Faculty Promotion Guidelines: Eligibility, Early Promotion, Years of Service, Binder Preparation
This content provides detailed information on faculty promotion guidelines, including eligibility criteria for promotion, early promotion considerations, counting prior years of service, and tips for preparing the promotion binder. It covers who is eligible for promotion, what early promotion entails, how prior years of service are counted, and the essential components of the promotion binder. Helpful insights and resources are provided for faculty members seeking promotion in academia.
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2024 2024- -2025 Specialized Faculty 2025 Specialized Faculty Promotion Cycle Promotion Cycle Staff Review Staff Review Melissa Crawford, Faculty Administrator Office of Faculty Development & Advancement April 10, 2024
What will we discuss? What will we discuss? Who is eligible for promotion? What is early promotion? Prior years of service Putting together the binder
Who is eligible for promotion? Who is eligible for promotion? Faculty in the following tracks who have not yet reached the top rank (III): Teaching Faculty I and II Research Faculty/Curator I and II Instructional Support (Instructional Specialists I and II) Research Support (Assistant in Research, Associate in Research) Library or Information Specialties (Assistant Librarian, Associate Librarian)
What is early promotion? What is early promotion? Promoted prior to completion of 5 years in rank Requires evidence of exceptionally meritorious performance Highly unlikely to be promoted with fewer than 3 years in rank at FSU because it is difficult to judge sustained excellence in the position. Specialized faculty are Specialized faculty are typically typically reviewed for promotion during the 5 the 5th th year in their current rank. However, faculty may be year in their current rank. However, faculty may be reviewed for promotion in the 4 reviewed for promotion in the 4th th year if the supervisor thinks the faculty member is ready. the faculty member is ready. reviewed for promotion during year if the supervisor thinks
Prior Years of Service Prior Years of Service Count toward years in rank if specified in one s offer letter. if specified in one s offer letter. does not guarantee promotion Please note that bringing in credit does not guarantee promotion but allows for the candidate to be considered earlier than is typical. Limits: Limits: Two years for a faculty member hired at the first level Three years for a faculty member hired at the second level may count if the assignment of responsibilities remains the same Visiting status may
Preparing the Binder Preparing the Binder Informational memo and other information are on the FDA website Summary Cover Sheet Guidelines for Writing Personal Statements FEAS+ and ORCID Guides Checklists for each track (details in memo) Teaching Faculty (page 5) Research Faculty/Curator (page 9) Instructional Specialist (page 12) Research Support (page 15) Librarian (page 18)
There is no online process in There is no online process in myFSU myFSU- -HR (OMNI) for Specialized HR (OMNI) for Specialized Faculty promotions. Faculty promotions.
Preparing the Binder Preparing the Binder Therefore Each faculty candidate s promotion binder must be submitted as one (1) .pdf file on or before October 25, 2024. October 25, 2024. do not use the portfolio option when combining pdf documents. FSU NiFTy NiFTy (https://nifty.fsu.edu/). (https://nifty.fsu.edu/). (Formerly FSU Dropbox.) before they are turned into FDA. A list of bookmark names are on the FDA website. do not use cover pages for each section since more pages makes the PDF file bigger. Please do not Please submit via email or FSU PDFs are required to be bookmarked before Please do not
Common Mistakes Common Mistakes Must be finalized CV from FEAS+. It should not CV missing one-sentence description of each published work since employment at FSU, or since last promotion at FSU. CV missing co-authors. All AORs must be fully approved and in printable format. Save as PDF and insert into the eBinder. All Specialized Faculty should have annual progress towards promotion letters. not included. AORs, SPCI reports, Annual Evaluation Letters, Progress Letters must all be submitted in the eBinder from most recent to oldest. be submitted in the eBinder from most recent to oldest. not say DRAFT at the top. All AORs must be fully approved and in printable format. All Specialized Faculty Annual evaluation forms not AORs, SPCI reports, Annual Evaluation Letters, Progress Letters must all
Sample Cover Sheet Sample Cover Sheet If number of years in rank is less than 5, there must be a justification for early promotion on the cover sheet and the chair s/supervisor s letter Votes are all numerical. Please do not use X or check marks. Make sure coversheet is signed.
Abstentions v. Absences Abstentions v. Absences Abstentions Abstentions are limited to situations involving real or perceived conflicts of interest (familial relations or substantial professional or financial entanglements that prevent judging the candidate objectively). All abstentions should be subtracted from the number of All abstentions should be subtracted from the number of eligible voting faculty on the Summary Cover Sheets. eligible voting faculty on the Summary Cover Sheets. Absences Absences from campus that result in a failure to ballot during the review process should be recorded as absent, not as an abstention.
Questions? Melissa Crawford Melissa Crawford mucrawford@fsu.edu FEAS+/ORCID Questions FEAS+/ORCID Questions Tiffany Phillips tphillips@fsu.edu https://feas.fsu.edu https://orcid.fsu.edu
Thank you, Angela! Thank you, Angela!
