Office of the Vice Provost for Faculty Affairs Overview
The Office of the Vice Provost for Faculty Affairs provides an overview of the tenure and non-tenure systems, faculty ranks, promotion and tenure processes, and guidelines at the University of Illinois. It emphasizes the importance of tenure in ensuring academic freedom and economic security for faculty members. The office also details the distinctions between tenure-track and non-tenure-track faculty roles, eligibility for promotion, and the senior rank promotion process for faculty with lecturer or instructor titles.
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Office of the Vice Provost for Faculty Affairs P&T Overview Faizan Abid & Malia Heath J U N E 2 5 , 2 0 2 1
Office of the Vice Provost for Faculty Affairs Presentation Overview Tenure System vs Non-Tenure System Faculty Ranks P&T Process P&T Guidelines, Materials and Resources Questions & Answers
Office of the Vice Provost for Faculty Affairs Tenure System Faculty on a probationary period working towards tenure Faculty already tenured Eligible for Promotion and/or Tenure University of Illinois Statutes "those members of the academic staff with the rank or title of professor, associate professor, or assistant professor who are tenured or receiving probationary credit towards tenure" Tenure and Academic Freedom a means to certain ends; specifically: (1) freedom of teaching and research and of extramural activities, and (2) a sufficient degree of economic security to make the profession attractive to men and women of ability. Freedom and economic security, hence, tenure, are indispensable to the success of an institution in fulfilling its obligations to its students and to society
Office of the Vice Provost for Faculty Affairs Non-Tenure System Faculty not receiving probationary credit towards tenure Faculty are on fixed term academic appointments Only eligible for Promotion in rank only University of Illinois Statutes the bylaws of a unit may grant specified faculty privileges to members of the faculty who are neither tenured nor receiving probationary credit toward tenure, and who have the rank or title of professor, associate professor, assistant professor, instructor or lecturer. The unit bylaws may further grant specified faculty privileges to faculty members with modified faculty titles under the terms research, adjunct, clinical, visiting, and/or emeritus.
Office of the Vice Provost for Faculty Affairs Non-Tenure System Senior Rank Faculty with Lecturer or Instructor titles are eligible for Senior Rank Promotions Agreement between the University and UIC United Faculty (Faculty Union), senior rank titles were established Senior Lecturer or Senior Instructor Appointed on a fixed-term basis for teaching duties and for research and service that supports teaching Senior Rank Promotion process is conducted within the Unit and College Procedures established within the College University is not involved in the review only receives report of approved Senior Rank Promotions from College More details - faculty.uic.edu/promotionandtenure/
Office of the Vice Provost for Faculty Affairs Faculty Ranks Tenure System Assistant Professor Enters probationary period of seven academic years First academic year of service will be T1 year of the probationary period also referred to as the Tenure Clock Can be hired higher than T1 (e.g. T2 or T3) Mid-Probationary Review at the mid-point of the probationary period normally in the T3 year Must go up for P&T in T6 even if they were started higher than T1 May go up for P&T earlier than T6 if Norms & Criteria have been met
Office of the Vice Provost for Faculty Affairs Faculty Ranks Tenure System Assistant Professor (continued) Receive Notice of Non-Reappointment and Terminal Contract for the 7th year if Chancellor does not recommend for Promotion and Tenure in T6 May resign before receiving Terminal Contract May go up again for P&T if they are not recommended by the Chancellor in T5 or below Service towards the completion of the probationary period Appointments beginning after ninth week of the semester may not be counted towards probationary period faculty's choice If approved, cannot be reversed Unit responsible for assisting faculty to understand implications
Office of the Vice Provost for Faculty Affairs Faculty Ranks Tenure System Associate Professor or Full Professor Normally entail indefinite tenure Rank and tenure awarded through a P&T review Can be hired as Associate or Full with tenure, with appropriate justification and prior approvals of University P&T Committee Co- Chair and Administrators No timeline for Associate Professors with tenure to go up to Full Professor may go up when they meet Norms & Criteria An Associate Professor with tenure may go up for promotion again at a later time if they are not recommended by the Chancellor for promotion Full Professor is the highest rank no promotional rank after
Office of the Vice Provost for Faculty Affairs Faculty Ranks Tenure System Associate or Full Professor on Q-Contracts Faculty may be hired as an Associate or Full Professor, but without tenure, on a Q-Contract Hires on a Q-Contract have senior standing or substantial experience in the field, but not the record of academic achievement for tenure Normally up to 4 years must go up for tenure review in the last year of their contract Not granted a terminal year if they are not recommended for tenure by the Chancellor Q-Contract may be renewed for up to 2 additional years only in unusual circumstances and prior to the final year
