Guide for Successful Annual Title I Meeting in Schools
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Annual Title I
Meeting
A guide for schools to utilize to ensure a successful Title I
Meeting
Title I Meeting
Section 1116(c)(1) and (2), ESEA
Every year each school that is served under Title I, Part A
must convene an annual meeting at a time convenient for
parents, to inform them of their school’s participation in the
Title I, Part A program, the program requirements, and their
rights as parents to be involved.
Schools must invite the parents/guardians of all of the
children who are participating in the Title I, Part A program
and impress upon them to attend.
A flexible number of meetings at varying times should be
offered so as many parents as possible will be able to attend.
Why have an
Annual Title I
Meeting?
The Annual Title I Meeting is held to disseminate information
to parents of participating children about the Title I, Part A
program and about their rights to be involved in their child’s
education.
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For parents of children whose school is implementing a
targeted assistance program, only those who have children
participating will receive invitations.
What
information
should be
shared?
A description and
explanation of the
curriculum the school will
be using.
Various forms of academic
assessments that will be
used to measure student
progress
Proficiency levels the
students are expected to
meet
The district Parent
Involvement Policy, the
School Parent & Family
Engagement Policy, as well
as the School-Parent
Compact
The right of parents to be
involved and the various ways
to do so
The right of parents to request
regular meetings to generate
suggestions and participate in
the decision-making process,
as appropriate, about their
child’s education knowing that
the school must respond to
any suggestion as soon as
practicably possible.
Section 1116(c)(4), ESEA.
Annual Title I Meeting
Can the Title I Annual
Meeting be held with
•
The Annual Title I Meeting must be held only for the
purpose of informing parents and must be advertised as
such. Parents should be clear about the Title I Program
and about their rights upon leaving.
•
This meeting can not be combined with any other
meeting or function.
•
This includes Open House, PTA/PTO, nor can the Title I
meeting be included on an agenda as just an item.
Can the
Annual Title I
Meeting be
held with
another
meeting?
When should
a school hold
the Annual
Title I
Meeting?
There is not a
specified timeline for
which to hold the
Annual Title I meeting.
The meeting should be
held during the earlier
portion of the year to
ensure parents have
what they need early
on to assist their
children.
The recommendation
is that the annual
meeting be held no
later than the last
week of October.
Section 1116(c)(4)(A),
ESEA
Who should
the meeting
conductors
be?
Whomever conducts
the meeting should
be very familiar with
Title I, Part A and
how the funding
stream works.
Some examples of
meeting conductors
are:
Principals
Assistant Principals
Title I Teachers
Title I Facilitators
Federal Programs
Coordinators
Parent Involvement
Coordinators/
Facilitators (with one
of the above)
Should
translators be
present?
Since schools are required to do what is reasonable in order
to provide information to parents in a format and language
that is understandable, translators and also assistive devices
may be necessary.
This also includes accommodations for those with limited
English proficiency, disabilities, or parents of migratory
children.
Can child
care and
transportation
be paid?
Title I funds can be used to
provide child care services
during the annual meeting.
Funds may be used for paying a
Title I paraprofessional to
provide that child care.
Funds may also be used to
cover costs that are
reasonable and necessary
as it relates to the
implementation of Parent
and Family Engagement
Activities (Section 1116)
which includes transportation
to and from meetings.
Can a meal
or snack be
provided?
Yes, they can if the conditions that follow are met:
The LEA has to have a policy which allows it
The expenses must be reasonable and necessary
The meeting is held at a time when parents would normally eat
[OBM Circular A-87 (2 & 27) and USDE Non-Regulatory
Guidance, Use of Funds (April 1996).
LEAs must use caution when determining how much to spend
for food. Food purchase should not be the majority of the
allocated funds.
LEAs should also be careful when allowing staff to eat at this
meeting because it is held for parents.
LEAs are encouraged to coordinate with community
resources where available.
What ways
can meeting
compliance
be
documented?
LEA and school must be able
to demonstrate that all
parents of children who are
participating were invited and
encouraged to attend and
that all requirements were
covered at the meeting.
It is the responsibility of the
LEA to make sure that all
schools within the district
convene an annual meeting.
The LEA must keep accurate
documentation of the meeting
for each school participating
in the Title I Program.
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o
f
t
h
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f
o
l
l
o
w
i
n
g
:
Minutes
Agendas
Flyers
Sign-in sheets
Handouts
Announcements; and
Photographs
For questions
about the
Annual Title I
Meeting:
J
.
