Guide to Academic Proposal Approval Process
Ensure department and chair support, fill out the proposal form, provide necessary information, submit to department and committees for approval, and finally obtain Provost approval for curriculum inclusion.
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First, you will need to ensure that you have the support of the department and the chair for the proposal.
Once support is obtained, you can find the proposal form on the Provost s website under the listing for Academic Affairs.
The first page has the routing form which shows all the steps the proposal must go through to win approval. The next page presents basic information about the proposal.
The next page is blank. Here you will need to include: 1. The proposal number. 2. The synopsis, which in a sentence or two explains the purpose of the proposal. 3. The current catalog material, if any. 4. The proposed catalog material. 5. The rationale for the proposal. 6. Any other departments affected (you will need letters of support from each affected department). 7. The pages affected in the current catalog.
For a new class or one with a substantial change, a syllabus for the class must be added to the proposal.
Once the proposal is complete, it is submitted to the department chair and curriculum committee chair (if the department has one).
Once the proposal has been approved by the department, it needs to go to the College Committee. If approved, it will be passed on to the Dean for approval.
Once the proposal has been approved by the College Committee and Dean, it goes to the University Committee. Once approved there, it is sent to the Provost.
Once the proposal has the Provosts approval, it will be added to the curriculum and will usually be available to be taught the following semester.
1. Most proposals are sent back for changes at some point. 2. New classes generally need to be taught a few times as topics classes before they will be approved as a stand alone class. 3. Start early. The initial deadline for the College Committee is September 15. The proposal must have received departmental approval before that date.