Office of the Vice Provost for Faculty Affairs Faculty Ranks Non-Tenure System Clinical or Research Assistant, Associate, or Full Professor Non-Tenure System faculty only eligible for promotion No timeline for Non-Tenure faculty to go up for promotion may go up when they meet Norms & Criteria Non-Tenure faculty may go up for promotion again at a later time if they are not recommended by the Chancellor for promotion Lecturers or Instructors Completed through the Senior Rank Promotion process Procedures established within the College Reviewed by Unit and College only Colleges only report approved Senior Rank Promotions to University via Faculty Affairs More details - faculty.uic.edu/promotionandtenure/
Office of the Vice Provost for Faculty Affairs Appointment Policies & Procedures Faculty Affairs WebGuide: faculty.uic.edu/webguide/ Section 3 Hiring New Faculty Tenure and Non-Tenure System Hires Service Toward Completion of the Probationary Period Questions about hiring or appointment details Contact facultyaffairs@uic.edu
Office of the Vice Provost for Faculty Affairs Promotion and/or Tenure Process Unit and/or College P&T Norms & Criteria Norms & Criteria used to assess and evaluate at each level of review Faculty and UEO determine if Unit and/or College P&T Norms and Criteria have been met Norms & Criteria faculty were hired under must be used Faculty may choose to follow updated Norms & Criteria it is their choice
Office of the Vice Provost for Faculty Affairs Promotion and/or Tenure Process Dossier Preparation Begin in Spring Semester prior to the academic year of P&T Review the earlier the better Faculty prepare non-confidential and non-evaluative parts UEO or other senior faculty member serve as Dossier Preparer Staff members in the Unit and College serve as Coordinators Preparer and Coordinators help with preparation and complete confidential and evaluative parts Preparer and Unit Coordinator responsible to move dossier through review process within the College College Coordinators responsible to submit for University Review
Office of the Vice Provost for Faculty Affairs Promotion and/or Tenure Process Review Process Withdrawal from Review Process Candidates may withdraw at any time in the review process Withdrawal for Assistant Professors in T6 will result in Notice of Non-Reappointment with a Terminal Contract Assistant Professors going up prior to T6 and other faculty members may withdraw without being penalized for future reviews Unit & College Level Review P&T Committees review and vote at each level UEO and Dean evaluations and endorsement or non-endorsement Votes and endorsements communicated to candidate after each level Negative review or non-endorsement does not stop the review
Office of the Vice Provost for Faculty Affairs Promotion and/or Tenure Process Review Process (continued) University Level Review University P&T Committee review and vote Voting results communicated back to Dean to share with candidates and UEOs by Vice Provost for Faculty Affairs Provost, Vice Chancellor for Health Affairs (Health Science Colleges only), and Dean of Graduate College review and make recommendations to Chancellor Provost communicates recommendations back to Deans to share with candidates and UEOs Provost's recommendation to Chancellor may be appealed by candidate Chancellor will review and make final recommendations to the Board of Trustees (BOT). Chancellor communicates recommendations back to candidates with Deans and UEOs copied
Office of the Vice Provost for Faculty Affairs Promotion and/or Tenure Process Review Process (continued) Board of Trustees (BOT) Approval BOT approves all recommendations at its July meeting If approved, promotions and/or tenure are effective on August 16th (new academic year) BOT office communicates final approval to candidates in September Approvals are available via BOT Meeting Minutes and College HR staffs are notified of the availability of BOT approved items
Office of the Vice Provost for Faculty Affairs Promotion and/or Tenure Process Special Circumstances Joint Appointments Faculty with a Faculty Rank FTE% in two Units/Colleges (e.g. 60% Political Science, LAS, and 40% Public Administration, UPPA) Requirements and review conducted by both Units and Colleges Primary Unit and College responsible for dossier and review process Off-Cycle Cases Prior approval from Provost / Vice Provost for Faculty Affairs Conducted under unusual circumstances Mostly used for retention purposes as a part of a Counter-Offer Same review process for Unit and College Reviewed by University P&T Committee Co-Chairs and Administrators
Office of the Vice Provost for Faculty Affairs P&T Guidelines, Materials and Resources Available on P&T webpage: faculty.uic.edu/promotionandtenure/ Several modifications and updates for P&T Guidelines and Dossier Forms effective for the upcoming cycle Modifications and updates discussed in detail in annual P&T Coordinators Meeting recording available to view Important for Candidates, Preparers, Coordinators, and anyone involved in the process to watch tutorial video: How to Prepare and Complete the Electronic File of the Dossier Forms Unit Coordinators should contact College Coordinators with Questions College Coordinators should contact Faculty Affairs Faculty Affairs is here to help! Contact uicpt@uic.edu
QUESTIONS Office of the Vice Provost for Faculty Affairs
