What goes into a Project Worksheet (PW)
What goes into a Project
Worksheet (PW)
1
Project Formulation
•
Public Assistance Categories of Work
–
Category A—Debris Removal
–
Category B—Emergency Protective Measures
__________________________________________
–
Category C—Roads and Bridges
–
Category D—Water Control Facilities
–
Category E—Buildings & Equipment
–
Category F—Utilities
–
Category G—Parks + Recreational + Other
2
Project Formulation
•
Damage Description and Dimensions (DDD)
–
Simply put this is where the damages and cause
of peril are described
–
It helps to be as detailed as possible because
this description will be where the Scope of Work
is developed.
3
Project Formulation
4
Project Formulation
5
1 PW?
OR
PW 2
PW 3
PW 1
Project Formulation
•
Scope of Work (SOW)
–
Work Completed
–
Work Not completed
6
Project Formulation
•
Public Assistance Categories of Work
–
Category A—Debris Removal
–
Category B—Emergency Protective Measures
__________________________________________
–
Category C—Roads and Bridges
–
Category D—Water Control Facilities
–
Category E—Buildings & Equipment
–
Category F—Utilities
–
Category G—Parks + Recreational + Other
7
Project Formulation
•
Work Completed
–
This work is developed off work already done and comes
from:
o
Contracts
o
Purchase Orders
o
Invoices
o
Work Orders
o
Timesheets
o
Etc.
8
Project Formulation
•
Work Not Completed
–
This scope and estimated costs are developed
from the damage descriptions.
9
Project Formulation
•
Things to be aware of prior to and during completion
of repair work that may affect FEMA funding
–
Environmental and Historical concerns (EHP)
–
Applicable codes and Standards
–
Floodplain Management
–
Mitigation opportunities
–
Duplication of benefits (Other funding sources)
–
Alternatives to repair of damages
10
Hazard Mitigation Funding
Authorities
11
Hazard Mitigation
12
Eligible 406 Hazard Mitigation
Measures
Must be:
•
Permanent Work
•
Related to a
Damaged Element
•
COST EFFECTIVE
13
Funding 406 Mitigation
FEMA
must approve
proposed Hazard Mitigation
Projects
prior to funding
.
FEMA will evaluate the proposed mitigation for:
–
Technical Feasibility
–
Statutory/Regulatory Compliance
14
Examples of Mitigation Measures
15
406 Mitigation Measure
16
Mechanical, Electrical,
Plumbing (MEP)
Elevations
406 Mitigation Measure
17
Upgraded Drainage Structure
•
Rip Rap
•
Increased Culvert Size
•
Wing Walls
Project Formulation
18
Daniel Crothers
Technical Services Group Lead
GOHSEP
Daniel.Crothers@la.gov
225-267-2761
Project Formulation
•
Environmental and Historical Preservation
(EHP)
–
All federally funded projects must go through an
EHP Review
19
Project Formulation
If you start your work before FEMA arrives,
you are not exempt from meeting the
same environmental standards.
•
Permits
•
Consults with Regulatory Agencies
•
Required Coordination documents
20
Project Formulation
21
Ellen Ibert
Problem Resolution Officer II
Ellen.ibert@la.gov
225-334-7748
Project Formulation
•
Alternate and Improved Projects
–
The PA program allows you to use grant funding
from disaster damages in ways that may better
meet your community’s recovery needs. There
are two options:
o
Alternate Project
o
Improved Project
22
Project Formulation
•
Alternate Project
–
The use of your obligated funding for work other
than the repairs for which it was written.
o
If you choose the Alternate Project option, there
will be a 10% reduction in the federally obligated
amount. (25% for Private Non-profit applicants)
23
Project Formulation
24
Project Formulation
•
Improved Project
–
You may wish to make improvements to a
damaged facility. These may include improved
materials and increased size as long as the
facility retains the same function
–
The amount of the obligation will be
capped
at
the repair estimate
25
Improved projects
(Continued . . . )
26
Project Formulation
27
Brittany Ward
Problem Resolution Officer II
GOHSEP
Brittany.Ward@la.gov
225-334-7749
Project Formulation
•
Duplication of Benefits (DOB)
–
FEMA is the disaster funding resource of last
resort.
–
The main one of these is
INSURANCE PROCEEDS
28
Project Formulation
•
Insurance Proceeds
–
FEMA funding will be reduced by the amount of
insurance you receive for your
damaged
facilities.
–
Costs to recover your insurance proceeds
(litigation costs, attorney fees, etc.) will lessen
the reduction.
29
Project Formulation
•
NFIP Insurance
–
FEMA will apply a
MANDATORY
reduction in
funding for the amount of flood coverage you
should
have had on the facility.
o
Building
o
Contents
30
Project Formulation
•
First Project Worksheet may not capture all
requirements.
•
PW can have subsequent
versions
.
•
GOHSEP will assist. SAL, PRO, DRS.
31
Obtain and Maintain
•
ICC
–
Although the ICC does allow the applicant to meet the
O&M requirement for its current disaster and makes it
eligible for the next disaster, it does not affect the
reductions in the next disaster.
–
FEMA only pays for things once.
