Project Management
Speakers: Valeria Stacchini – finance project manager
Partner: LP – Metropolitan City of Bologna
web kick-off meeting | 22 – 23 April 2020
23th April 2020
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Start-up activities
2.
Simple PM chart
3.
Risk management plan
4.
Reporting
5.
Q&A
1.
Start-up activities
In time on all deliversables
Task M.1: Start- up activities
Deadline: 2 months from the SC then by 31.05
Status:
M.1.1: Partnership agreement
Deadline: April
Status:
M.1.2: Simple PM chart
Deadline: April
Status:
M.1.3: Kick-off meeting
Deadline: May
Status:
M.1.4: Other Startup requirements
Deadline: May
Status:
M.1.5: Risk Management plan
project stamp needed
always check minimum information needed on finance
documents
eMS – assignment of specific user(s)
Information on the location of the official documents
FLC information:
please get in touch with your National Contact
point to receive information.
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Pro-memoria from yeasterday JS presentation
What we need to get the money:
PA signed
reports must be certified by FLC (even if it is a slump-sum)
We suggest to claim preparation costs with PR01
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Pro-memoria from yeasterday JS presentation
10% of the IPA II contribution – only for IPA partners
What we need to get the money:
Automatically, after the signature of the Partnership Agreement;
To be compensated in equal shares with the first two payments
requested by the IPA partners.
Process:
JS – LP – IPA pps
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Pro-memoria from yeasterday JS presentation
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MCBO
04.2020
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PG meetings
SEBS
07.2020
PSP
11.2020
UIRS
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.2021
RDCN
06
.2021
DUNEA
11
.2021
AUEB
04
.2022
RFVG
08
.2022
SC
SC
SC
SC
Transnational seminars,
workshops, study visits
Mid-term event
Dialogue on CreaTourES pathway
Final event
ADRION General States
of Culture&Tourism
+2 Set.
+1 Dec.
Approved budget and spending plans must be carefully respected
projects underspending may result in programme lack of financial performance
and consequent de-commitment of unspent funds from the European
Commission (“N+3 rule”).
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Partners who did not spend all their budget in the 1st period should:
explain the reasons in their partner report.
Justifications should be also included in the progress project report.
Partners have the possibility to spend the unspent amount in the next reporting period. However, in
case of de-commitment at Programme level, the project budget could be proportionally reduced.
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Monitoring the level of expenses
Starting public procurement on time
Cooperating with External Expertise
Keeping good records!!
…do not mind to ask if you have any doubt!
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1.
Start-up activities
2.
Simple PM chart
3.
Risk management
plan
4.
Reporting
5.
Q&A
In this meeting, Valeria Stacchini, a finance project manager, discussed key points such as start-up activities, simple PM chart, risk management plan, reporting, and Q&A sessions. Details on subsidy contracts, partnership agreements, and next steps were also highlighted. Preparation costs and IPA financing were covered to provide a comprehensive understanding of the project's financial aspects.
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Presentation Transcript
Project Project Management Management 23th April 2020 Speakers: Valeria Stacchini finance project manager Partner: LP Metropolitan City of Bologna web kick-off meeting | 22 23 April 2020
Main Main Points Points 1. Start-up activities 2. Simple PM chart 3. Risk management plan 4. Reporting 5. Q&A
Subsidy contract Signed on 31.03.20 Task M.1: Start- up activities In time on all deliversables GANTT updated available on Metrocloud
M.1.1: Partnership agreement Deadline: 2 months from the SC then by 31.05 Status: M.1.2: Simple PM chart Deadline: April Status: M.1.3: Kick-off meeting Task M.1: Start- up activities In time on all deliversables Deadline: April Status: M.1.4: Other Startup requirements Deadline: May Status: M.1.5: Risk Management plan Deadline: May Status:
Next Next steps steps Pro-memoria from yeasterday JS presentation project stamp needed always check minimum information needed on finance documents eMS assignment of specific user(s) Information on the location of the official documents FLC information: please get in touch with your National Contact point to receive information.
Preparation Preparation costs costs Pro-memoria from yeasterday JS presentation What we need to get the money: PA signed reports must be certified by FLC (even if it is a slump-sum) We suggest to claim preparation costs with PR01
IPA IPA pre pre- -financing financing Pro-memoria from yeasterday JS presentation 10% of the IPA II contribution only for IPA partners What we need to get the money: Automatically, after the signature of the Partnership Agreement; To be compensated in equal shares with the first two payments requested by the IPA partners. Process: JS LP IPA pps
2 PG meetings Mid-term event Dialogue on CreaTourES pathway +1 Dec. On-line at the end of June begin July. PG SC SC SC SC of 04.2022 04.2020 06.2021 11.2020 +2 Set. AUEB MCBO RDCN PSP 05 01 02 04 06 08 03 07 07.2020 08.2022 11.2021 02.2021 RFVG DUNEA UIRS SEBS Final event Transnational seminars, workshops, study visits ADRION General States of Culture&Tourism
DE DE- -COMMITMENT RISK COMMITMENT RISK Approved budget and spending plans must be carefully respected projects underspending may result in programme lack of financial performance and consequent de-commitment of unspent funds from the European Commission ( N+3 rule ). Partners who did not spend all their budget in the 1st period should: explain the reasons in their partner report. Justifications should be also included in the progress project report. Partners have the possibility to spend the unspent amount in the next reporting period. However, in case of de-commitment at Programme level, the project budget could be proportionally reduced.
Planned Planned Budget per Budget per period period 0&1 / per partner 0&1 / per partner
Reporting Reporting - - Focus on Focus on Monitoring the level of expenses Starting public procurement on time Cooperating with External Expertise Keeping good records!! do not mind to ask if you have any doubt!
Main Main Points Points Start-up activities 1. Simple PM chart 2. Risk management plan 3. Reporting 4. Q&A 5.
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