Dirt, Gravel, and Low Volume Road Program (DGLVR) Education Events Overview 2023
Providing an overview of the upcoming educational events in 2023 for the Dirt, Gravel, and Low Volume Road Program (DGLVR), including webinars, training workshops, and regional roundtables. The program aims to update stakeholders on current directions, offer training opportunities, and enhance relationships between CDGRS, attendees, and applicants. The training format is transitioning back to in-person sessions for more effectiveness and improved interaction.
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Dirt Gravel and Low Volume Road Program DGLVR Education Events Overview: 2023 WEBINAR 12/8/22 Starts 9am CDGRS Steve Bloser smb201@psu.edu SCC Roy Richardson rrichardso@ps.gov Sherri Law shlaw@pa.gov If you are reading this, then you are successfully seeing the webinar video. Webinar audio should be automatic through your computer (or click join audio ), and options can be accessed in the audio options button on the bottom left. If your computer audio is not working, you can listen on your phone by dialing 312-626-6799.
2023 DGLVR Education Update Purpose Provide overview of current direction with DGLVR education planning (advisory workgroup meeting held 11/18) Allow input and feedback from CDs
2023 DGLVR Education Update ESM Training Webinars Stream Crossing Trainings Workshops Other Trainings Admin, GIS, Stream Training for Engineers (New), New Hire (new), Financial (new) Regional Roundtables Training Tracker
ESM Training Base training for DGLVR eligibility 2020: Reduced training length by 1/3 Held online over two 4-hour sessions 2022: Transitioned from 1-day remote sessions in spring to 2-day in person sessions in fall 2-Day ESM Training In-Person ESM Remote ESM TOTAL ESM Attendance Workshop recertifiation CERTIFICATIONS 100 49 - - 40 189 TOTAL # Trainings Attendance # Trainings Attendance 2018 2019 2020 2021 2022 14 12 15 6 6 53 769 774 210 157 261 - - - - 173 520 390 769 774 383 677 651 869 823 383 677 691 3 6 3 2,171 12 1,083 3,254 3,443 www.dirtandgravelroads.org
ESM Training Remote ESM Trainings + Easier (for CDGRS and attendees) - Very rushed, even with reduced content - Less effective - Hard to track (who is watching? are they actually watching?) In-Person ESM Trainings + More effective + More questions and interaction + Develops relationships with CD/CDGRS/Applicants + Easier to track - More time consuming and costly www.dirtandgravelroads.org
ESM Training 2023 Plan Back to normal No remote trainings planned 12 in-person trainings being scheduled around PA Expand back from ~8 hour to ~12 hour over two days www.dirtandgravelroads.org
ESM Training Current 2023 Plan Cumberland March 15-16, 2023 Shippensburg University Chester County March 29-30, 2023 Hilton Garden Valley Forge/Oaks Somerset County April 12-13, 2023 Seven Springs Erie Counties May 2-3, 2023 Courtyard Marriot and Conference Center, Erie Butler Counties May 16-18, 2019 TBD. Blair County June 13-14, 2023 Altoona Grand Lehigh County July 12-13, 2023 Lehigh Valley Hotel and Conference Center Washington County August 16-17, 2023 DoubleTree Pittsburgh-Meadow Lands Tioga County September 6-7, 2023 TBD Warren/McKean Counties October 10-11 Warren CD office Montour County October 18-19, 2023 Pine Barn Inn, Danville Jefferson County November 15-16 Bellamauro Social Banquet Hall, Reynoldsville www.dirtandgravelroads.org
2023 DGLVR Education Update ESM Training Webinars Stream Crossing Trainings Workshops Other Trainings Admin, GIS, Stream Training for Engineers (New), New Hire (new), Financial (new) Regional Roundtables Training Tracker
Winter Webinars Winter Webinar Series Thursdays at 9am, ~30-45 minutes each Will be recorded Schedule o 12/8 Winter planning and education update o 12/15 CD 5-year agreements, spending and Annual Summary Report Refresher o 12/22 GIS Mapper and project layout update o 12/29 no webinar o 1/5 Stream Crossing Exemptions and Notifications o 1/12 Grant Applications Issues o 1/19 Spread Footer Bridge Showcase o 1/26 Small Slide Repair (from workshop) www.dirtandgravelroads.org
2023 DGLVR Education Update ESM Training Webinars Stream Crossing Trainings Workshops Other Trainings Admin, GIS, Stream Training for Engineers (New), New Hire (new), Financial (new) Regional Roundtables Training Tracker
Stream Crossing Replacement Trainings Stream Crossing Trainings New Standard must be used on all stream crossing replacements contracted after 7/1/22 Trainings started April 2022 5 trainings complete, 1 in-progress CD must attend a training by 7/1/23 if they are going to continue to contract stream crossing replacement project www.dirtandgravelroads.org
Stream Crossing Replacement Trainings Each Training is 6 sessions 1 (virtual): Intro and site assessment 2 (in person): Site assessment, long pro, excel form 3 (virtual): Developing recommendations, grant estimation 4 (virtual): RFP, pre-design meeting, plan reviews 5 (virtual): Bidding, site showing 6 (in person): Pre-con meeting, project oversight, construction inspection CDs must attend training by 7/1/23 to contract stream crossings Week 1 Pre-contract planning Week 2 Post-contract implementation www.dirtandgravelroads.org
Stream Crossing Replacement Trainings Each Training is 6 sessions 1 (virtual): Intro and site assessment 2 (in person): Site assessment, long pro, excel form 3 (virtual): Developing recommendations, grant estimation 4 (virtual): RFP, pre-design meeting, plan reviews 5 (virtual): Bidding, site showing 6 (in person): Pre-con meeting, project oversight, construction inspection CDs must attend training by 7/1/23 to contract stream crossings Week 1 Pre-contract planning Week 2 Post-contract implementation 6 Trainings in 2022 - SW June - NW July - NC August - NE October - SC November - SE December 13 attendees 15 attendees 12 attendees 10 attendees 15 attendees 13 registered 78 ~51 of 66 CDs will have attended a training in 2022 www.dirtandgravelroads.org
