Community Engagement Fund Proposal for Festive Activities
WELCOME BACK FUND
PROPOSAL
From the Community Engagement Team
Halloween Pumpkin Trail
•
Window Cling stickers to be given out to town centre
businesses
•
Trail sheets to fill out to be in Help Point, Library and Kids
Stuff
•
Every completed sheet returned gets a treat
•
Every completed sheet entered into a draw to win one of
4 £25 Kids Stuff vouchers
B
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g
e
t
–
T
r
a
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l
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C
o
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£
2
5
0
D
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O
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b
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H
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f
T
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m
Outdoor Escape Game
•
QR posters positioned around town, with puzzles to
complete leading back to the starting point to open the
‘mystery box’
•
4 hours play time, unlimited on numbers of people
playing
•
Availability confirmed by provider
•
No Council staff needed – self staffed
•
Price includes pre-event design and planning, on day
event management, professional presenter/host,
props and equipment, travel and transport and PLI.
B
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t
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r
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C
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£
2
0
0
0
D
a
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s
–
1
3
N
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m
b
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r
Outdoor
Escape
Game
Fire Arts Performance
•
Performance in front of bandstand
•
Promoted with the French Market
B
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C
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£
2
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3
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1
9
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Burgess Hill Artists and Lens Cap Off
Art Trail
•
Burgess Hill Artists and Lens Cap Off are both
Burgess Hill groups
•
Trail around the town centre beginning 13 November,
artworks in shop windows
•
Culminating in exhibition in St John’s Church 20
November to support It’s Christmas in Burgess Hill
•
Costs are hire of church, and exhibition costs to the
groups
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C
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£
1
0
0
0
D
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–
1
3
–
2
0
N
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b
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It’s Christmas in Burgess Hill Finale
•
Add-on item to existing Christmas Event
•
After the lights are switched on, LED light performance
•
Various options for groups
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q
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£
3
0
0
0
D
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s
–
2
0
N
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LED Show
Examples
Live Music Programme at the
Bandstand
•
Burgess Hill Community Radio to lead, coordinate and
publicise the sessions
•
Held on the bandstand, 3 hours each session,
proposed
11-2
•
Saturdays in the lead up to Christmas
B
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£
6
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0
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D
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–
2
7
N
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,
4
,
1
1
,
1
8
D
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Outdoor Inflatable Escape Room
•
Different to the Outdoor Escape Game, this is a self
contained inflatable room
•
Theme of 1940s hospital
•
Previously used in 2018
•
Up to 150 participants throughout day, up to 10 per
group
•
5 hour event duration, 20-60 minutes per group
•
Price includes pre-event design and planning, on day
event management, professional presenter/host,
props and equipment, travel and transport and PLI.
•
Supports music in the bandstand
B
u
d
g
e
t
–
E
v
e
n
t
s
C
o
s
t
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£
1
6
0
0
D
a
t
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s
–
2
7
N
o
v
e
m
b
e
r
Inflatable
Escape
Room
Outdoor Drive in Cinema
•
Propose to be held at Burgess Hill Academy car park,
previously site mapped in 2020 – can fit 100 cars
•
Christmas Films
•
Inflatable Screen – further quotes to be obtained
B
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£
2
5
0
0
D
a
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s
–
3
D
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b
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r
Ice Skating Rink
•
To be set up in front of the Help Point
•
9x8 metres
•
Provider previously used by the Town Council
•
Support Town Market
B
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£
2
5
0
0
D
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s
–
1
1
D
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Jump In January
•
Health and Wellbeing theme for beginning of new year
•
Hire Cyprus Hall, hire fitness instructors for full day to
provide classes – yoga, pilates, aerobics etc
•
Free booking for public
•
Potentially hire Jump In
•
To support market day
B
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B
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8
J
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y
Fun In February
•
Love Heart Trail, shops to display hearts in windows
•
Pub style quiz for adults – go into the shops with the
hearts and be asked the question
•
Climbing Wall and Strike a Light game in Town Centre
•
To support market day
B
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L
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B
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1
0
F
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Make In March
•
Craft activity for children in Burgess Hill Theatre Club
with Burgess Hill Youth and Fish and Bricks nursery
•
Adult craft session in the evening in the Theatre Club,
eg. Spring Wreath making, local provider to be found
•
Ticketsource for bookings for the evening
•
To support market day
B
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M
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THANK YOU
The Community Engagement Team presents a vibrant proposal encompassing Halloween Pumpkin Trail, Outdoor Escape Game, Fire Arts Performance, Burgess Hill Art Trail, and It's Christmas in Burgess Hill. The proposal includes engaging activities, such as giving out stickers, organizing an escape game with puzzles, a fire arts performance, and art trails supporting local artists. The festive events aim to bring the community together through interactive and creative experiences. Exciting prizes and entertainment await participants, making it a memorable time for all.
