Proposal Document for Public Events Application
Prepare a detailed proposal document for applying to events organized by the general public. Consider assessment criteria such as theme alignment, quality, feasibility, diversity, entertainment value, future prospects, and expandability. The document should include photos and illustrations for clarity and address event implementation outlines and characteristics.
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Proposal Document (to apply for Events organized by the General public) Name of group (Individual name) [day of week], [day] [month], 20
* Please prepare your proposal document by taking the following points into account: Points to be assessed when screening events Points to note when preparing an event proposal Please include photos and illustrations, etc. in your proposal document so that judges can have a clear image. Please ensure that your proposal incorporates the following points to be assessed during screening: Assessment Criteria Used for Selection 1. Theme Is the event in line with the theme of the Expo and what is provided regarding the challenges of solving social problems and the information in the For Applicants section? 2. Quality Is the quality level appropriate for an international exposition? 3. Feasibility Is the applicant sufficiently experienced and capable of implementing the event? 4. Diversity Does the proposal offer a range of ways to participate and involve people who have diverse backgrounds? 5. Entertaining Will the event please spectators and participants and motivate more people to visit the Expo? 6. Future prospects Is the content of the event sustainable and able to continue even after the Expo? 7. Expandability Is the proposal linked to any other events that will boost the Expo apart from the event on the day? Screening criteria 1, 2 and 3 will be weighed heavily during evaluation
Outline for Implementation of Events Event title XXXXX Form of event XXXXX Event facility that you wish to use XXXXX Size of your audience XX people Reference * Form of event/event facilities Example events Live performances, concerts, shows, performances, dances, lectures, symposiums, talk shows, forums, presentations, festivals, bon festival dances, contests, competitions, recitals, exhibitions, fairs, screenings, live recording of broadcasts, etc. Event facilities - Pop-Up Stage (5 locations within the Expo venue) - EXPO Arena Matsuri -New event space 3
Outline for Implementation of Events 1. Layout (Exhibition, etc.) Content of act (Stage-related) *Quality / Is the quality level appropriate for an international exposition? Entertaining / Will the event please spectators and participants and motivate more people to visit the Expo? * Use drawings, illustrations and photos, etc. Consider 2. Quality and 5. Entertaining, which are screening criteria, and describe the characteristics. Free description field * If you need more space, please add extra pages. 4
Characteristics of the event 2. Selling points Quality / Is the quality level appropriate for an international exposition? Entertaining / Will the event please spectators and participants and motivate more people to visit the Expo? Diversity / Does the proposal offer a range of ways to participate and allow people who have diverse backgrounds to participate? Content and selling (PR) points of the event * Describe your event, taking into account the screening criteria (1. Theme, 4, Diversity, 5. Entertaining). Free description field * If you need more space, please add extra pages. 5
Actual results 3. Actual results * Feasibility / Is the applicant sufficiently experienced and capable of implementing the event? * Describe by using past photos and illustrations, etc. Describe your event, taking into account the screening criterion (3. Feasibility). Free description field * If you need more space, please add extra pages. 6
Initiatives on the event after the Expo 4. Initiatives after the event takes place in the Expo * Future prospects / Is the content of the event sustainable and able to continue even after the Expo? Free description field * If you need more space, please add extra pages. Leave the field blank, if not applicable. * Describe your event, taking into account the screening criterion (6. Future prospects). 7
Initiatives outside the Expo Site 5. Prior (pre-event) initiatives Collaborations outside the Expo Site * Expandability / Is the proposal linked to any other events that will boost the Expo apart from the event on the day? Free description field * If you need more space, please add extra pages. Leave the field blank, if not applicable. * Describe your event by taking account of the screening criterion (7. Expandability). 8