Stream Crossing Replacement Trainings 2023 Plan Keep relatively same format (6 session mixed remote/field) Hold 2-3 trainings in the spring (east, west, central) Hold 1 training late fall centrally as a catch-all and for new hires Poll Questions www.dirtandgravelroads.org
2023 DGLVR Education Update ESM Training Webinars Stream Crossing Trainings Workshops Other Trainings Admin, GIS, Stream Training for Engineers (New), New Hire (new), Financial (new) Regional Roundtables Training Tracker
DGLVR Workshop 2022 (State College) - 49/66 CDs represented - 20 DCNR - ~130 attended full workshop - +40 for municipality day - - Removed some optional trainings (GIS, Admin) and optional field trip Reduced overall length from 2.5 to 1.5 days
DGLVR Workshop 2022 workshop proceedings available - Presentations - CD feedback
DGLVR Workshop 2023 (tentative) - September in Scranton Area - Preliminary planning and site scouting underway - Likely moving back towards slightly longer workshop - Look for more details in 2023
2023 DGLVR Education Update ESM Training Webinars Stream Crossing Trainings Workshops Other Trainings Admin, GIS, Stream Training for Engineers (New), New Hire (new), Financial (new) Regional Roundtables Training Tracker
Other Trainings: Administrative Administrative Training 1/18 Admin Training Scheduled: Hybrid at Penn Stater or via Zoom Registration available before Christmas Likely a second admin training next fall SCC holds smaller informal administrative trainings as needed for new staff www.dirtandgravelroads.org
Other Trainings: GIS GIS Trainings Have held larger in-person trainings in past With COVID and GIS growing more complex, have moved more to one-on-one or one-on-few individual trainings. Will likely continue the one-to-one approach. Contact Ken to get access for new hires. www.dirtandgravelroads.org
Other Trainings: New Hire New Hire Training (NEW TRAINING) Proposed Develop a new hire guide for new CD DGLVR technicians Develop a day training based on new hire guide Guide and recorded training will serve as an orientation for new DGLVR CD staff www.dirtandgravelroads.org
Other Trainings: New Hire Stream Training for Engineers (NEW TRAINING) Proposed Abbreviated stream training on new standard Likely 1.5 to 2 days, including day in the field Working on this winter. Look for a survey soon asking for contact information of engineers you have used. Also working to schedule a training with DEP Central office and Regions www.dirtandgravelroads.org
Other Trainings: DGLVR Financial DGLVR Financial Training (NEW TRAINING) Proposed Separate from admin training, focused just on financial topics in more detail. Many CDs have financial people who just handle the books, this would be directed at them. Some CDs have people who do both Program/policy and financial tasks, this would provide them more financial detailed training as well. www.dirtandgravelroads.org
2023 DGLVR Education Update ESM Training Webinars Stream Crossing Trainings Workshops Other Trainings Admin, GIS, Stream Training for Engineers (New), New Hire (new), Financial (new) Regional Roundtables Training Tracker
DGLVR Regional Roundtables DGLVR Regional Roundtables Regional day meetings to promote discussion between CDs and with CDGRS/Program Attempted to start in winter 2019-20, derailed by Covid Planning to try to start again winter/spring 2023. www.dirtandgravelroads.org
DGLVR Regional Roundtables DGLVR Regional Roundtables Minimal presentation from CDGRS/Program. More discussion: sharing experiences, projects, ideas, advice. Preliminary planning to hold 6 in regions across PA. CDs can choose what session(s) to attend. Not a one-size fits all agenda, will be guided by CDs. Some regions may wish to continue and repeat them semi annually or annually. Look for announcements soon about locations and dates. Poll Question at end www.dirtandgravelroads.org
2023 DGLVR Education Update ESM Training Webinars Stream Crossing Trainings Workshops Other Trainings Admin, GIS, Stream Training for Engineers (New), New Hire (new), Financial (new) Regional Roundtables Training Tracker
Training Tracker Training Tacking Issues ESM tracking database is based on 20-year-old MS Access program, functionality is limited. Large variety of CD trainings discussed today, some mandatory, some potential, have been tracked in various ways through the years. www.dirtandgravelroads.org
Training Tracker Training Tacking Issues ESM tracking database is based on 20-year-old MS Access program, functionality is limited. Large variety of CD trainings discussed today, some mandatory, some potential, have been tracked in various ways through the years. Proposed Solution Working with outside developer this winter to create one comprehensive training attendance tracking system for DGLVR that can also be accessed by users. www.dirtandgravelroads.org
DGLVR Regional Roundtables DGLVR Regional Roundtables Conservation districts willing to host at their facility may contact: Amy Lee Pifer (alp90@psu.edu) Roundtable Poll Question Webinar Schedule o 12/8 o 12/15 CD 5-year agreements, spending and Annual Summary Report Refresher o 12/22 GIS Mapper and project layout update Winter planning and education update www.dirtandgravelroads.org