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Presentation Transcript
WELCOME BACK FUND PROPOSAL From the Community Engagement Team
Halloween Pumpkin Trail Window Cling stickers to be given out to town centre businesses Trail sheets to fill out to be in Help Point, Library and Kids Stuff Every completed sheet returned gets a treat Every completed sheet entered into a draw to win one of 4 25 Kids Stuff vouchers Budget Trails Cost - 250 Dates October Half Term
Outdoor Escape Game QR posters positioned around town, with puzzles to complete leading back to the starting point to open the mystery box 4 hours play time, unlimited on numbers of people playing Availability confirmed by provider No Council staff needed self staffed Price includes pre-event design and planning, on day event management, professional presenter/host, props and equipment, travel and transport and PLI. Budget Trails Cost - 2000 Dates 13 November
Outdoor Escape Game
Fire Arts Performance Performance in front of bandstand Promoted with the French Market Budget Events Cost - 2-300 per performer Suggest at least 2 performers Dates 19 November, after French Market finishes
Burgess Hill Artists and Lens Cap Off Art Trail Burgess Hill Artists and Lens Cap Off are both Burgess Hill groups Trail around the town centre beginning 13 November, artworks in shop windows Culminating in exhibition in St John s Church 20 November to support It s Christmas in Burgess Hill Costs are hire of church, and exhibition costs to the groups Budget Trails Cost - 1000 Dates 13 20 November
Its Christmas in Burgess Hill Finale Add-on item to existing Christmas Event After the lights are switched on, LED light performance Various options for groups Budget Events Cost Awaiting quote less than 3000 Dates 20 November
LED Show Examples
Live Music Programme at the Bandstand Burgess Hill Community Radio to lead, coordinate and publicise the sessions Held on the bandstand, 3 hours each session, proposed 11-2 Saturdays in the lead up to Christmas Budget Events Cost - 600 per session Dates 27 November, 4, 11, 18 December
Outdoor Inflatable Escape Room Different to the Outdoor Escape Game, this is a self contained inflatable room Theme of 1940s hospital Previously used in 2018 Up to 150 participants throughout day, up to 10 per group 5 hour event duration, 20-60 minutes per group Price includes pre-event design and planning, on day event management, professional presenter/host, props and equipment, travel and transport and PLI. Supports music in the bandstand Budget Events Cost - 1600 Dates 27 November
Inflatable Escape Room
Outdoor Drive in Cinema Propose to be held at Burgess Hill Academy car park, previously site mapped in 2020 can fit 100 cars Christmas Films Inflatable Screen further quotes to be obtained Budget Events Cost Estimated 2500 Dates 3 December
Ice Skating Rink To be set up in front of the Help Point 9x8 metres Provider previously used by the Town Council Support Town Market Budget Events Cost Estimated 2500 Dates 11 December
Jump In January Health and Wellbeing theme for beginning of new year Hire Cyprus Hall, hire fitness instructors for full day to provide classes yoga, pilates, aerobics etc Free booking for public Potentially hire Jump In To support market day Budget Events Cost TBC Dates 8 January
Fun In February Love Heart Trail, shops to display hearts in windows Pub style quiz for adults go into the shops with the hearts and be asked the question Climbing Wall and Strike a Light game in Town Centre To support market day Budget Love Heart Trail Trails Climbing Wall and SAL Events Cost TBC Dates 10 February
Make In March Craft activity for children in Burgess Hill Theatre Club with Burgess Hill Youth and Fish and Bricks nursery Adult craft session in the evening in the Theatre Club, eg. Spring Wreath making, local provider to be found Ticketsource for bookings for the evening To support market day Budget Events Cost TBC Dates 12 March
