Strategies for Responding to Weaknesses in Vocational On-Site Visit Reports
Responding to weaknesses identified in vocational on-site visit reports is crucial for institutions to meet the ACCET standard and improve processes over time. Strategies include thorough reading, careful planning of responses, and robust documentation. Specific areas such as completion and placement, recruitment, attendance, financial procedures, student progress, instructional materials, and governance are highlighted as key findings. Concrete issues like below benchmark placement, documentation problems, recruitment checklist issues, and outdated advertisements need to be addressed effectively. Through systematic implementation and evidence provision, institutions can enhance their practices and overall performance.
- Vocational site visit
- Response strategies
- Weakness identification
- ACCET standard
- Institutional improvement
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Presentation Transcript
TOP 5 FINDINGS Cited in Vocational On-Site Visit Reports
THE DATA 123 team reports Last six review cycles (back to December 2013) 94 reaccreds, 29 initials
WEAKNESSES are not the end of the world.
In the event that the institution receives a weakness in the team report, it is provided the opportunity to fix the weaknesses identified to meet the ACCET standard, and to strengthen its processes.
What are some strategies for responding to weaknesses in the team report? What has been concretely identified as missing/incomplete/deficient? What can the institution do to fix those items? What should the institution provide as evidence of systematic and effective implementation, in practice, over time?
Read the weakness thoroughly and plan the responses carefully. Some weaknesses may have multiple parts, so think about ways to organize responses using keywords, or lists to help you ensure that the response is complete. Document. Document. Document.
THE TOP (seven) FINDINGS VIII-E Completion and Placement (91.1% - 112/123) VII-A - Recruitment (33.3% - 41/123) VIII-B - Attendance (29.3% - 36/123) III-B Financial Procedures(28.5% - 35/123) VIII-A Student Progress (24.4% - 30/123) IV-B Instructional Materials (22.0% - 27/123) II-A Governance (21.1% - 26/123)
Below benchmark placement STANDARD VIII-E, COMPLETION AND PLACEMENT Below benchmark completion Discounted placements Documentation issues (part-time, continued employment, self- employment
STANDARD VII-A, RECRUITMENT Catalog checklist (ACCET Document 29) issues Language in advertisements Outdated ads (services or programs no longer offered) No policy and procedure governing recruitment practices
STANDARD VIII-B, ATTENDANCE Tardies/early departures (not accounted for/not actually tracked) Inconsistent/poor tracking of attendance Policy not clearly stated or provided to students Title IV (90%)
STANDARD III-B, FINANCIAL PROCEDURES ACCET Late refunds STATE/TITLE-IV No comparison between state and ACCET Poor documentation/calculation Policy unclear about the difference between R2T4 and other refunds Differences in printed policies Document 50 FR issues
STANDARD VIII-A, STUDENT PROGRESS SAP policy not in compliance with ACCET Document 18 No SAP policy in catalog Policy not consistently implemented Midpoint SAP check not documented Students not/not consistently informed of progress
ITS NOT ALL BAD NEWS: Top Strengths in Vocational Team Reports Standard VII-D Student Services (55.3% - 68/123) Standard II-F Professional Relationships (51.2% - 63/123) Standard V-A - Instructional Methods(40.7% - 50/123) Standard V-C Equipment and Supplies (35.8% - 44/123) Standard VIII-C - Participant Satisfaction (32.5% - 40/123)
