who will know offence committed in the darkroom. For the safety of all, report every incident that can jeopardize your job or boomerang. Do not harbor an offender or be induced to conceal a wrong doing because you may not know who is watching you especially in this era of social media. Necessary collaboration with the security personnel on duty for effective service delivery. Must be vigilant at all times Include in your handing over note all the incidents that happened with time while on duty for record purpose.

SECURITY ADVICE (CONTD) In case of emergency, kindly make necessary calls while you write your report later. While in the public be careful what you say on phone and where you say it. Be alive and sensitive to your environment. Not every testimony you share in the public especially at the religious gathering Do not leave your office opened whenever you briefly stepped out of your office 11. Do not display any valuable items in your car. 12. Handover properly, do not take over duty in hurry. 13. Do not trust anybody.

COMMON CRIMES ON CAMPUS Stealing of personal effects in rooms Snatching of handsets Assault Traffic related offences Smoking of hemps Consumption of mixed drinks Rape Conducts likely to cause breach of peace.