New Year Update on ERF: Achievements, Changes, and Plans for 2021-22

ERF Julie Knowles & Heather Brown at Skills and Education Group Access achieved significant milestones in 2020-21, including student awards, new diplomas, and center expansions. The update also covers changes for the upcoming academic year, such as QAA guidelines, events for tutors and students, and a new Deputy Head of Access to HE. The Access to HE Team is busy preparing for ERF 2021-22, with activities like tutor training, external moderation, and support visits. Exciting developments like a new platform and resuming physical visits to centers are underway.

• ERF
• Skills and Education Group Access
• Academic Year Update
• QAA
• Tutor Training

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1. Welcome to the New Year Update on ERF Julie Knowles & Heather Brown www.skillsandeducationgroupaccess.co.uk | 01924 434601 | @SEG_Access

2. Welcome Back to a New Academic Year A reminder of what we achieved together in 2020-21 Headline items: 2497 students Awarded 1431 Diplomas; 484 unit awards; 1 Aegrotat; 1 Posthumous 86 requests for adaptations in year 10 requests for extenuations to the FAB all Approved 89 FAB events some with multiple diplomas eg. One centre 14 FABs in one afternoon another 9 FABs No requests for Appeals of results decisions a demonstration that confirmation of results by students pre-FAB were completed QAA sampling of student outcomes related to ERF 5 colleges, 5 diplomas, 5 students plus an extra one where a student had had a grade adjustment by EM = Total 120 documents uploaded to QAA awaiting QAA feedback 3 new Diplomas: Early Years; Medicine; Clothing and Textiles Manufacturing New Centres: Solihull College; Molar Mentoring; Stephenson Melton Brooksby. One re-instated centre: Scarborough Tec Expanding portfolio: centres taking on 18 new Diplomas www.skillsandeducationgroupaccess.co.uk | 01924 434601 | @SEG_Access

3. Whats New for 2021-22? A new name for Certa Skills and Education Group Access logo changes A third year of QAA Extraordinary Regulatory Framework (ERF 2021-22) QAA guidance now released QAA forum events for tutors and students Requests for new adaptations, continuation of existing adaptations, extenuations Goodbye Quartz Web Hello Creatio training events and guidance published for tutors and exam officers Links between D. C Web and Creatio for smooth transfer of student results to centres, students and UCAS A new Deputy Head of Access to HE Heather Brown www.skillsandeducationgroupaccess.co.uk | 01924 434601 | @SEG_Access

4. What is the Access to HE Team up to? Getting new platform ready for centres to register students tutor training coming up Started tutor training to get teams off to a good start let us know if you would like to book some Preparing for ERF 2021-22 tutor training, logs to be issued to centres to meet QAA requirements Access to HE Committee meeting 1 of 3 yesterday: Committee has devolved responsibility from the Board of Trustees for the oversight of the development, quality assurance and the award of Diplomas External Moderation Allocation recruitment of new EMs contact us if you would like further information on becoming an EM Support Visit bookings - to help tutors get off to a good start for new centres, centres running diplomas for the first time Resuming AVA Clinics look out for invites Finalising 2021-22 documentation to include QAA requirements re ERF. Uploaded to OneDrive for centre access Planning to resume physical visits to centres Government guidelines allowing

5. QAA ERF Update Similar arrangements to 2020-2001; adaptations, extenuations Adaptations applied in 2020-2021 can be carried over Adaptations can be made in anticipation of Covid related issues QAA issued guidance for providers & students QAA webinar for providers tomorrow at 2pm (bookings via QAA website) QAA compiling some examples of adaptations Adaptation requests will be made by filling in an adaptations log, extenuation still via the form. www.skillsandeducationgroupaccess.co.uk | 01924 434601 | @SEG_Access

6. QAA ERF Update QAA have amplified monitoring of adaptations and extenuations as such timely and accurate records are imperative. This will be checked at first EM visits. If you are amending a brief, you must retain the originals. www.skillsandeducationgroupaccess.co.uk | 01924 434601 | @SEG_Access

7. Adaptations Online/blended delivery and assessment. Alterations to assignment briefs to accommodate online assessment (for instance group tasks altered to pair or solo tasks, practical tasks requiring equipment (e.g. science/engineering) completed at a later date or where necessary theoretically. Change of units if this is via an adaptation you can do this at any time without charge (for instance substituting a practical unit for a theoretical unit). Extension of assignment deadlines. Cross-referencing work across units. In extreme circumstances extend past FAB. www.skillsandeducationgroupaccess.co.uk | 01924 434601 | @SEG_Access

8. Extenuations In extraordinary circumstances some students/centres may have circumstances which, despite adaptations, cannot complete some work. Examples; A student contracts Covid and suffers with long Covid for a period of a few months, the rest of her work is good, but she has underperformed in 2 assignments and was unable to submit one assignment. You can apply for grade adjustments for the 2 completed units and use extenuation to get her credited for the missed unit. A group of students had an agency tutor who performed poorly and could not be replaced due to multiple tutors being ill. The students were unable to complete the assignments set by the agency tutor. A student with learning difficulties struggled to learn online due to a lack of one to one support, they were unable to complete the assignment. www.skillsandeducationgroupaccess.co.uk | 01924 434601 | @SEG_Access

9. Before you Go - Preparing for Term One Things to consider What is on your job list from now until Christmas? Start at the end and work backwards: What is your planned Final Awards Board date? What is your last assessment deadline? What is the list of units that your students will be taking? Do you have enough time to assess, IM before EM visit One, and in readiness for FM visit? What is your strategy for IM? Are there bottlenecks for assessments do you know when other assessments are taking place across the Diploma? Can any assessments be mapped? Think about adaptations you made this year, can they be made permanent? When do you have to register students on Skills and Education Group Access Portal? Is this the same time as registering units for those students? www.skillsandeducationgroupaccess.co.uk | 01924 434601 | @SEG_Access

10. Thank you for coming today. Please contact the team on accesstohe@skillsedugroup.co.uk www.skillsandeducationgroupaccess.co.uk | 01924 434601 | @SEG_Access