Approval Frameworks and Forms for Academic Programs by Tamara Ferry, Ph.D.

A comprehensive guide on approval frameworks and forms for academic programs, addressing the fragmented and isolated historical practices. It includes four essential frameworks for proposing new programs, making changes to existing programs, creating professional development proposals, and discontinuing/suspending programs. The content highlights the challenges faced in program approval processes and provides detailed steps to streamline workflows, enhance communication, and ensure successful implementation post-approval.

• Academic Programs
• Approval Frameworks
• Educational Development
• Institutional Effectiveness
• Program Proposals

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1. PRACTICES & PROCESSES Approval Frameworks and Forms for Academic Programs Tamara Ferry, Ph.D. Executive Director Institutional Effectiveness

2. PRACTICES & PROCESSES Approval Frameworks and Forms for Academic Programs Four frameworks to help you 1. propose a new program 2. request change(s) to an existing program 3. create a proposal for a professional development-continuing education initiative 4. discontinue or suspend an academic program

3. PROPOSE/CHANGE PROGRAM - HISTORICALLY Fragmented, isolated, and de-centralized No well-defined deadlines time frames Focused mostly on curriculum; operational units not considered (ie; billing/fin aid; registrar, admissions, mkt, instructional designers) Narrative responses led to inconsistencies/confusion No implementation/communication plan post approval

4. #1 - Propose a New Program Dir/Chair with OIE Market Analysis/Financial Consultation Andrew.Dunn@cuw.edu #1. New Academic Program Approval Framework and Form Curriculum Consultation Elizabeth.Evans@cuw.edu Dir/Chair with CELT Access Form Here: http://cuw-machforms.cuw.edu/view.php?id=174832 Access Form Here: http://cuw- machforms.cuw.edu/view.php ?id=174832 Submit New Academic Program Proposal Form Academic Program Support Team (APST) Review/Revise/Recommend Academic Council/Faculty Senate Revisions and/or consultation with other internal stakeholders may be required Plenary Faculty Approvals BoR/CUS/Accred-as needed Internal Stakeholders Email Notification and Change Execution

5. Market Analysis/Financial Consultation PROGRAM SCORECARD

6. Market Analysis/Financial Consultation PROGRAM SCORECARD

7. Market Analysis/Financial Consultation FINANCIAL PRO FORMA ANALYSIS

8. #1 - Propose a New Program Dir/Chair withOIE Market Analysis/Financial Consultation Andrew.Dunn@cuw.edu #1. New Academic Program Approval Framework and Form Curriculum Consultation Elizabeth.Evans@cuw.edu Dir/Chair with CELT Access Form Here: http://cuw-machforms.cuw.edu/view.php?id=174832 Access Form Here: http://cuw- machforms.cuw.edu/view.php ?id=174832 Submit New Academic Program Proposal Form Academic Program Support Team (APST) Review/Revise/Recommend Academic Council/Faculty Senate Revisions and/or consultation with other internal stakeholders may be required Plenary Faculty Approvals BoR/CUS/Accred-as needed Internal Stakeholders Email Notification and Change Execution

9. CURRICULUM CONSULTATION Program vision/mission Program Learning Outcomes (PLOs) Align PLOs to Global Learning Outcomes Curriculum map

10. #1 - Propose a New Program Dir/Chair withOIE Market Analysis/Financial Consultation Andrew.Dunn@cuw.edu #1. New Academic Program Approval Framework and Form Curriculum Consultation Elizabeth.Evans@cuw.edu Dir/Chair with CELT Access Form Here: http://cuw-machforms.cuw.edu/view.php?id=174832 Access Form Here: http://cuw- machforms.cuw.edu/view.php ?id=174832 Submit New Academic Program Proposal Form Academic Program Support Team (APST) Review/Revise/Recommend Academic Council/Faculty Senate Revisions and/or consultation with other internal stakeholders may be required Plenary Faculty Approvals BoR/CUS/Accred-as needed Internal Stakeholders Email Notification and Change Execution