–
If a facility is damaged in a subsequent disaster and
requires permanent repair, FEMA will only fund those
damages over and exceeding the amount of damages in
the previous disaster.
32
Detailed guide outlining the key components of project formulation for disaster management and recovery. Covers aspects such as project worksheets, public assistance categories, damage description, scope of work, work completion, and more. Includes visuals for better understanding.
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Presentation Transcript
1 Prepare + Prevent + Respond + Recover + Mitigate What goes into a Project Worksheet (PW)
2 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation Public Assistance Categories of Work Category A Debris Removal Category B Emergency Protective Measures __________________________________________ Category C Roads and Bridges Category D Water Control Facilities Category E Buildings & Equipment Category F Utilities Category G Parks + Recreational + Other
3 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation Damage Description and Dimensions (DDD) Simply put this is where the damages and cause of peril are described It helps to be as detailed as possible because this description will be where the Scope of Work is developed.
4 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation
5 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation 1 PW? OR PW 2 PW 1 PW 3
6 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation Scope of Work (SOW) Work Completed Work Not completed
7 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation Public Assistance Categories of Work Category A Debris Removal Category B Emergency Protective Measures __________________________________________ Category C Roads and Bridges Category D Water Control Facilities Category E Buildings & Equipment Category F Utilities Category G Parks + Recreational + Other
8 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation Work Completed This work is developed off work already done and comes from: o Contracts o Purchase Orders o Invoices o Work Orders o Timesheets o Etc.
9 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation Work Not Completed This scope and estimated costs are developed from the damage descriptions.
10 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation Things to be aware of prior to and during completion of repair work that may affect FEMA funding Environmental and Historical concerns (EHP) Applicable codes and Standards Floodplain Management Mitigation opportunities Duplication of benefits (Other funding sources) Alternatives to repair of damages
11 Prepare + Prevent + Respond + Recover + Mitigate Hazard Mitigation Funding Authorities Title 4 (PA) Section 406 Public Assistance (HM) Section 404 Hazard Mitigation
12 Prepare + Prevent + Respond + Recover + Mitigate Hazard Mitigation
13 Prepare + Prevent + Respond + Recover + Mitigate Eligible 406 Hazard Mitigation Measures Must be: Permanent Work Related to a Damaged Element COST EFFECTIVE
14 Prepare + Prevent + Respond + Recover + Mitigate Funding 406 Mitigation FEMA must approve proposed Hazard Mitigation Projects prior to funding. FEMA will evaluate the proposed mitigation for: Technical Feasibility Statutory/Regulatory Compliance
15 Prepare + Prevent + Respond + Recover + Mitigate Examples of Mitigation Measures Wet/Dry Flood Proofing Relocation Elevation above Base Flood Elevation (BFE)
16 Prepare + Prevent + Respond + Recover + Mitigate 406 Mitigation Measure Mechanical, Electrical, Plumbing (MEP) Elevations
17 Prepare + Prevent + Respond + Recover + Mitigate 406 Mitigation Measure Upgraded Drainage Structure Rip Rap Increased Culvert Size Wing Walls
18 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation Daniel Crothers Technical Services Group Lead GOHSEP Daniel.Crothers@la.gov 225-267-2761
19 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation Environmental and Historical Preservation (EHP) All federally funded projects must go through an EHP Review
20 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation If you start your work before FEMA arrives, you are not exempt from meeting the same environmental standards. Permits Consults with Regulatory Agencies Required Coordination documents
21 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation Ellen Ibert Problem Resolution Officer II Ellen.ibert@la.gov 225-334-7748
22 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation Alternate and Improved Projects The PA program allows you to use grant funding from disaster damages in ways that may better meet your community s recovery needs. There are two options: oAlternate Project oImproved Project
23 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation Alternate Project The use of your obligated funding for work other than the repairs for which it was written. oIf you choose the Alternate Project option, there will be a 10% reduction in the federally obligated amount. (25% for Private Non-profit applicants)
24 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation
25 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation Improved Project You may wish to make improvements to a damaged facility. These may include improved materials and increased size as long as the facility retains the same function The amount of the obligation will be capped at the repair estimate
26 Prepare + Prevent + Respond + Recover + Mitigate Improved projects (Continued . . . )
27 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation Brittany Ward Problem Resolution Officer II GOHSEP Brittany.Ward@la.gov 225-334-7749
28 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation Duplication of Benefits (DOB) FEMA is the disaster funding resource of last resort. The main one of these is INSURANCE PROCEEDS
29 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation Insurance Proceeds FEMA funding will be reduced by the amount of insurance you receive for your damaged facilities. Costs to recover your insurance proceeds (litigation costs, attorney fees, etc.) will lessen the reduction.
30 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation NFIP Insurance FEMA will apply a MANDATORY reduction in funding for the amount of flood coverage you should have had on the facility. oBuilding oContents
31 Prepare + Prevent + Respond + Recover + Mitigate Project Formulation First Project Worksheet may not capture all requirements. PW can have subsequent versions. GOHSEP will assist. SAL, PRO, DRS.
