Title I Parental Involvement Funds Management Guide
This resource provides detailed information on managing Title I Parental Involvement funds, including allowable and unallowable expenditures, voucher certification, contracts, and more. It outlines specific expenses that can be covered by the funds, as well as those that are not allowed. Additionally, it explains the necessary documentation required for payments and reimbursements, such as invoices, receipts, and contract agreements. The guide aims to ensure proper financial management and compliance with regulations.
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Title I Parental Involvement Funds Grants Management Office Victoria Glaspy Director, Grants Management 314.633.5310 Nichelle Hunter Grant Compliance Manager 314.345.2474
Basic Financial Information Allowable/Unallowable Expenditures Payments & Reimbursements Voucher Certification & Contracts Agenda
Every Title I building is allocated Parent Involvement funds based on the schools enrollment and deprivation percentage. Parent Involvement Funding Information: Fund: 230 Grant Number : T1PI-BK-1617 Cost Center: XXXXX-73 Basic Financial Information
Allowable Expenditures Food for Instructional Parent Meetings/Activities (Bi-Annual Title I Meeting, PTO Meetings/Activities, Donuts with Dad, Muffins with Mom, Grandparents Day, Literacy Night, etc.) Desktop Computer for Family & Community Specialist (FCS) and Office and Parent Resource Room Printer Cartridges for FCS Office and Parent Resource Room Bulletin Board ($200 and under) and Bulletin Board Supplies (construction paper, lettering, borders, push pins, tape etc.) Envelopes for Parent Mailings Postage (This is facilitated through Mr. Rhone s Office) Dry Erase Markers for Parent Board Photo Paper General Office Supplies for FCS Office (File folders, paper clips, stapler, staples, staple remover, post it notes, ink pens, desk calendar, three hole punch etc.) Parent Resource Books (Behavior Strategies, Self Esteem, Home & School Connection, Four Steps to Responsibility, Love & Logic Solutions, and Changing Children s Behavior etc.) Allowable/Unallowable Expenditures
Unallowable Expenditures iPads Laptops Copy Paper Reimbursement for Photo Developing Scanners Paper Cutters Cameras Dances Security/Custodial Overtime Custodial/Cleaning Supplies FCS Overtime Nursing Supplies Field Trips Transportation Textbooks Shredders Tissue Candy Furniture (Desk, Chairs, Tables, etc.) Food for Parent Conferences, Graduations, End of Year activities, and any other Activity that does not have an instructional focus. Allowable/Unallowable Expenditures (cont d)
To pay an invoice or to receive reimbursement for allowable expenses, every invoice or voucher must be accompanied by a signed (your signature) Title I Parental Involvement Checklist form. Voucher Certification Form Meeting Agenda Meeting Sign-in Sheets Copy of Cancelled School Check or Bank Statement Showing Transaction (if applicable) Vendor Invoice (if applicable) Receipts (it should detail the items purchased) Approved Contract (Consultant Service Agreement) A Consultant Service Agreement is required for all contractors/consultants (such as speakers or work shop presenters). The contractor/consultant will not be paid without an approved contract. Requests for reimbursements or payment of invoices should be submitted within two weeks of the event. If received after the deadline, a justification for why it is late is required. Payments & Reimbursements
Before a vendor provides services, the following should be confirmed and performed: Vendor has completed and returned the Vendor Application Packet and has been issued a vendor number. A signed Consultant Service Agreement for the total dollar amount for the entire school year has been received and forwarded to the Purchasing department for Supt signature. A purchase requisition is entered into SAP for the Consultant Service Agreement total amount. Contracts
All vendors should have a vendor number to receive payment. New vendor information should be submitted and confirmed PRIOR to utilizing the service from the vendor. How to create a vendor? Click the link for the new vendor registration packet Vendor Registration Packet Supply Vendors Office Essentials School Specialty 314-432-4666 888-388-3224 Catering Vendors Southwest Food Service 314-381-4155 Michael s Catering You Gotta Eat Here HoneyBaked Ham Corporate Seasonings 314-487-7800 314-993-7100 314-436-7791 314-644-8476 *Please remember to use the District s tax exempt letter when making purchases for parent events* Vendor Information