11. ACADEMIC PROGRAM SUPPORT TEAM Faculty chair (elected) CUW full-time faculty member (elected) CUAA full-time faculty member (elected) CU full-time faculty member (elected) Full-time faculty member (appointed) Executive Director of Institutional Effectiveness Director of Strategic Finance and Analysis Assistant Vice President of Admissions Assistant Vice President of Marketing Project Manager Extended Campus Operations Assistant Vice President of Extended Campus Operations Assistant Vice President of Academics for CUAA Director of Administrative Computing/Banner Finance Vice Provost of Faculty Affairs 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14.

12. #1 - Propose a New Program Dir/Chair withOIE Market Analysis/Financial Consultation Andrew.Dunn@cuw.edu #1. New Academic Program Approval Framework and Form Curriculum Consultation Elizabeth.Evans@cuw.edu Dir/Chair with CELT Access Form Here: http://cuw-machforms.cuw.edu/view.php?id=174832 Access Form Here: http://cuw- machforms.cuw.edu/view.php ?id=174832 Submit New Academic Program Proposal Form Academic Program Support Team (APST) Review/Revise/Recommend Academic Council/Faculty Senate Revisions and/or consultation with other internal stakeholders may be required Plenary Faculty Approvals BoR/CUS/Accred-as needed Internal Stakeholders Email Notification and Change Execution

13. #2 - Request Change(s) to Existing Program Submit Program Change Request Form Access Form Here: http://cuw-machforms.cuw.edu/view.php?id=156198 Access Form Here: http://cuw- machforms.cuw.edu/view.php ?id=156198 #2. Academic Program Change Approval Framework and Form Academic Program Support Team (APST) Review/Revise/Recommend Revisions and/or consultation with other internal stakeholders may be required (ie; CELT, Market Analysis) Academic Council Approval Internal Stakeholders Email Notification and Change Execution

14. CHANGES TO EXISTING PROGRAMS Changes include: Program mission/vision Program outcomes Curriculum (course names, course numbers, number of required program credits) Admissions requirements Delivery methods (offer a face-to-face program entirely online, offer a program at a different campus) Changes to school or department Changes to course subject/course number Changes to course credits Does not include: Addition, removal, or changes to elective courses Course descriptions (any course) Course pre-requisites (course numbers) Grade mode

15. #3 - Create a Proposal for a Professional Development- Continuing Education Initiative Access form here: https://cuw-machforms.cuw.edu/view.php?id=155797 Access form here: https://cuw- machforms.cuw.edu/view.php?id =155797 Submit PDCE Request Form #3. Professional Development; Continuing Education Approval Framework and Form Possible market/finance consult ProfDev-ContEd Consultation (With Dean Approval) Thomas.Davila@cuw.edu Office of CE Internal/External Resources Office of CE reviews proposal: Mission alignment Financial Potential Considerations Timeline, Contract, as needed Stakeholders This framework is for non-credit- bearing requests. Requests for credit- bearing initiatives/credentials should follow the New Academic Program or Academic Program Change Approval Framework Instructional Design Launch through Destiny

16. #4 - Discontinue or Suspend an Academic Program Submit Program Change Request Form Access form here: https://cuw-machforms.cuw.edu/view.php?id=217799 #4. Academic Program Intent to Discontinue-Suspend Framework and Form Access form here: https://cuw- machforms.cuw.edu/view.php ?id=217799 Academic Program Support Team (APST) Review/Revise/Recommend Revisions and/or consultation with other internal stakeholders may be required (ie; CELT, Market Analysis) Academic Council Approval Internal Stakeholders Email Notification and Change Execution

17. DOWNLOAD PROGRAM APPROVAL FRAMEWORKS AND FORMS FROM THE PORTAL: Resources Tab - Forms Repository/Provost Office/Program Approval Frameworks and Forms Faculty Tab - Forms Repository/Provost Office/Program Approval Frameworks and Forms

18. QUESTIONS?