C
h
a
n
t
e
’
l
e
’
W
i
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l
i
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m
s
Chantele.Williams@arkansas.gov
501-682-1699
Annual Title I Meeting is essential for schools under Title I, Part A to inform parents about program participation, requirements, and parental rights. This guide emphasizes the importance of parental involvement, outlines meeting details, and highlights key information to be shared with parents. It also addresses common questions related to the meeting's purpose, exclusivity, timing, and content to ensure a successful and informative session for all stakeholders.
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Presentation Transcript
Annual Title I Meeting A guide for schools to utilize to ensure a successful Title I Meeting
Every year each school that is served under Title I, Part A must convene an annual meeting at a time convenient for parents, to inform them of their school s participation in the Title I, Part A program, the program requirements, and their rights as parents to be involved. Title I Meeting Section 1116(c)(1) and (2), ESEA Schools must invite the parents/guardians of all of the children who are participating in the Title I, Part A program and impress upon them to attend. A flexible number of meetings at varying times should be offered so as many parents as possible will be able to attend.
The Annual Title I Meeting is held to disseminate information to parents of participating children about the Title I, Part A program and about their rights to be involved in their child s education. Why have an Annual Title I Meeting? For parents whose children attend a schoolwide program, all parents must be invited to participate. For parents of children whose school is implementing a targeted assistance program, only those who have children participating will receive invitations.
The district Parent Involvement Policy, the School Parent & Family Engagement Policy, as well as the School-Parent Compact The right of parents to be involved and the various ways to do so The right of parents to request regular meetings to generate suggestions and participate in the decision-making process, as appropriate, about their child s education knowing that the school must respond to any suggestion as soon as practicably possible. A description and explanation of the curriculum the school will be using. Various forms of academic assessments that will be used to measure student progress Proficiency levels the students are expected to meet What information should be shared? Section 1116(c)(4), ESEA.
Can the Annual Title I Meeting be held with another meeting? Can the Title I Annual Meeting be held with This meeting can not be combined with any other meeting or function. This includes Open House, PTA/PTO, nor can the Title I meeting be included on an agenda as just an item. The Annual Title I Meeting must be held only for the purpose of informing parents and must be advertised as such. Parents should be clear about the Title I Program and about their rights upon leaving.
There is not a specified timeline for which to hold the Annual Title I meeting. When should a school hold the Annual Title I Meeting? The recommendation is that the annual meeting be held no later than the last week of October. The meeting should be held during the earlier portion of the year to ensure parents have what they need early on to assist their children. Section 1116(c)(4)(A), ESEA
Some examples of meeting conductors are: Principals Assistant Principals Title I Teachers Title I Facilitators Federal Programs Coordinators Parent Involvement Coordinators/ Facilitators (with one of the above) Whomever conducts the meeting should be very familiar with Title I, Part A and how the funding stream works. Who should the meeting conductors be?
Since schools are required to do what is reasonable in order to provide information to parents in a format and language that is understandable, translators and also assistive devices may be necessary. Should translators be present? This also includes accommodations for those with limited English proficiency, disabilities, or parents of migratory children.
Funds may also be used to cover costs that are reasonable and necessary as it relates to the implementation of Parent and Family Engagement Activities (Section 1116) which includes transportation to and from meetings. Can child care and transportation be paid? Title I funds can be used to provide child care services during the annual meeting. Funds may be used for paying a Title I paraprofessional to provide that child care.
Yes, they can if the conditions that follow are met: The LEA has to have a policy which allows it The expenses must be reasonable and necessary The meeting is held at a time when parents would normally eat [OBM Circular A-87 (2 & 27) and USDE Non-Regulatory Guidance, Use of Funds (April 1996). Can a meal or snack be provided? LEAs must use caution when determining how much to spend for food. Food purchase should not be the majority of the allocated funds. LEAs should also be careful when allowing staff to eat at this meeting because it is held for parents. LEAs are encouraged to coordinate with community resources where available.
LEA and school must be able to demonstrate that all parents of children who are participating were invited and encouraged to attend and that all requirements were covered at the meeting. Acceptable documentation can include any combination of the following: Minutes What ways can meeting compliance be documented? Agendas Flyers It is the responsibility of the LEA to make sure that all schools within the district convene an annual meeting. Sign-in sheets Handouts Announcements; and Photographs The LEA must keep accurate documentation of the meeting for each school participating in the Title I Program.
For questions about the Annual Title I Meeting: J. Chante le Williams Chantele.Williams@arkansas.gov 501-682-1699
